HomeMy WebLinkAboutAG RPTS 2019 0815 PR SPC Fri=9 CITY OF MOORPARK
o°-,V ��� PARKS,RECREATION&COMMUNITY SERVICES DEPT 1799 Moorpark Avenue,Moorpark,CA 93021
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PARKS AND RECREATION COMMISSION
SPECIAL MEETING AGENDA
August 15, 2019
5:30 P.M.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER: *** MEETING WILL CONVENE AT CITY HALL LOCATED AT 799
MOORPARK AVENUE, MOORPARK, CALIFORNIA, AT 5:30 P.M. ***
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider a Resolution Revising the Rules and Regulations Governing City
Facility Rentals and Rescinding Resolutions No. 2016-3528 and 2009-2791; and
Resolution Revising Rental Fees, Deposits, and Additional Charges and
Rescinding Resolutions No. 2015-3418 and 2009-2792; and Deleting Policy 6.2:
Non-Profit Organizations Annual Facility Reservation from the City Council
Policies Resolution. Staff Recommendation: 1. Make a recommendation to the
City Council to adopt a resolution revising the Rules and Regulations
Governing City Park Rentals, rescinding Resolution No. 2016-3528 and 2009-
2791; 2. Make a recommendation to the City Council to adopt a resolution
Revising Rental Fees, Deposits, and Additional Charges and Rescinding
Resolutions No. 2015-3418 and 2009-2792; 3. Make a recommendation to the
City Council to delete Policy 6.2. Non-Profit Organizations Annual Facility
Reservation from the City Council Policies Resolution. (Staff: Jeremy
Laurentowski)
JANICE S.PARVIN CHRIS ENEGREN ROSEANN MIKOS,Ph.D DAVID POLLOCK KEN SIMONS
Mayor Councilmember Councilmember Councilmember Councilmember
Special Parks and Recreation Commission Meeting
August 15, 2019
Page 2
9. CONSENT CALENDAR:
A. Approval of Minutes from the Joint Meeting of the City Council and Parks and
Recreation Commission Meeting of April 10, 2019. Staff Recommendation:
Approve as presented.
B. Approval of Minutes from the Special Parks and Recreation Commission Meeting
of April 29, 2019. Staff Recommendation: Approve as presented.
10. ADJOURNMENT:
Posted: August 14, 2019
.�,/[LA. :I �
'mberly S .. on, Administrative Assistant
All writings and documents provided to the majority of the Commission regarding all agenda items are available for public
inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all
regular Commission meetings is also available on the City's website at www.moorparkca.qov.
Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a
Discussion item.Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion
portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the
beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for
each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any
agenda item may be directed to the Parks and Recreation Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this
meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805)517-6227. Upon request,
the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the
need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide
accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
Special Parks and Recreation Commission Meeting
August 15, 2019
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA )§
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the
Notice of the Special Parks and Recreation Commission Agenda for August 15, 2019.
Executed on this 14th day of August 2019, at Moorpark, California.
77,
i - •erly Se on
dministrati e Assistant
Parks, Recreation and Community Services Department
ITEM: 8.A.
MOORPARK PARK AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks & Recreation Director
BY: Stephanie Anderson, Senior Management Analyst
DATE: August 15, 2019
SUBJECT: Consider a Resolution Revising the Rules and Regulations
Governing City Facility Rentals and Rescinding Resolutions No.
2016-3528 and 2009-2791; a Resolution Revising Rental Fees,
Deposits, and Additional Charges and Rescinding Resolutions No.
2015-3418 and 2009-2792; and Deleting Policy 6.2: Non-Profit
Organizations Annual Facility Reservation from the City Council
Policies Resolution
SUMMARY
The Park and Recreation Commission (Commission) is being asked to consider
changes to the resolutions governing the rental use of park and indoor facilities and the
resolutions detailing rental fees, and making a recommendation to the City Council to
approve the changes as detailed in the attached Resolutions. The park rental rules were
last amended in 2016 (Resolution 2016-3528) and the facility rental rules were last
amended in 2009 (Resolution 2009-2791). Rental fees were last amended in 2015
(Resolutions 2015-3417 and 2015-3418). The two rules resolutions are being amended
and merged into a single resolution. The two fee resolutions are also being amended
and merged into a single resolution. Attached to this report are the draft resolutions in
legislative format detailing the proposed changes to rental rules and fees. It should be
noted that both draft resolutions are based on the park resolutions, with language from
the indoor facility resolutions added as needed.
DISCUSSION
Rental Rules:
Rental rules are reviewed and evaluated on a regular basis, and revised when needed
to clarify language or address issues that have arisen. The recommended revisions to
the Resolution regarding alcoholic beverages at rentals require changes to Chapter
12.16, Parks and Open Space, of the City's Municipal Code. The changes to the
Resolution will become effective on October 4, 2019, which is consistent with the
Parks and Recreation Commission
August 15, 2019
Page 2
effective date of the ordinance revising the Municipal Code. The changes to the
Municipal Code are detailed in the discussion under Section 6.0.
As stated in the summary, there are currently two resolutions which govern rentals of
City facilities; one for park facilities and one for indoor facilities. These two resolutions
have been consolidated into a single resolution governing the rental use of all City
facilities. Throughout the resolution, language has been modified to be inclusive of both
park and indoor facilities. Additionally, language has been inserted where needed
regarding the proposed allowance of alcoholic beverages, which is also included in
Section 6 of the proposed resolution. Throughout the document, language has been
modified to be more clear and concise.
The more substantive revisions to the proposed Rules and Regulations Governing City
Facility Rentals are described below.
Section 3.2 Group Classification Definitions:
Currently, Policy 6.2: Non-Profit Organizations Annual Facility Reservation of the City
Council Policies Resolution offers nonprofit organizations a once-annual opportunity to
use City facilities for activities that benefit the community at the City's cost. Beyond this,
City staff must seek fee waivers from the Council in order to allow nonprofit
organizations the ability to use City facilities for activities that benefit the community
without paying the regular rental fees. Additionally, governmental agencies use City
facilities for activities such as the County of Ventura holding elections. At this time,
there is no clear language in the rules or fees resolutions regarding this type of use.
The language in Section 3.2 changes the definition of a Group 1 renter from a City co-
sponsored program to a Moorpark nonprofit or governmental agency under certain
conditions. The intent is to offer additional opportunities to Moorpark nonprofits and
governmental agencies that do not require an admittance or participation fee to hold
activities on City property and are of benefit to the community. Correlating changes are
included in the proposed fee schedule. With these changes, Policy 6.2 is recommended
to be deleted from the City Council Policies resolution.
The language in this section has also been revised to clarify that a Moorpark nonprofit
organization includes nonprofit organizations with an official chapter or branch located
in the City. This section has also been revised to move a Moorpark business rental for
noncommercial purposes from a Group 3 to a Group 2 renter. This will allow local
businesses who wish to rent facilities for purposes such as a company picnic to pay the
same rate as a Moorpark resident or nonprofit organization. Moorpark businesses
renting for commercial purposes (job fairs, business promotion, sales, etc.) will still fall
in the Group 3 category.
Section 4.1 Park Rental Permits Required:
This section has been modified to clarify that the requirement for reoccurring use is
intended to apply to use by a business or organization. Amplified sound and alcoholic
beverages have been added to the list of uses requiring a rental permit.
Parks and Recreation Commission
August 15, 2019
Page 3
Section 4.3 Application Period:
This section has been revised to include a schedule for submission of reservation
requests for fields that are included in agreements with various youth sports
organizations (YSOs). This schedule is based on the reservation application submission
deadlines included in the YSOs agreements, and is intended to prevent the rental of
fields for which the YSOs have priority use until the deadline for the YSOs to submit
their reservation applications has past.
Section 4.6 Rental Cancellations and Rental Fee Refunds:
Currently, the language for indoor facility rentals requires ninety (90) days' notice for a
full refund (less nonrefundable fees and processing fees). This has been changed to
sixty (60) days, as this still allows time for other renters to rent the facility in the event of
a cancellation, and the City would have expended no costs at that point. The option for
a renter to receive a credit on account or reschedule a canceled rental has also been
added.
Section 5.1 Rental Hours:
This section has been revised to change the earliest rental time from 6:00 a.m. to 8:00
a.m. at all parks other than Arroyo Vista Community Park (AVCP). This change is
proposed in order to reduce the negative impact of rentals on park neighbors.
