The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 2003 0521 CC REG ITEM 10DITEM .> _1( -- 2 C-0 f'. Prf?V _C C6,rl . Moorpark City Council Agenda Report To: The Honorable City Council f From: Kenneth C. Gilbert, Director of Public Works 7 Date: May 9, 2003 (Council Meeting 5- 21 -03) Subject: Award Contract for the 2003 Slurry Seal Project BACKGROUND One of the elements of the City's pavement maintenance program is the periodic application of a protective slurry seal to the pavement surface of all of the streets in the City. The program objective is to maintain a bi- annual program (construct a project every other year) in which each project addresses approximately one -third of the residential streets in the City. In this way, every residential street in the City should be slurry sealed once every six (6) years. DISCUSSION A. Proposed Scope of Work The streets included in the 2003 Slurry Seal Project are shown on the maps attached as Exhibit 1. A summary of the scope of the project is as follows: Quantity of Slurry: . . . . . . . . . . . . . 1,832 Tons Total Length of Streets in linear feet: . . 91,500 l.f. Total Length of Street in miles: . . . . . . . 17.3 mi. The project will include the application of Type II Slurry on all designated streets. It is anticipated that this year's project will not require any removal and replacement of asphalt pavement, or the construction of any "leveling" courses, prior to the application of slurry seal. The project will include the installation of crack filler material as required, and re- striping subsequent to the application of slurry seal. S1ry2003_awd 000:161- Slurry Seal 2003: Award Contract May 9, 2003 Page 2 B. Park Parkinq Lots An Addendum to the plans was distributed to all plan holders, adding to the scope of work the application of Slurry Seal to certain park parking lots listed as follows: • Poindexter Park • Peach Hill Park (two lots); and • Mountain Meadows Park. C. No Parkinq / Restricted Access The plans and specifications require the contractor to place signs on the street and distribute "Door- Hangers" to all affected properties, notifying residents of the date Slurry will be applied to their street. Parking is not permitted on the street the day of the work and vehicular access to and from the property is prohibited. It will be necessary for residents to park their vehicles on an adjacent street the night before the work is to be done, in order to be able to use those vehicles on the day of the work. D. Towing It is not uncommon to find on the day of the work, a few vehicles parked on the street. The City inspectors and the contractor will attempt to locate the owners of such vehicles in order to have such vehicles moved. If we are unable to locate the vehicle owner, it is the intent of staff to have such vehicles towed. Although this is common practice by most cities, for the City of Moorpark this will be a departure from past practices. In prior years, slurry application would "go around" parked cars, and the "missed" spots would be slurried on another day. This practice yielded a final product with an uneven appearance. By towing parked cars we will be able to remedy this problem. In order to claim their vehicle, the owner of a "towed" car would have to pay $200, plus $22 per day storage fee. E. Asphalt Overlay Project On May 7th the City Council approved the award of a contract for the 2003 Asphalt Overlay Project. Attached as Exhibit 2 are maps showing the streets to be resurfaced by both Slurry Seal and AC Overlay. Also included is an alphabetical