Language has also been added to address field lights, which are rented in conjunction
with a ball field or athletic field. This language allows for a minimum rental time for field
lights of 30 minutes (as opposed to one hour for park facilities themselves), with time
rounded to the nearest quarter-hour (as opposed to half-hour for the facilities
themselves). This change is to prevent the over use and over charging of field lights,
allowing them to be rented and used only when needed based on rental and sunset
times.
Section 5.7 Attendance and Facility Capacity:
Language in Item a. is already included in the indoor facility rules resolution, and has
been retained as it applies to both indoor and park facilities.
Historically, AVCP has not been rented to accommodate large events, other than City
events, such as the July 3rd Fireworks Extravaganza, or for large sports tournaments by
the various YSO's that are allowed under their respective Use Agreements. However,
within the last couple of years, there has been an increase in the number of
organizations requesting to rent all, or a portion of the park to accommodate large
events. Although AVCP is a large park capable of holding very large events, staff does
not feel that that entire park should be rented or closed to the general public. AVCP is
not a regional park and is within close proximity to neighboring homes located to the
south of the park. Increasing use of the park for large events will have some impacts on
the adjacent homes that have not been impacted previously. Staff believes that rentals
at AVCP should be limited to no more than 5,000 total attendance and requiring that at
least 50% of the park remain open to the public, including use of the recreational trail.
Additionally, in order to lessen any traffic impacts to neighboring communities and
commercial centers, staff is recommending that parking should remain free of charge.
Parks and Recreation Commission
August 15, 2019
Page 4
An exception would be for City events, if is determined by the City Council in the future
to charge for parking during the July VI Fireworks Extravaganza.
For comparison purposes, participation at the July 3rd Fireworks Extravaganza averages
approximately 12,000 participants. Participation at the annual Easter Egg Hunt has
increased over the years and currently averages approximately 1,500 participants.
Participation at a soccer tournament scheduled by one of the YSO's accommodates
approximately 5,000 participants over a two day period.
Sections 5.8, 5.9, 5.10, and 5.11
Similar language is currently included in the indoor facility rules resolution, and has
been retained as it applies to both indoor and park facilities. It has been modified slightly
to address both indoor and park facilities.
Section 5.12 Rental Restrictions
Similar language is currently included in the indoor facility rules resolution, but has been
modified to remove the limitation of rentals of the Magnolia Conference Room to only
Group for 2 renters. Additionally, rental times for the Magnolia Conference Room are
clarified.
Currently, there is no prohibition to renting the Recreational Loop trail at AVCP (Trail).
Since the completion of the Trail, the City has received several requests from both
nonprofit organizations and the Moorpark Unified School District to use it for running
events. The City allowed the use, and issued permits for the events. In order to better
manage these requests in the future, language has been added to this section to
establish restrictions on rental use of the recreational loop trail at AVCP. These
restrictions include limiting rental use of the trail to Moorpark nonprofit organizations and
governmental agencies (such as MUSD), limiting the number of rentals permitted each
year, and establishing that during rental use, the trail will remain open to the general
public.
Currently, rental use of the Skatepark at Poindexter Park is prohibited by MMC
12.16.190 (Skate facility), which includes the following language:
"F. No private rental of a skate facility is permitted.
G. No formal or organized contests or activities of any kind shall be held in a
skate facility with the exception of a city-sponsored event."
Staff will return to City Council in the near future to remove these restrictions and allow
for rental use of the Skatepark, with certain restrictions defined by the Rules resolution.
Language has been added to describe the restrictions which include limiting the
frequency of rentals at the Skatepark, defining what type of rental use will allow for the
closure of the Skatepark to the public, and limiting maximum attendance. Language has
been included in the resolution that the rental of the Skatepark will not be implemented
until the ordinance is revised.
Parks and Recreation Commission
August 15, 2019
Page 5
Section 5.14 Wet Field and Trails Policy:
Language has been modified to include trails.
Section 6 Alcoholic Beverages:
Since the City's incorporation, the consumption and possession of alcoholic beverages
has been prohibited on all rentable City properties, with the exception of the Moorpark
Community Center. Section 9.20.010 (Public consumption — Prohibition) of Chapter
9.20 (Alcoholic Beverages) of the Moorpark Municipal Code (MMC) sets forth these
prohibitions. Section 9.20.020 (Public consumption — Exceptions) provides exceptions
to these prohibitions as follows:
"The provisions of Section 9.20.010 of this chapter shall not prohibit the drinking
of such alcoholic beverages in or upon any city owned property, if permitted by
Title 12 of the Municipal Code, and when authorized by license or permit. (Ord.
374 § 1, 2009; Ord. 6 § 9 (part), 1983)"
Section 12.16.060 of Chapter 12.16 of Title 12 currently reads as follows:
"No person shall consume any alcoholic beverages in any park or open space,
except as permitted within the city community center building with the issuance of
appropriate city permits. (Ord. 439 § 3, 2016; Ord. 392 § 1, 2010)"
On April 4, 2018 staff brought an agenda report to the City Council to consider allowing
alcohol consumption at the first annual Moorpark Multicultural Arts Festival. Prior to this
event, the City had not allowed alcohol consumption at any other City event. Since the
event was held on High Street and the MMC does not prohibit the consumption of
alcohol on High Street under a Temporary Use Permit (TUP), the City Council approved
alcohol service for this event. This provided staff the opportunity to evaluate alcohol
consumption at a City event and bring back to the City Council any modifications to the
MMC should there be a desire to expand this use to other events on City owned
property. It should be noted, that although alcohol has not been allowed at any City
event prior to the Multicultural Arts Festival, the City has approved TUP's to sell and
consume alcoholic beverages on High Street several times in the past. For several
years the Morning Rotary Club has held the Moorpark Beer Festival on High Street and
during a Country Days event, the Chamber of Commerce included a beer garden as a
component of the event. It is also important to note that during certain City events held
at the High Street Arts Center (HSAC), such as the Moorpark Has Talent show, the
Moorpark Foundation for the Arts (Foundation) sells alcoholic beverages through their
concession stand. The Foundation also typically operates their concession stand during
outside uses of the HSAC.
The sale and consumption of alcoholic beverages at the Multicultural Arts Festival was
contained within the courtyard and parking lot of the property at 33 High Street. The
area was well managed by volunteers and although participation was relatively low, it
was well received by the patrons that participated. There were not any concerns from
the Ventura County Sheriffs Department, or concerns from adjacent businesses or
residential homes. It should be noted that prior to the event staff discussed this idea
Parks and Recreation Commission
August 15, 2019
Page 6
with Moorpark's prior Police Captain and was informed that there were few concerns
regarding this use at this location.
On July 17, 2019 the City Council approved changes to Section 12.16.060 of the MMC
which allows for the consumption of alcoholic beverages at other rentable City
properties, such as the Arroyo Vista Recreation Center and AVCP. This revision was
approved as follows:
"No person shall consume any alcoholic beverages in any park or open space,
except as permitted with the issuance of appropriate city permits. (Ord. 439 § 3,
2016; Ord. 392 § 1, 2010)"
Section 6.1 of the proposed resolution describes the facilities and rental groups that will
be permitted to have alcoholic beverages at their rentals. For indoor facilities (the
Arroyo Vista Recreation Center and Moorpark Community Center) this will include all
renters. For Arroyo Vista Community Park, this will include only City events or Moorpark
nonprofit organizations. Alcohol will not be allowed at any other park, or by any other
rental group, without the written approval of the City Manager.
Currently, the indoor facility rules contains language regarding possession and
consumption of alcoholic beverages for rentals at the Moorpark Community Center
which is similar to Sections 6.2 and 6.3 of the proposed resolution. This language has
been expanded to include limiting consumption to the rented facility only; limiting service
of alcohol only to those 21 years and older; clarifying the times and duration that alcohol
can be served; requiring additional staff, security guards, and/or law enforcement based
on the nature of the rental; more clearly specifying the type of insurance required; and
adding the requirement of a Ventura County Temporary Food Facility Permit if alcohol is
to be served to the public.
Rental Fees:
Rental fees are reviewed, evaluated, and revised on a periodic basis. Rental fees were
last revised four years ago. The proposed rental fees are based on a variety of factors,
including demand for rental facilities within the City of Moorpark, operating costs when
available, and the market rate in neighboring park and recreation districts (based on a
survey of Conejo Recreation and Park District, Rancho Simi Recreation and Park
District, and Pleasant Valley Recreation and Park District, survey summary attached).
Rental fees are charged based on group classifications, which are defined in the Rules
and Regulations Governing City Facility Rentals (draft Resolution attached).
As stated in the summary, there are currently two resolutions which govern rental fees;
one for park facilities and one for indoor facilities. These two resolutions have been
consolidated into a single resolution. On the attached draft resolution, current fees are
listed in strike-through next to the proposed fees. If there is no change to a fee, only the
proposed fee is listed. The more substantive proposed revisions to the fees are
summarized below.
Parks and Recreation Commission
August 15, 2019
Page 7
Section 2.2 Hourly Park Rental Fees:
Proposed changes to this section include removing the language regarding rounding of
rental time (as this is already included in the rules resolution), changing the definition of
"Direct Costs", and removing language regarding Policy 6.2.
Fees for pickleball courts, the Trail, and Skatepark have been added. Fees for athletic
fields, soccer fields, and picnic pavilions have been increased slightly due to increases
in maintenance and water costs. These increases are consistent with rental fees from
neighboring park districts and will also help cover increasing staff costs resulting from
more consistent maintenance of the ball fields and increased service for pavilion
renters. The fee for rental of a Parking Lot has been changed to a "per space" basis.
The City has allowed rental use of an entire parking lot in very limited instances, such
as the Rotary's Field of Valor event at Tierra Rejada Park. Changing the fee to a per
space basis will allow renters the ability to reserve a space or two for uses such as food
or game trucks.
Section 2.3 Indoor Facility Use Fees
The most significant change to the fees in this section is the elimination of charging the
room rental fee based on attendance. It is not necessary to charge based on
attendance, as costs to the City are not dependent on this. Set up fees for tables and
chairs are already charged separately and on a per item basis. Additional staff are
required, and staff fees charged, for larger rentals. Insurance fees, which are dependent
on attendance, are also charged separately. In addition to these changes, a fee has
been added for Group 4 for the Magnolia Conference Room.
Section 2.4 Flat Rate Fees
The most significant change to fees in this section relates to permit application fees.
These fees are charged to allow the City to recoup staff costs associated with
processing rental permits. Currently, the fee is either $10 (for a one day permit), or $20
(for a multiple day permit). These fees do not adequately address the varying range of
permits that are processed, and fall well short of covering staff costs as intended.
Therefore, the number of categories for permit application fees has been expanded to
eight, with the associated fees higher for the more complex and time consuming
permits. For the more complex fee categories (Sports Tournaments and events) fees
have been established based on two hours and fours hours of staff time relative to the
size of the event, with Group 1 fees discounted 100%, Group 2 fees discounted at 50%,
Group 3 fees discounted at 25% and Group 4 fees with no discount. Additionally, in
addition to the flat rate fee, a requirement has been added for the Event and Large
Event fee category that a payment of 10% of gross receipts is also required. This
requirement is intended to cover the extensive amount of time required by management
staff to coordinate and help manage larger events. The fee increases as participation
and revenue increases. This is generally consistent with the amount of staff time
needed to manage such an event.
Parks and Recreation Commission
August 15, 2019
Page 8
The eight fee categories are:
• Single facility/single date
• Single facility/multiple date OR multiple facilities/single date
• Multiple facility/multiple date
• Sports tournament (500 to 1,999 attendance)
• Sports tournament (2,000+ attendance)
• Events (500 to 1,999 attendance)
• Large Events (2000+ attendance)
• Youth Sports Organization seasonal permit
The other significant change to fees in this section relates to the attraction permit fee.
Currently, the City has a list of pre-authorized companies, who have provided a security
deposit, insurance, indemnification agreement, and current Moorpark business
registration. Renters are also allowed to use other companies, which require extra staff
time to collect insurance from the company and ensure that they are aware of the City's
regulations. These companies also frequently lack a Moorpark business registration, as
the requirement for a business registration is waived for permitted park rentals. Despite
this, there is a single fee for the attraction permit: $10. The proposed fee schedule
maintains the $10 fee for pre-authorized companies, but charges a higher rate for
others, to account for the additional staff time required to process them and the
differences in requirement of the business registration.
Section 2.5 Payment Schedule
This section has been revised to increase the dollar amount that allows a partial
payment at the time the reservation application is submitted. It also requires the full
payment of security deposits at the time of application.
Section 2.6 Refundable Security Deposits
This section has been revised to specifically list the security deposit fee for an
attraction, performer, or equipment (which is currently being charged) and add a fee for
use of the City's portable stage. The security deposit for the gym has been reduced
from $1,000 to $500. A security deposit for large event rentals (2,000+) has also been
added.
Section 2.8 Cancelation Fees
Redundant language has been removed.
FISCAL IMPACT
Minimal; potential increase in rental fees due to changes in rental fees and increased
rental activity with the allowance of alcoholic beverages at the Arroyo Vista Recreation
Center and Community Park.
Parks and Recreation Commission
August 15, 2019
Page 9
STAFF RECOMMENDATIONS
1. Make a recommendation to the City Council to adopt a resolution Revising the
Rules and Regulations Governing City Park Rentals, rescinding Resolution No.
2016-3528 and 2009-2791.
2. Make a recommendation to the City Council to adopt a resolution Revising
Rental Fees, Deposits, and Additional Charges and Rescinding Resolutions No.
2015-3418 and 2009-2792.
3. Make a recommendation to the City Council to delete Policy 6.2: Non-Profit
Organizations Annual Facility Reservation from the City Council Policies
Resolution
Attachment A: Draft Resolution in Legislative Format Adopting Rules and Regulations
Governing City Park Rentals and Rescinding Resolutions No. 2016-
3528 and 2009-2791
Attachment B: Draft Resolution in Legislative Format Adopting Facility Rental Fees,
Deposits, and Additional Charges and Rescinding Resolutions No.
2015-3417 and 2015-3418.
Attachment C: Rental Fee Comparison
Attachment A
RESOLUTION NO. 20162019-
A RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, REVISING RULES AND
REGULATIONS GOVERNING CITY PARK FACILITY RENTALS
AND RESCINDING RESOLUTIONS NO. 2011 30562016-3528 and
2009-2791
WHEREAS, the City previously adopted Resolution No. 20-14-302016-3528,
which -established rules and regulations governing City park rentals; and
WHEREAS, the City previously adopted Resolution No. 2009-2791, which
established rules and regulations governing the rental use of City facilities; and
WHEREAS, at its meeting of July 6, 2016September 4, 2019 the City Council
reviewed and concurred with the amendments to the Rules and Regulations Governing
City Park-Facility Rentals; and
WHEREAS, Resolutions No. 20 -1-30562016-3528 and 2009-2791 shall be
rescinded and replaced with the revised Resolution herein.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. City Council Resolutions No. 2011 30562016-3528 and 2009-2791 is
are hereby rescinded.
SECTION 2. The revised Rules and Regulations Governing City Park Facility
Rentals (Rules) are as follows:
Section 2.1 Purpose
The purpose and intent of the City Council in adopting the Rules is to provide
direction to staff and the public relating to the use and rental of City park facilities,
— - , - 'e _ facilities and indoor facilities including the Moorpark
Community Center and the Arroyo Vista Recreation Center and Gymnasium. In
the event of non-compliance with, or violation of, any provision herein, such shall
not be deemed to affect the validity of any action taken, unless otherwise
specifically provided by law.
Section 2.2 Definitions
"City" shall mean the City of Moorpark.
Resolution No. 20162019-
Page 2
"Director" shall mean the City ManagerParks and Recreation, Recreation, and
unity Services Director or his/her designated representative.
"Facility" shall mean a rentable City park structure or amenity or an indoor
rentable space at the Arroyo Vista Recreation Center or Moorpark Community
Center.
"Rental" shall mean approved use of a City park fFacility, structure, field, or
amenity by an individual, organization, or business.
"Renter' shall mean the individual, organization, or business responsible for the
Rental. Renter must complete the Reservation Application and other required
documentation, pay all required fees, provide or pay for insurance (if required),
and be present for the duration of the Rental.
"Reservation Application" shall mean the City's Rental application form.
"Bark Rental Perini+Rental Permit" shall mean an approved, written Park Rental
PermitRental Permit issued by the Director, allowing rental use of a City park
fFacility, structure, field or amenity.
Section 2.3 Park Facility Rental Program Administration
The Parks, Recreation, and Community Services Department oversees the
administration of the City's Park Facility Rental Program.
The Director will have the authority to approve park-Reservation Applications in
accordance with the policies contained herein. Park Rental PermitRental Permits
are not finalized until the application has been approved in writing and all
required Rental fees, deposits, and charges are paid in full and all conditions
have been met.