list of the streets included in both projects. Slry2003_awd 0001 2 Slurry Seal 2003: Award Contract May 9, 2003 Page 3 F. Bid Results Bids for the subject project were received and opened on May 5, 2003. The apparent low bidder is Roy Allan Slurry Seal, Inc., with a bid of $239,755.18. A summary of the bid results is attached as Exhibit 3. It has been determined that the apparent low bidder is qualified to perform the work. Said bidder has confirmed that their bid is valid and that they are prepared to proceed with the construction of the project. G. Fiscal Impact 1. Total Project Cost: The estimated total project cost is summarized as follows: Element Amount ($) Design 14,401 Construction 239,755 Constr Contingency (10 %) 23,976 Inspection 24,000 Total 302,132 ....................................................................................................................................................................................................................................................................... ............................... _ ................................... * Note: Inspection services provided by the consultant City Engineer will be augmented by in -house inspection efforts. 2. Budget: The FY 2002/03 Budget provides funding for this project [Project 8002] from the TDA Article 8 Fund [Fund 2603] (Local Transportation Fund [LTF]). The Project Account Number is 2603.8310.8002.xxxx. A summary of the present status of the budget for this project is as follows: Description Prior Year ($) FY2002/03 ($) Design: Fund 2603 3,162 10,838 Design: Fund 2610'' 9,239 - Design Total 12,401 10,838 Construction - 400,000 Inspection 0 24,000 Total 12,401 434,838 ............................... ............................... ................................................................................................................................................................................................................................ ..........................._... ** Note: A portion of prior year expenses for design Fund 2610: Congestion Relief Grant funds. Total 14,000 9,239 23,239 400,000 24,000 447,239 ......................................... ..............................: were charged to Slry2003_awd 0 0 0 1 cia Slurry Seal 2003: Award Contract May 9, 2003 Page 4 3. Park Parking Lots: The cost for slurry sealing and re- striping the four park parking lots mentioned in Section C, is $8,675.70 [Bid Item #15]. It is not anticipated that these costs will be incurred until FY03 /04. The recommended Budget for FY 03/04 will include funding for these expenses. The net construction cost to be funded by Fund 2603 is as follows: Element Bid Amount, plus contingency Item 15: Park Parking Lots * *" Total Construction Cost to Fund 2603 .. . . ...... . .......... . . . ... . . . . ....................... . . . . . . . . ........................ . . . . . . . . ........................ . . . . . . . . . . . . . . . . . ................... . . . . . . . . . . . ......... . . . . . . * ** Note: Costs for the slurry charged to certain park in the FY 03/04 Budget. Amount 263,731 (8.675) 255,056 ............... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .......................... . sealing of park parking lots will be maintenance line item accounts included 4. Projected Expenditure Requirements: The anticipated total net costs to Fund 2603 [LTF Fund] is summarized as follows: Description FY 02/03 Budget Design, Printing, Etc Construction (inc. Conten.) Inspection Total Plus Prior Year Design Total H. Project Inspection Approved Budget 10,838 400,000 24,000 434,838 12,401 447,239 .................................................. ..._......