Section 2.4 City Use Priority
Certain City park-fFacilities may be rented for private use when such use does
not conflict with City business or programs. In the unanticipated event that a
scheduling conflict arises that, in the sole discretion of the City, prevents or
interferes with business or program operations, the Par, Ronal Rorrn,+Rental
Permit may be canceled. In such an event, the City will make every effort to
accommodate the canceled Rental at a different location or on a different date, if
feasible. If such accommodations cannot be made, a full refund of all fees paid
shall be issued.
City sponsored programs shall have priority use over all reservation requests.
Resolution No. 20162019-
Page 3
Section 2.5 Right to Revoke or Deny a Park Rental PermitRental Permit
The City may revoke an issued Park Rental PermitRental Permit or deny a
Reservation Application, when it is determined by the Director that the proposed
use of the park or park Ffacility is not consistent with the intended use of the park
or parry building, or the rental use will not be in the best interest of the City.
A Park Rental PermitRental Permit may be revoked or denied for violation of any
rule or regulation contained in the Moorpark Municipal Code, State law, or
established by this resolution by the Renter, Renter's guests, attendees,
employees, or vendors. Park Rental. PermitRental Permits may be revoked or
denied if the Renter is found to have falsified or omitted information on a
Reservation Application. If the City revokes or denies a Park Rental
PermitRental Permit for any of these reasons, all fees and deposits paid will be
forfeited and the Renter may be suspended from future Rentals of any City park
fFacility as determined by the Director at his/her sole discretion.
Section 2.6 Right to Establish Additional Rules and Conditions
The Director may establish additional rules, regulations, and conditions
pertaining to City park usoFacilities and Rentals, so long as such requirements
are consistent with this Resolution and Chapter 12.16 of the Moorpark Municipal
Code, and are published in writing.
SECTION 3. PARK FACILITY RENTAL GROUP CLASSIFICATIONS. Park Rental
group classifications shall be as follows:
Section 3.1 Purpose
The purpose and intent of the City Council in adopting the Park Rental Group
Classifications shall be to provide direction for staff and the public relating to the
classification of groups and individuals renting City park areas, facilities, or
structuresFacilities.
Section 3.2 Group Classification Definitions
GROUP 1: Governmental agencies directly serving City residents when the
Rental use is of direct benefit to City residents, and Moorpark nonprofit
organizations with current tax exempt status under Section 501(c)(3), 501(c)(4),
501 (c)(6), 501 (c)(19) of the U.S. Revenue Code chartered within the limits of
the City of Moorpark or with an official branch or chapter located within the City of
Moorpark, when all of the following apply:
i The Rental is intended for, and open to, the general public.
0 No admission or entry fee is charged to attend the Rental
I Resolution No. 20162019-
Page 4
• The Rental spans no more than three (3) consecutive days, and is held no
more than once per year.
• Rental attendance is less than 2,000 people.
City co sponsored programs. When deemed a community benefit, the City, at its
incurred by the City.
GROUP 2: City Rresidents and businesses of the City of Moorpark for
product is sold for profit for noncommercial purposes (no entrance fees or sales),
certain nonprofit organizations based in the City of Moorpark, and governmental
agencies serving the residents of the City of Moorpark, when the rental does not
comply with the requirements of Group 1.
• The designation of City of Moorpark resident applies to individuals who
live within the incorporated Moorpark City boundary. Proof of residency
will be required. The designation of a Moorpark business applies to
businesses with a physical address (no post office boxes) within the
incorporated City of Moorpark boundary and with a current Moorpark
Business Registration.
• The designation of a Moorpark nonprofit organization applies to those with
current tax exempt status under Section 501(c)(3), 501(c)(4), 501 (c)(6),
501 (c)(19) of the U.S. Revenue Code an-d--chartered within the limits of
the City of Moorpark, or with an official branch or chapter located within
the City of Moorpark. Proof of 501 (C) status wifl--bels required.
• The designation of governmental agency directly serving the residents of
Moorpark applies, but is not limited, to the following agencies: Moorpark
Unified School District, Moorpark College, Ventura County Water Works
District I, County of Ventura, Ventura County Superintendent of Schools,
and agencies of similar status as determined by—at the Director's sole
discretion.
• For park field rentals, a minimum of 51% of those attending the rental
must be City of Moorpark residents in order for the Renter to be classified
under Group 2.
GROUP 3: Residents of the Moorpark Unified School District boundaries that
reside outside of the City's incorporated limits and Moorpark businesses and
commercial for profit organizations for purposes where an entrance or other fec
for participation is not charged and no product is sold for profitfor commercial
purposes, and non-Moorpark nonprofit organizations.
• The designation of residents of the Moorpark Unified School District
boundary applies to individuals living within the District boundaries but
Resolution No. 20162019-
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outside of the City's incorporated limits. Individuals will be required to
show-pProof of address is required.
• The designation of no-la–non-Moorpark nonprofit organizations applies to
nonprofit organizations with current tax exempt status under Section
501(c)(3), 501(c)(4), 501 (c)(6), 501 (c)(19) of the U.S. Revenue Code,
chartered outside of the City of Moorpark and with no official chapters or
branches located within the City of Moorpark.
• The designation of a Moorpark business and commercial for profit
organization applic&business applies to businesses with an established
address within the incorporated City of Moorpark boundary and with a
current Moorpark Business Registration.
GROUP 4: All other Renters not included in Groups 1, 2, or 3.
—SECTION 4. RESERVATION APPLICATIONS AND PARK RENTAL
PERMITRENTAL PERMITS. The general policies governing Reservation Applications
and Park Rental PermitRental Permits are as follows:
Section 4.1 Park Rental PermitRental Permits Required
An approved Park Rental PermitRental Permit is required for certain activities
for exclusiveprvte use of an indoor room at the Moorpark Community Center or
Arroyo Vista Recreation Center.
For park use, an approved Rental Permit is required under certain circumstances
and for certain activities as follows:
• Any rental for which a reservation application for exclusive use is
submitted.
• Any activity with twenty-five (25) or more total people in attendance at
Arroyo Vista Community Park or fifteen (15) or more total people in
attendance at all other parks. Attendance includes all participants and
spectators at the Rental.
• An activity that is held on a regular or re-occurring basis (once per week or
more frequently, regardless of location) involving ten (10) or more total
people in attendance and that is associated with any business or
organization.
• Any fee or cost based activity, whether conducted by a for-profit, non-
profit, or individual. This includes any activity for which monies are paid or
collected, regardless of whether or not monies are paid or collected at the
park Rental location. This definition includes but is not limited to fund-
raisers, private classes or lessons, and sports league activity.
Resolution No. 20162019-
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• Filming of any kind, with the exception of filming by an individual when
such activities are not for commercial purposes and are for personal use
only
• Use of amplified sound.
• Possession or consumption of alcoholic beverages at a City Facility.
• When any equipmentWhen equipment (as defined in Section 5.34),
attractions, or performers are brought onto park property.
Section 4.2 Terms of Reservation Applications
Reservation Applications for the Rental of a park facility must be submitted in
person. All applications must be signed by an adult (21 years of age or older),
who shall agree to be responsible for said Rental, be in attendance during all the
times of the Rental, meet all conditions required for the Rental, and pay all fees
required. Incomplete or unsigned Reservation Applications will not be accepted.
Section 4.3 Application Period
Reservation Applications are accepted on a first come, first served basis. Any
deviations to the application period must be approved by the Director in writing.
Group 1 and Group 2 renters may submit a facility Reservation Application up to
nine (9) months prior to the requested Rental date..- and Group 3 and Group 4
renters may submit facility Reservation Applications up to six (6) months prior to
the requested Rental date, except as described below. Any dcviationc to the
For athletic fields at Arroyo Vista Community Park, Campus Canyon Park,
Mammoth Highlands Park, and Miller Park, Reservation Application may be
submitted no earlier than (all Groups):
Use Date: Submit Application.
March 1-May 31 After February 15
August 15-December 31 After July 15
For ball fields at Arroyo Vista Community Park and Poindexter Park, Reservation
Application may be submitted no earlier than (all Groups):
Use Date Submit Application
February 1-June 30 After January 15
August 1-November 30 After July 15
Reservation Applications for Rentals that require insurance as determined by the
Director, or-have attendance of 200 or more people, or are for an indoor Facility,
must be submitted at least tw�Qoen-ty4ivethirty (2530) business calendar days in
Resolution No. 20162019-
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advance of the Rental date. Reservation Applications for all other Rentals must
be submitted at least ten five (1-05) business days in advance of the Rental date.
The Director may approve an exception to the ten (10) business day requirement
based on type of rental and method of payment, as may be permitted by
Moorpark City Council Resolution Establishing Park Rental Fees, Deposits, and
Additional Charges.
Section 4.4 Rental Fees, Deposits, and Additional Charges
Rental fees will be charged in accordance with the Moorpark City Council
Resolution Establishing Park Rental Fees, Deposits, and Additional Charges.
Fees must be paid according to the Payment Schedule in the adopted
Resolution. Failure to pay Rental fees by the required date may result in the loss
of any deposit. The Rental Permit is-net issued until all required fees are paid in
full and cancellation of the Rental.
Additional charges may be levied beyond the basic Rental fees if, in the opinion
of the Director, a higher level of security deposit is needed; additional staff is/are
needed to set up, clean up, or supervise activities; police services are necessary
based on the nature of the Rental activity; or if the Rental request contains
unusual activities or accommodation requests. Such determination shall be made
by the Director.
Section 4.5 Approval of Application and Issuance of a Park Rental PermitRental
Permit
Park-Rental-PermitRental Permits may be issued under the following conditions:
• The requested park facilityFacility, date, and time are available for
Rentals;
• The Rental will not interfere with City business or programs;
• A completed and signed Reservation Application has been submitted by
the Renter;
• All applicable fees have been paid; and
• All conditions of the Rental have been met.
Standard conditions of approval for all Park Rental PermitRental Permits are as
follows:
• Renter, or if Renter is an organization or business, Renter's duly
authorized representative(s) shall be present at all times during the
Rental.
• Renter shall sign a hold harmless and indemnification agreement, as
approved by the Director, and as incorporated into the Rental
PermitRental Permit.
I Resolution No. 20162019-
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• -Rentals requiring insurance include, but are not limited to, athletic games
and tournaments, Rentals with 200 or more people in attendance, Rentals
with vendors or food sales, Rentals with attractions, Rentals of indoor
facilities, Rentals with alcoholic beverages, and other higher risk rentals as
determined by the Director based on a recommendation from the City's
insurance provider. If determined by the Director that insurance is required
as a condition of the Rental, the Renter must provide general liability
insurance coverage of not less than $1,000,000, with the City of Moorpark
named as additionally insured. Insurance documentation including
certificate of liability insurance and endorsement naming the City of
Moorpark as additional insured, and in a format acceptable to the City,
must be provided to the City at least fifteen (15) business days prior to
Rental date. Depending on the nature of the Rental, additional types and
amounts of insurance may be required.
• Renter shall abide by all rules and regulations relating to use of City park
facilities, including but not limited to Moorpark Municipal Code Chapter
12.16, Parks and Open Space
• Renter shall comply with all requirements as set forth in the Moorpark City
Council Resolution Adopting Rules and Regulations Governing City
Facility Park Rentals.
• For park Rentals, Renter shall abide by all rules and regulations relating to
use of City park facilities, including but not limited to Moorpark Municipal
Code Chapter 12.16, Parks and Open Space.
The Director shall have the authority to establish additional special conditions of
approval for any park pon+al PermitRental Permit.
Park Rental PermitRental Permits are immediately revocable by Director if false
statements or omissions are made on the Reservation Application, or if the
Renter, Renter's guest(s), attendee(s), employee(s), vendor(s), contractor(s), or
subcontractor(s) willfully violate any rule or regulation established by the City or
fail to meet any condition of the Park Rental PermitRental Permit. All fees paid by
Renter shall be retained by the City in the event the Rental is terminated under
these circumstances. Future Rental use of City park facilitiesFacilities may be
denied.
Section 4.6 Rental Cancellations and Park Rental Fee Refunds
Rental fee refunds for park Rental cancellations by the Renter are subject to the
fees described below and the fee amounts as specified in the City Council's
Resolution Establishing Park Rental Fees, Deposits, and Additional Charges.
Refunds will not be issued for permits with rental fees ofamounts less than $25-eor
loss. The permit application fee is non-refundable, except for cancellations due to
I Resolution No. 20162019-
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inclement weather or conditions which make the facility unusable, and described
below.
Park Facilities, excluding Rentals with 2,000 or more in attendance (large events)
and tournaments:
a. For cancellations received thirty (30) calendar days or more in advance of
the Rental date, the City will refund all fees paid less a processing fee
established by City Council resolution. Renter may also elect to
reschedule the canceled Rental, or receive a full credit (less any
nonrefundable fees), which may be applied to a future Rental date. Said
credit must be used within one (1) year of the cancellation.
b. For cancellations received between twenty-nine (29) and five (5) calendar
days prior to the Rental date, the City will refund all fees paid less any
costs incurred by the City, a processing fee, and a cancellation fee
established by City Council resolution. Renter may also elect to
reschedule the canceled Rental, or receive a full credit (less any
nonrefundable fees), which may be applied to a future Rental date. Said
credit must be used within one (1) year of the cancellation.
b:c.
_For cancellations received less than five (5) calendar days prior to the
Rental date, the City will refund the security deposit, only, less any costs
incurred by the City. If a security deposit was not paid, no fees will be
refunded. Rescheduling of the canceled rental may only be considered
with extenuating circumstances approved at the discretion of the
Director.Renter will not have the option to reschedule the canceled Rental.
d. _For cancellations due to inclement weather (temperatures below 45°f or
above 95°f, active precipitation, winds in excess of thirty (30) miles-per-
hour, or heavy fog), a National Weather Service forecast twenty-four hours
prior to the rental date of 50% or greater chance of inclement weather in
Moorpark during the rental hours, or conditions which make the park
facility unusable (as determined by the Director), Renter is entitled to a full
refund. Renter may also elect to reschedule the canceled Rental.
Indoor Facilities, tournaments, and large events.
a. For cancellations received sixty (60) calendar days or more in advance of
the Rental date, the City will refund all fees paid less a processing fee.
Renter may also elect to reschedule the canceled Rental, or receive a full
credit (less any nonrefundable fees), which may be applied to a future
Rental date
b. For cancellations received between fifty-nine (59) and fifteen (15) calendar
days prior to the Rental date, the City will refund all fees paid less any
costs incurred by the City, plus a cancellation fee and a processing fee.
Renter may also elect to reschedule the canceled Rental, or receive a full
credit (less any nonrefundable fees), which may be applied to a future
Resolution No. 20162019-
Page 10
Rental date.
c. For cancellations received less than fifteen (15) days prior to the Rental
date, the City will refund the security deposit only, less any costs incurred
by the City plus a processing fee
d For cancellations of outdoor Facilities due to inclement weather as
described above, or conditions which make the Facility unusable (as
determined by the Director), Renter is entitled to a full refund. Renter may
also elect to reschedule the canceled Rental.
Section 4.7 Refundable Security Deposits
Security Deposits may be required for certain Rentals, in the amounts specified
in the Moorpark City Council's Resolution Establishing Park Rental Fees,
Deposits, and Additional Charges. The Director may determine that all or a
portion of the deposit will be retained for excessive clean up or any damage to
the facility or property, additional staff costs not included in the fees paid, or if the
Renter fails to meet any condition of the Rental as provided for in this Resolution.
Should damage, cleanup or other expenses exceed the amount of the deposit,
the Renter shall be billed for the difference. The Renter's security deposit
requirements, including any cleaning responsibilities shall be listed on the
Reservation Application as a special condition of approval.
Section 4.8 Rental Fee Exception _ -_- _ __ _ _ • For Moorpark
Unified School District
- .- „ . .
.. r . ' e. •• '.. A -- . . -.. .5 .. 'z ' ... .. .-
amended from time to time.
The Moorpark Unified School District (District) may request a waiver of park
rental fees for one-day events involving three or less hours, such as year-end
school parties. The Principal of the school hosting the event must complete and
sign the Reservation Application form and submit a written request for a waiver of
fees. Standard conditions of approval shall be as follows:
• A supervision ratio of no less than one (1) adult to thirty (30) students is
required at all times during the event.
• District will be responsible for cleaning the park facility used at the
conclusion of the event, returning the park facility to the condition that
existed prior to the start of the event. All trash generated by District use
must be bagged.
• District will be charged the permit application fee and for City direct costs
associated with the event, which may include but are not limited to: lights
and electricity, staff costs (if incurred), excessive trash removal, of-repair
to damaged facilities, and vendor/attraction fees if applicable.
Resolution No. 20162019-
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The Director shall have the authority to add special conditions of approval as
determined necessary to protect the City's property or other park users.
SECTION 5. TERMS OF USE. The general terms of Rental use for City park
fFacilities shall read as follows:
Section 5.1 Park Rental Hours
Any exception to the Rental hours described below must be approved in writing
by the City Manager or his/her designee.