_ ............................. .. Projected Surplus ($) Actual (Deficit [$1) 2,000 8,838 256,000 144,000 24,000 - 282,000 152,838 12,401 - 294,401 ........... _._ ...................... ---- .......................... - ................................................................. 152,838 _.................................. As mentioned in the Note in Section G -1, contract administration and inspection services will be provided by both the City Engineer's Office and by the Public Works Supervisor. In past years we have found that one inspector at the stockpile site and one inspector in the field, is the best way to assure a quality job with adequate cost control. I. Schedule It is anticipated that the project will be under construction in July and be completed by September. Slry2003_awd 0 00104 Slurry Seal 2003: May 9, 2003 Page 5 Award Contract J. Administrative Actions If the recommended action is taken by the City Council, certain administrative actions will be undertaken by staff, including the following: • A contract agreement will be forwarded to Roy Allan Slurry Seal, Inc., for the construction of the subject project, for the contract price of $239,755.18. • When all of the contract documents are in order, the agreement will be executed by the City Manager. • A construction contingency of $23,976 (100) will be set aside for the project. STAFF RECOMMENDATION Approve the award of a construction contract to Roy Allan Slurry Seal, Inc. for the construction of the subject project. Attachments: Exhibit 1: Exhibit 2: Exhibit 3: Slurry Seal Maps Slurry Seal & AC Overlay Maps and Lists Bid Results Slry2 003_awd 000105 PG 4 wo—Rk ro , c ,E .E f-'- ma"'a Z01)3 SLURRY CC--AL Jo P 6 3 Tl�!= �CITY OF MOORPARKt-'.. i y r 1 C � w m (HWY. i!e) u f )DRILL DR. R�\\R,k t 1 ?_2 F..R Av j aC:w x: }TAG .�I� FtC1ABl =1 I ) CHAPARRAL < MIDDLE i SCHOOL zI Cj 'L > AvE'" u'I a o rA SEN ASSEN Z HE:T j W yAVE. L oO TCR Z N a Z r AVE Av W HAL LAGER Y' fl aW Z l J S . •DISC ^' Ear Z F A a u o ^ EvfREST v < i �AVE. AIE LCS ANGELES aJ CI1r LIMITS 3 DEER MEADOW ST. I TERRACE MEADOW CT. S SUNRISE, MEADOW CT. 000107 3 �i ! of ANGE'. S a! I :21 5 SuNR�SE wEA00w CT, Sj... L t� V 1,19 I V T iO_`C:.Lc <I I So-= �I'''w ♦N AVE.1 \Z 'IJ s:la a U, A \161 i 1 P. 3 10 ",el VI NEW t 4 T PINES CAHOEw cL . CT. CITY UMI'S 0 00 Il 08 w 1 f 0 N _GNP r� O /P Q� 4�2 h J �IQIIl Flt- - TT7 PE CA AyE R,VN Cr S CdLL"1 QnVCR 4 OF 't4 t � C CT Sp A Tly�av \ FT STA�FY A ITY LIMITS ` VOmFt N ASE ARYJ Sf C RRV I 1 _ 2 i LOYOLA PL e} y 'wom Z (�'• e PARK A CT. U Q //� lAN1 R SL d A y > VAR ITY c wt u 4 (PRIVATE) a i ' I NRCDNIA COLONY P CITY LIMITS 18 FREEWAY T 1 �q HART C �R 3 pC21 � Cl I 7MAOPE C7 1 91AKE SK ME PL MOORPARK COMMUNITY COLLEGE CR. Z 1 0ELnN Z EIERAGAN S° Q - - - _ SAN FERNq NGO VALLEY _ A'.. 1 ' , ). _ ..... ,.. i - 111 s Y f y � h v ` r` �+ •ll '` x+111 � ., t r -. • � err I 0 �cin of LEGEND - -- Slurry Seal AC Overlay MOORPARK RE x J y N Exhibit 2 [Page 2] List of Slurry Seal Streets Street Name Alderbook St. Amhurst St. Annette St. Arborhill St. Ashtree St. Aspen Tree St. Auburn Ave. Baylor Cir. Bear Valley Rd. Bending Oak Ct. Berkeley Ct. Berkley Cir. Berrybrook Ct. Bitner PI. Blacksmith Ct. Blossomwood Ct. Borges Ct. Braun Ct. Brookhurst Ct. Bubbling Brook St. Cambridge St. Camden Ct. Canyonlands Rd. Cedar Branch Ct. Chesterfield Dr. Chestnut Ridge St. Clavelle Ave. Clavelle Ct. Clemson St. College