Park Facilities
Picnic pavilions must be rented for a minimum of two hours. All other park
Rentals must be for a minimum of one hour. Rental time above the minimum
required will be rounded to the nearest half hour. Non-lighted park facilities are
available for Rental between the hours of 6:00 a.m. to sunset at Arroyo Vista
Community Park and 8:00 a m. to sunset at all other parks. Lighted park facilities
are available for Rental from 6:00 a.m. to 10:00 p.m. at Arroyo Vista Community
Park and from 8:00 a.m. to 10:00 p m. at all other parks.
Picnic pavilions must be rented for a minimum of two hours. All other park
Facilities must be for a minimum of one hour. Rental time above the minimum
required will be rounded to the nearest half-hour For field lights, the minimum
rental time is thirty minutes and time thereafter may be rounded to the quarter
hour. Any exception from these Rental hours must be approved in writing by the
Il _a .- ... .• e- e.•e a ee • e -.a
Indoor Facilities:
Indoor facilities are available for Rental from 7.00 a.m 10:00 p.m. There is a two-
hour minimum Rental time. Rental time above the minimum required will be
rounded to the nearest half-hour. When renting a kitchen in conjunction with a
room Rental, the hours of both rooms must coincide. Indoor facilities are not
available for Rental on City holidays including but not limited to New Year's Day,
Memorial Day, July 3rtl, Independence Day, Labor Day, Thanksgiving Day, and
Christmas Day.
Section 5.2 Vendors
Any Renter wishing to include a vendor(s) selling or distributing merchandise,
food, informational materials, or any other item to the public at their Rental
activity must include the request on the Rental Application and secure and
Resolution No. 20162019-
Page 12
submit a completed Vendor Information Form from the vendor. Food vendors,
including food trucks, must comply with all applicable state, county, and local
health code requirements. Unless exempted by City ordinance, vendors must
have a valid Moorpark business registration permit. Vendors must possess a
valid Seller's Permit issued by the State Board of Equalization, and must report
to the State Board of Equalization all sales occurring within the City of Moorpark.
Vendors must be approved on the Park Rental PermitRental Permit. before
entering park property. An additional fee will be charged for vendors pursuant to
the City Council's Resolution Establishing Park Rental Fees, Deposits, and
Additional Charges. Use of an unauthorized vendor will may result in the
cancellation of the Rental, and any Rental fees paid, including security deposits,
w411-may be retained by the City. The Director has authority to deny, approve, or
conditionally approve a vendor request.
Section 5 3 Youth and Adult Tournaments
- • ••- - -- - ` -- - - - •e -- -- • - --
to no more than three consecutive days, the tournament will benefit the
•• - - e•-•• •- - - -- - '_ '- _ •-••••• -
any potential inconvenience to the surrounding residents.
Section 5.43 Use of Special Attractions, Performers and Equipment
A Park Rental PermitRental Permit is required for the use of special attractions,
performers, and to bring certain equipment onto park a City p epertyFacility. The
use of unauthorized attractions, performers, or equipment in aat a City park
Facility will result in the immediate revocation of the Dark Rena' per-;�itRental
Permit. In such cases, all fees paid by Renter will be retained by the City and the
Renter will be assessed for any costs incurred to terminate the Rental activity
including but not limited to City staff and police personnel. Renters in violation of
this section may be cited for violation of the Moorpark Municipal Code in addition
to being required to pay for damage to landscaping, sprinklers, turf, or other park
facilities as applicable. The City reserves the right to deny the use of any
attraction, performer, or equipment on-at a City Facilityparkproperty.
The Director shall have the authority to add special conditions of approval as
determined necessary to protect the City's property or other park-Facility users.
The use rules and standard conditions of approval for attractions, performers,
and equipment in City parks shall include the following:
Resolution No. 20162019-
Page 13
ATTRACTIONS: Inflatable attractions (including bounce tents, obstacle courses,
and slides) and other attractions (including laser tag and non-mechanical rides)
may be permitted in specified parks subject to standard conditions of approval as
follows:
• Attractions may only be used in conjunction with the Rental of a picnic
pavilion and must be set-up within 50 (fifty) feet of said pavilionthe rented
Facility.
• Attractions cannot exceed 20 feet by 20 feet in size. The City
ManagerDirector may approve larger attractions when the Renter is a City
of Moorpark non-profit organization or governmental agency and the use
is deemed a community benefit.
• Bounce tents must be enclosed.
• Attractions must be in good condition and properly anchored.
• Inflatable Aattractions may only be supplied by a City authorized vendor (a
vendor who has signed an agreement with the City indemnifying and
holding the City harmless, has provided required insurance naming the
City as additionally insured, and has a security deposit on file at all times
with the City, in the amount specified in the Resolution Establishing Park
Rental Fees, Deposits, and Additional Charges).
• Renters requesting the use of an attraction must identify the specifications
of the attraction (dimensions and design) and the name of the authorized
vendor on the Rental Application.
• Attractions must be self-contained (attractions requiring electricity must be
powered by a generator).
• Attractions must be transported over turf by a handcart. Vehicles cannot
be used to transport or set up attractions on park turf or beyond the
designated parking lots.
• Attractions are allowed only at Arroyo Vista Community Park, Campus
Park, Campus Canyon Park, College View Park, Glenwood Park,
Mammoth Highlands Park, Miller Park, Mountain Meadows Park, Peach
Hill Park, Poindexter Park, and Tierra Rejada Park.
GAME OR FOOD TRUCKS (Trucks): -Trucks may be permitted in specified
parks subject to standard conditions of approval as follows:
• Trucks may only be used in conjunction with the Rental of a picnic
pavilion, or other park facility as approved by Directoran approved Rental.
• Trucks are allowed only at Arroyo Vista Community Park, College View
Park, Mammoth Highlands Park, Mountain Meadows Park, Peach Hill
Park, Poindexter Park, and Tierra Rejada Park.
• If the Truck will be parked on the street, the Truck must be legally parked
and comply with all posted parking restrictions. Trucks cannot park in "No
I Resolution No. 20162019-
Page 14
Stopping" or "No Parking" zones, loading zones, or along red curbs. The
Truck cannot block traffic or pose a safety hazard.
• If the Truck will be parked in the park parking lot, the truck cannot park
across or over the parallel lines of a designated space or park across the
parallel lines into the aisle so as to cause a safety hazard. City shall
determine and designate space(s) in which Trucks may park. Oversize
vehicles (vehicles which exceed nineteen (19) feet in length, seven (7)
feet in width, or eight (8) feet in height) are not permitted in park parking
lots.
• Trucks are not allowed on park turf without the written authorization of the
Director.
• Trucks must be self-contained.
• The Truck company must have a valid Moorpark business registration.
• The Truck company must provide proof of business auto coverage of no
less than State statutory limits per accident and general liability insurance
of not less than $1,000,000 per occurrence.
• Food trucks must possess a valid Ventura County Mobile Food Facility
permit.
• The Truck must be listed on the rental permitReservation Application,
including the name of the Truck company, truck dimensions, and the
location where the truck will be parked.
PERFORMERS: —Paid or contracted performers, including but not limited to
clowns, magicians, balloon artists, face painters, musicians, and disc jockeys,
must be listed on the Reservation Application and approved by the City on the
Park Rental PermitRental Permit. Performers must have a valid City of Moorpark
business registration Renter may be required to purchase liability insurance or
provide proof of liability insurance of not less than $1,000,000. Performers with
live animals are prohibited, except as approved by Director for a City sponsored
or co sponsored eventGroup 1 or Group 2 non-profit organization Rental.
EQUIPMENT: A Park Rental PermitRental Permit is required to set up or bring
certain equipment ononto part` ptea City Facility. Equipment including but
not limited to sound amplification equipment, canopies covering an area greater
than one hundred (100) square feet, mats covering an area of one hundred (100)
square feet or greater, pitching machines, soccer or other goals greater than four
(4) feet in width or three (3) feet in height, volleyball or badminton nets, taco or
other food carts, and barbecues with cylinders 20 lbs. or larger must be listed on
the Reservation Application and approved by the City on the Park Rental
PermitRental Permit. Insurance may be required for use of certain equipment, as
determined necessary by the Director. The requirement to obtain a permit for
equipment may be waived for participants at a City-sponsored event with the
written authorization of the City Manager. Play equipment such as balls, bats,
Frisbees, kites, and tennis rackets and picnic equipment such as lawn chairs,
I Resolution No. 20162019-
Page 15
blankets, picnic baskets, or barbecues with cylinders less than 20 lbs. do not
require a Rental Ppermit.
Section 5.54 Decorations
The standard decorations condition of approval for all Park Rental permitRental
Permits is as follows:
All decorations must be approved by the City and must comply with Section 13-
143 of the Health and Safety Code of the State of California as to flame proofing
of all decorations and materials. -- _ • - _ e e - _- - 2-- .
method of installation. Decorations must be installed so as to not damage or
deface City property The use of nails, tacks, staples, or duct tape are not
permitted. Any adhesive used may not leave any damage or residue.
Decorations and/or any type of wire or cord may not be hung or draped on any
light fixture. Time for decorating must be included in the Rental time.
Section 5.65 Clean Up
The standard clean-up condition of approval for all Park Rental PermitRental
Permits is as follows:
It is the responsibility of the Renter to clean up decorations, and debris, and their
personal supplies and equipment from their Rental. This includes but is not
limited to completely removing all streamers, balloons, and other decorative
items, and the supplies used to attach decorative items such as tape and string.
All items and debris must be placed in a trash receptacle, or if the trash
receptacle is full, in a sealed trash bag directly adjacent to a trash receptacle.
In the event that debris or the Renter's items-is are left after the Rental, a fee to
remove said debris or items will be deducted from the security deposit at a rate of
no less than the City's direct cost as identified in the applicable fee schedule—.
The Director shall make the final decision whether the security deposit will be
returned. In the event the clean up expenses resulting from Renter's activity
exceeds the security deposit, or if no security deposit was paid by Renter, the
City reserves the right to bill Renter for expenses. Renter shall reimburse the City
the amount due within fifteen (15) calendar days of receipt of invoice.
For Rental use of indoor Facilities, City staff will be responsible for setting up and
putting away City property such as tables and chairs. Tables and chairs will be
set up according to the quantity rented and included on the Rental Permit and
arranged according to the set up diagram provided by the Renter. City staff will
also be responsible for sweeping and mopping or vacuuming floors. If tables,
chairs, floors, counters, or other surfaces are left in such a condition by the
I Resolution No. 20162019-
Page 16
Renter that clean up exceeds one (1) hour, additional staff time will be deducted
from the security deposit at a rate identified in the applicable fee schedule.
Section 5.76 Responsibility for Damages to the Facility and Equipment
The standard damages condition of approval for all Park Rental PermitRental
Permits is as follows:
prohibited. All equipment must be used only for the purpose for which it was
intended. —If the Facility or any portion thereof, or any City equipment is
damaged, marred or defaced by the act, default or negligence of the Renter,
his/her employee or employees, patrons, guests, or any person admitted to the
Rental by the Renter, the Renter will pay to the City from the security deposit
such sums as the Director shall determine to be necessary to restore the fFacility
or equipment to its condition prior to such damage. -In the event the damage
resulting from Renter's activity exceeds the security deposit, or if no security
deposit was paid by Renter, the City reserves the right to bill Renter for
expenses. Renter shall reimburse the City the amount due within fifteen (15)
calendar days of receipt of invoice.
Section 5.7 Attendance and Facility Capacity
a. Renter agrees to ensure that the number of attendees does not exceed
the number declared on the Reservation Application and does not exceed
the stated Facility capacity. Noncompliance with this obligation can subiect
the Rental to cancellation.
b. The maximum attendance for Arroyo Vista Community Park Rentals is
5,000 total attendance. Additionally, at least 50% of the park must remain
open to public use.
Any exception to the above stated maximums must be approved in writing by the
City Manager.
Section 5.8 Compliance with Laws
Renter agrees to obey all City policies, rules and ordinances, and State and
Federal laws, including, but not limited to Health and Safety Codes.
Section 5.9 Tips and Gratuities
It is against City policy for any City employee to receive any form of cash, gift, tip
or gratuity. If a Renter wishes to express their gratitude, a letter to the
employee's supervisor is appropriate.
Resolution No. 20162019-
Page 17
Section 5.10 Facility Access and Storage
The City of Moorpark reserves the right of full access to all Facilities at any time.
The City will be responsible for opening and closing rented Facilities. Keys to the
Facility will not be issued to a Renter under any circumstances For indoor
rentals, City staff will be available during Rentals to accommodate any access
needs by the Renter.
Access to storage space is not available unless arranged in advance and
included on the Rental Permit. Unless storage space is included on the approved
Rental Permit, Renter shall have access to the rented Facility only during the
Rental times, and Renter's property may not be brought onto or stored at the
Facility before or after the Rental times. The City assumes no liability for Renter's
property.
Section 5.11 Prohibited Items and Activities
The following are prohibited at all City Facilities.
• Smoking of any kind, including vaping.
• Open flame devices, except canned jellied fuel (such as Sterno) when
used in conjunction with a chafing dish.
• Fog machines.
• Gambling, as defined by any Federal, State, or local law, except as may
be permitted within the law for a non-profit organization fund raiser.
• rowing-e€-laBird seed, rice, confetti, or glitter.
Section 5.12 Rental Restrictions
a Arroyo Vista Recreation Center Gymnasium. Rental use of the gymnasium
is restricted to athletic activities appropriate for a gymnasium. Only soft
soled non marking shoes may be worn in the gymnasium. Tables, chairs,
or other equipment that may damage the wood flooring may not be set up
on the wood flooring. No food or beverages, other than water, are allowed
in the gymnasium.
b. Arroyo Vista Recreation Center, Magnolia Conference Room. The
Magnolia Conference Room may only be rented Monday through Friday
between the hours of 3.00 to 10.00 p.m. Outside of these hours, the room
may be rented if an additional staff fee is paid.
c. Arroyo Vista Community Park, Recreational Trail (Trail): The Trail may
only be rented by Group 1 and Group 2 governmental agencies and
nonprofit organizations. Each entity is limited to no more than one (1)
rental per calendar year, except Moorpark Unified School District, which is
I Resolution No. 20162019-
Page 18
limited to no more than three (3) rentals per calendar year. During Rental
use of the Trail, the Trail will remain open to the general public
d. Poindexter Park Skatepark At such a time as the Moorpark Municipal
Code is amended to allow rental use of the Skatepark, the following
restrictions shall apply:
• Filming: Filming is restricted to the hours between 8 00 a.m. and
3:00 p.m. when school is in session. The Rental Permit will be for
exclusive use of the facility and the facility will be closed to the
general public.
• Camps, Classes, and Lessons: Camps, classes, and lessons are
restricted to Saturdays and Sundays between 8:00 a.m. and 10:00
a.m. year-round, and Monday through Friday from 8:00 a.m to
12.00 p.m. when school is not in session. The maximum total
attendance allowed is fifteen (15). Only one (1) Rental is permitted
per day. The Rental Permit will not include exclusive use, and the
Skatepark will remain open to the general public.
• Events: Events are limited to once per quarter (defined as Winter:
December/January/February, Spring: March/April/May, Summer:
June/July/August, and Fall. September/October/November), and
each Renter is limited to one (1) Rental per year. The event must
be open to the general public, but may include an entrance or
participation fee. The Rental Permit will be for exclusive use of the
facility and the facility will be closed to the general public.
Section 5.613 Park Rules and Regulations
The standard Park Rules compliance condition of approval for all Park Rental
PermitRental Permits is as follows:
The Renter, his/her employee or employees, patrons, guests or any person
admitted to the Rental by the Renter, is responsible to comply with the Moorpark
Municipal Code, the conditions set forth in this Resolution, and all conditions
specific to the Rental Permit. governing use of parks. Park Rental PermitRental
Permits are immediately revocable if any individual or group violates any rule or
regulation established by the City. If a Park Rental PermitRental Permit is
revoked for a violation, all fees collected for the subject Rental will be retained by
the City and the Renter will be billed for any costs incurred to terminate the
Rental activity including but not limited to City staff and police personnel. Renter
shall reimburse the City the amount due within fifteen (15) calendar days of
receipt of invoice.
Section 5.g14 Wet Field and Trails Policy
Resolution No. 20162019-
Page 19
When park fields or trails are sufficiently wet such that their use may lead to turf
damage or bodily injury, they will be closed to all Rental and public use at the
Director's or his/her designee's sole discretion. All park patrons shall abide by the
terms of the Wet Field and Trails Policy to preserve the quality and life of the
fields and trails and promote a safe playing environment. The Wet Field and
Trails Policy applies to conditions due to precipitation, over-watering, and/or
irrigation system problems.