Heights Dr. Columbia Ave. Commerce Ave. Condor Dr. Conejo Mesa St. Coralcrest ct. Cornell Cir. Creighton Cir. Dartmouth Cir. Delfen St. Doris Ct. Dracena Ave. Flowerwood Ct. Freshman Ct. Graduate Cir. Grand Isle Rd. Grandsen Ct. Portion Street Name Griffith Lane Gunsmoke Rd. Hartford St. Harvard St. Hastings St. Havencrest St. Hearon Dr. Hillshire Ct. Honeybee St. Honeybrook Ct. Huntercrest Ct. Inglewood St. Kernvale Ave. Lafayette Ct. Laurelhurst Rd. Linville Ct. Loyola St. Mahan Ct. Mallory Ct. Maplecrest St. Marquette St. Melray St. Mill Valley Rd. Millerton Dr. Milne Cir. Overly St. Oxford Cir. Painted Sky St. Pepperdine Cir. Pheasant Run St. Pine Ridge Ct. Purdue St. Portion Quailwood St. Rains Ct. Rivergrove Ct. Rivergrove St. Rolling Knoll Rd. Rutger Cir. Seitz Ct. Shakespeare PI. Silver Creek St. Silvercrest St. Skidmore Ct. Skylark Ct. Sleepy Wind St. Sophomore Ct. portion Portion Portion Fke 10 t. Street Name Sosna Ct. Stanford St. Stanley Ct. Sugar Maple Ct. Swift PI. Thionet PI. Thomasville Ct. Timerview Ct. Trollope Ct. Tulane Ave. University Dr. Vassar Cir. View Mesa St. Westport St. Westwood St. Wildwest Cir. Winterwood Ct. Yale Ave. 4001..3 Exhibit 2 [Page 3] List of AC Overlay Streets Street Name Adlena PI. Amberwick Lane Avedon Rd. Beragan St. Brookdale Lane Butter Creek Rd. Butterfield Lane Campus Park Dr. Portion Clearcreek Ct. Cloverdale St. Coralberry Ct. Cottontail Rd. Daisy Ct. Deepwell Lane Duke Street Fairbrook Lane Fern Valley Ct. Fireside Lane Gabbert Rd. Portion Havencrest St. Portion Heatherglen Ct. Hollyglen Ct. Hunters Grove Ct. Isle Royale Kernvale Ave. Portion Kimerwick Lane Lantern Lane Laurelhurst Rd. Portion Maplecrest St. Portion McBeth Ct. Meadow Ct. Meadow St. Mesa Verde Dr. Mistygrove St. Portion Mt. Trail St. Portion Pepper Mill St. Poppyglen Ct. Quail Summit Rd. Rand Street Robinwood Lane Rolling Knoll Rd. Talmade Rd. Portion Street Name Tierra Rejada Rd. Vista Del Valle Dr. Vista Lavana Dr. Vistapark Dr. Westgate Rd. Wildflower Ct. Willowwood Ct. Woodglen Dr. 0001.,...x: 2003 Slurry Seal Project Bid Opening: 05/05/03 Engineer's Estimate Roy Allan Slurry Seal CPM, Inc. marks an allowance 11922 Bloomfield Ave Santa Fe Springs, CA 90670 -4701 US 9390 Elder Creek Rd Sacramento, CA 95829 -9326 US 2003 Slurry Seal Bid Items Item # I Item Description Quantity Unit or Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 MOBILIZATION 1 LS $5,000.00 $5,000.00 $1,500.00 $1,500.00 $4,500.00 $4,500.00 2 TRAFFIC CONTROL 1 LS $5,000.00 $5,000.00 $2,500.00 $2,500.00 $18,500.00 $18,500.00 3 PUBLIC NOTICE 1 LS $2,000.00 $2,000.00 $700.00 $700.00 $750.00 $750.00 4 CRACK SEALING 1 LS $5,000.00 $5,000.00 $23,000.00 $23,000.00 $18,705.00 $18,705.00 5 TYPE 11 SLURRY 1832 ELT $88.27 $161,710.64 $99.54 $182,357.28 $97.72 $179,023.04 618" SOLID WHITE LINE 4900 LF $0.50 $2,450.00 $0.75 1 $3,675.00 $0.50 $2,450.00 7112" WHITE RR & STOP LINES 1894 LF $0.50 $947.00 $1.80 $3,409.20 $1.55 $2,935.70 8 WORDS & SYMBOLS "STOP" 121 EA $42.00 $5,082.00 $85.00 $10,285.00 $50.50 $6,110.50 9 WORDS /SYMBOLS "BIKE PATH" 12 EA $8.40 $100.80 $55.00 $660.00 $65.22 $782.64 10 SOLID YELLOW CENTERLINE 2500 LF $0.20 $500.00 $0.65 $1,625.00 $0.27 $675.00 11 SOLID YELLOW CROSSWALK 80 LF $0.50 $40.00 $2.10 $168.00 $1.95 $156.00 12 WORDS /SYMBOLS "SLOW CHILDREN 2 EA $50.00 $100.00 $270.00 $540.00 $231.441 $462.88 13 SOLID WHITE DIRECTIONAL ARROW 12 EA $8.40 $100.80 $55.00 1 $660.00 $39.98 $479.76 14 RELEASE 1 LS $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 15 SLURRY PARK PARKING LOTS 1 LS $8,900.00 ' $8,900.00 ' $8,674.70 ' $8,674.70 $7,861.44 $7,861.44 List $196,932.24 $239,755.18 $243,392.96 Total Bid Amount $196,932.24 $239,755.18 $243,392.96 t� F-- a' N• rt W 0 4 "- F ' 2003 Slurry Seal Proiect Bid Opening: 05/05/03 Engineer's Estimate Pavement Coatings Co. American Asphalt South, Inc marks an allowance 5312 Cypress Street Cypress, CA 906302216 US 14436 Santa Ana Ave Fontana, CA 92337 -7141 US 2003 Slurry Seal Bid Items Item # I Item Description Quantity Unit of Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 MOBILIZATION 1 LS $5,000.00 $5,000.00 $5,400.00 $5,400.00 $10,000.00 $10,000.00 2 TRAFFIC CONTROL 1 LS $5,000.00 $5,000.00 $12,300.00 $12,300.00 $7,500.00 $7,500.00 3 PUBLIC NOTICE 1 LS $2,000.00 $2,000.00 $4,800.00 $4,800.00 $7,500.00 $7,500.00 4 CRACK SEALING 1 LS $5,000.00 $5,000.00 $18,662.00 $18,662.00 $25,000.00 $25,000.00 5 TYPE II SLURRY 1832 ELT $88.27 $161,710.64 $108.04 $197,929.28 $108.00 $197,856.00 6 8" SOLID WHITE LINE 4900 LF $0.50 1 $2,450.00 1 $0.50 1 $2,450.00 1 $0.52 $2,548.00 7112" WHITE RR & STOP LINES 1894 LF $0.50 $947.00 $1.54 $2,916.76 $1.60 $3,030.40 8 WORDS & SYMBOLS "STOP" 121 EA $42.00 $5,082.00 $51.00 $6,171.00 $52.00 $6,292.00 9 WORDS /SYMBOLS "BIKE PATH" 12 EA $8.40 $100.80 $64.00 $768.00 $68.00 $816.00 10 SOLID YELLOW CENTERLINE 2500 LF $0.20 $500.00 $0.27 $675.00 $0.28 $700.00 11 SOLID YELLOW CROSSWALK 80 LF $0.50 $40.00 $1.94 $155.20 $2.00 $160.00 12 WORDS /SYMBOLS "SLOW CHILDREN 2 EA $50.00 $100.00 $230.00 $460.00 $250.00 $500.00 13 SOLID WHITE DIRECTIONAL ARROW 1 121 EA $8.40 1 $100.80 $39.00 $468.00 $40.00 $480.00 14 RELEASE 11 LS $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 15 SLURRY PARK PARKING LOTS 1 LS $8,900.00 ' $8,900.00 ' $9,557.25 ' $9,557.25 $9,500.00 ' $9,500.00 List $196,932.24 $262,713.49 $271,883.40 Total Bid Amount $196,932.24 $262,713.49 $271,883.40 Q Lim t� r• rY W 2003 Slurry Seal Project Bid Opening: 05/05/03 Engineer's Estimate Valley Slurry Seal, Inc. Intermountain Slurry Seal ' marks an allowance 3050 Beacon Blvd Ste 205 West Sacramento, CA 95691 -3467 US 6225 Walnut Street Suite C Loomis, CA 95650 US 2003 Sl try Seal Bid Items item # Item Description Quantity Unit of Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 MOBILIZATION 1 LS $5,000.00 $5,000.00 $12,000.00 $12,000.00 $6,894.17 $6,894.17 2 TRAFFIC CONTROL 1 LS $5,000.00 $5,000.00 $25,000.00 $25,000.00 $22,945.76 $22,945.76 3 PUBLIC NOTICE 1 LS $2,000.00 $2,000.00 $5,000.00 $5,000.00 $2,165.98 $2,165.98 4 CRACK SEALING 1 LS $5,000.00 $5,000.00 $18,500.00 $18,500.00 $18,667.95 $18,667.95 5 TYPE 11 SLURRY 1832 ELT $88.27 $161,710.64 $108.10 $198,039.20 $127.37 $233,345.50 6 8" SOLID WHITE LINE 4900 LF $0.50 $2,450.00 $0.17 $833.00 $0.50 $2,445.10 7 12" WHITE RR & STOP LINES 1894 LF $0.50 $947.00 $1.55 $2,935.70 $1.54 $2,924.34 8 WORDS & SYMBOLS "STOP" 121 EA $42.00 $5,082.00 $50.40 $6,098.40 $50.40 $6,098.40 9 WORDS /SYMBOLS "BIKE PATH" 12 EA $8.40 $100.80 $65.10 $781.20 $65.10 $781.20 10 SOLID YELLOW CENTERLINE 2500 LF $0.20 $500.00 $0.13 $325.00 $0.27 $680.00 11 SOLID YELLOW CROSSWALK 80 LF $0.50 $40.00 $1.95 $156.00 $1.94 $155.44 12 WORDS /SYMBOLS "SLOW CHILDREN 2 EA $50.00 $100.00 $231.00 $462.00 $231.001 $462.00 13 SOLID WHITE DIRECTIONAL ARROW 12 EA $8.40 $100.80 $40.00 $480.00 $39.90 $478.80 14 RELEASE 1 LS $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 15 SLURRY PARK PARKING LOTS 1 LS $8,900.00 ' $8,900.00 ' $13,000.00 $13,000.00 $11,500.00 ' $11,500.00 ' List $196,932.24 $283,611.50 $309,545.64 Total Bid Amount $196,932.24 $283,611.501 $309,545.641 j t� o' r• rt W 9� 1