A special condition of approval will be added to all Park Rental PermitRental
Permits that include use of one or more fields or trails to require acknowledgment
of the City's right to close fields and trails under the following conditions:
• Rain (with the exception of light drizzle if the ground is relatively hard and
dry prior to the start of the drizzle.)
• Standing water/ponding or mud is present.
• Water gathers around the sole of a shoe.
• Footprints leave an impression in the turf or on the trail.
Renters may check the status of fields and trails . by visiting
http://moorparkca.gov/210/Current-Field-Conditions. The webpage will be
updated before by 9:00 a.m. and before-3:00 p.m. each day. In the event a
Rental is cancelled in advance of Rental time period due to wet field conditions, a
full refund of all fees paid shall be issued.
Section 5.195 Rental Use of Athletic Fields
For this section, "athletic field" is defined as a soccer field, football field, softball
field, baseball field, and any other field used for the purposes of group sports
activities. This section does not apply to rental use by a youth sports organization
when the rental use falls within the scope of the organization's facility use
agreement.
-Unless approved in writing by the City ManagerDirector or his/her designee,
Rental use of athletic fields shall be limited to the following:
a. Athletic fields at Arroyo Vista Community Park:
Rental use of athletic fields shall be managed on a rotating schedule to be
established in writing by the •: -_ .e• Director or his/her
designee no less than quarterly each year. The intent of the rotating rental
use schedule is to permit appropriate maintenance of the fields. Rental use is
prohibited while a field is closed for maintenance.
• Tournaments shall be restricted to the months of January through April
Resolution No. 20162019-
Page 20
b. Athletic fields at all other parks:
Rental use is allowed only at the following parks: Campus Canyon Park;
Mammoth Highlands Park; Miller Park; Mountain Meadows Park; Peach Hill
Park; and Poindexter Park.
Rental use is limited to Renters with a total attendance
of 49 or less or Group 2 and Group 3 Renters with a total attendance of 100
or less when the rental of an athletic field is in conjunction with a picnic
pavilion or other park facility and the use is not associated with an
organization or business.
c. Tournaments:
Youth and adult sports tournaments are limited to Arroyo Vista Community
Park. Exceptions may be made by the Director when the use is limited to no
more than three consecutive days, the tournament will benefit the community
and it is determined that the Rental activity will not adversely impact
surrounding residents. Additional Rental restrictions may be applied by the
Director as special conditions of approval for the Rental Permit to minimize
any potential inconvenience to the surrounding residents
SECTION 6 ALCOHOLIC BEVERAGES. The City policy regarding alcoholic
beverages in conjunction with a Rental is as follows.
Section 6.1 Rental Permit Required
The possession, consumption, or sale of alcoholic beverages is prohibited at all
City Facilities except as authorized by a Rental Permit. Rental Permits including
alcoholic beverages may be issued only for the following Rental Groups and
Facilities. Any exception must be authorized in writing by the City Manager.
a. Indoor Facilities: All rental Groups
b. Arroyo Vista Community Park. Group 1 and Group 2 non-profit
organizations only.
Section 6.2 General Conditions for Possession and Consumption of Alcoholic
Beverages at Rentals
Possession and/or consumption of alcohol is subject to the following conditions:
a. The Renter must request permission to serve alcoholic beverages on the
Reservation Application. Permission to serve alcoholic beverages must be
approved in advance and included on the approved Rental Permit. Review
and concurrence of the Moorpark Police Department may be required for
Resolution No. 20162019-
Page 21
certain events at the discretion of the Director. Such review may impose
additional conditions on the rental permit.
b. The possession or consumption of alcoholic beverages may occur during
the approved Rental hours only, and may not disrupt or conflict with City
business or programs.
c. The service of alcoholic beverages is limited to no more than four (4)
hours and must conclude at least one (1) hour prior to the Rental end
time.
d Consumption, and/or possession of alcoholic beverages is allowed only at
the rented Facility or Facilities. Consumption of alcoholic beverages is
prohibited in parking lots, or anywhere outside the rented Facility unless
approved under the rental permit by the Director - •:- - • - - - - .
To ensure compliance, the Rental Permit may include conditions such as
requiring the installation of temporary fencing, placement of signs, and
perimeter security.
e. Alcoholic beverages may not be served to anyone under 21 years of age.
Renter is responsible for providing adequate safeguards to prohibit the
consumption of alcohol by anyone under 21 years of age and the
excessive consumption of alcohol by adults.
f. Depending on the nature of the Rental, additional staff, security guards,
and/or law enforcement personnel may be required. The Renter shall pay
for all costs related to providing these services, as described in the
applicable fee schedules. Staffing conditions and fees shall be included on
the Rental Permit.
g. In addition to other insurances that may be required, individual Renters
must purchase liquor liability insurance coverage through the City's
provider for their Rental with limits not less than one million dollars
($1,000,000). Higher limits may be required based on the nature of the
Rental. Businesses and organizations may provide their own insurance
coverage. The City of Moorpark must be named as additional insured.
Insurance documentation including certificate of liability insurance and
endorsement naming City of Moorpark as additional insured and written in
a format acceptableed to the City, must be provided to the City no less
than ten (10) calendar days prior to the Rental date. Failure to do so will
result in cancellation of the Rental and forfeiture of Rental fees paid.
h. Additional conditions may be added to the Rental Permit based on the
nature of the Rental.
Section 6.3 Sale of Alcoholic Beverages at Rentals
a. All conditions described in Section 6 2 apply to Rentals that include the
sale of alcoholic beverages.
b. A California Department of Alcoholic Beverage Control permit shall be
I Resolution No. 20162019-
Page 22
required when alcoholic beverages are sold or an admission fee is
required to attend the Rental Said permit shall be secured by the Renter,
and a copy provided to the City no less than ten (10) calendar days prior
to the scheduled Rental date. Failure to do so will result in cancellation of
Rental and forfeiture of Rental fees paid.
c. A Ventura County Environmental Health Division Temporary Food Facility
permit is required if alcoholic beverages are sold at an event which is
open to the public.
SECTION 7. Complaints and Right of Appeal.
Section 541-7.1 Complaints
Complaints and comments should be sent to the Director:
City of Moorpark
City ManagerParks and RecreationRCS Director
799 Moorpark Avenue
Moorpark, CA 93021
Section 5427_2 Right of Appeal
A Renter has the right to appeal the decision by City staff to revoke or deny a
permitRental Permit, levy additional charges, and/or deduct a portion of a
deposit. An appeal must be filed in writing to the City of Moorpark, 799 Moorpark
Avenue, Moorpark, CA 93021 within five (5) business days of receiving your
notification. The City Manager or his/her designee will affirm or deny the appeal
in writing within ten (10) business days. Any further appeal must be made in
writing to the City Council pursuant to Section 2.04.080 of the Moorpark
Municipal Code.
Section 7.3 Suspension of the Rules
For good cause, rules contained herein may be temporarily suspended and/or
modified by the Director as deemed necessary.
SECTION 68. This Resolution shall become effective on August 19,October 4,
20462019.
SECTION 79. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 6th-4th day of July,September 20162019.
Resolution No. 20162019-
Page 23
Janice S. Parvin, Mayor
ATTEST:
Ky Spangler, City Clerk
ATTACHMENT B
RESOLUTION NO. 2015 34182019-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, ADOPTING REVISED
PARK FACILITY RENTAL FEES, DEPOSITS, AND
ADDITIONAL CHARGES
WHEREAS, the City previously adopted Resolutions No. 20112015 30573417
and 2015-3418, which —established park facility use and reservationrental fees and
related rules and indoor facility rental fees and related rules; and
WHEREAS, at its meeting of July 1, 2015September 4, 2019 the City Council
reviewed and concurred with the amendments to the Park Rental Fees, Deposits, and
Additional Charges; and
WHEREAS, Resolutions No. 2011 30572015-3417 and 2015-3418 shall be
rescinded and replaced with the Resolution herein.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. City Council Resolutions No. 2015-3417 and 2015-3418 2011
3057 areis hereby rescinded upon the effective date of this Resolution.
SECTION 2. Fees, Deposits and Additional Charges: Fees, deposits, and
I other charges for the rental use of City parkFacilities shall be as follows:
Section 2.1 Purpose
The purpose and intent of the City Council in adopting the Schedule of Park
Rental Fees, Deposits, and Additional Charges shall be to provide directory
guidelines for staff and the public relating to the fees, deposits, and additional
charges required to rent City park—facilities, structures, and amenities. The City
- '-- -- e- - "e "e: -- -- -- - . Fees
shall be charged based on Group Classifications, as defined in the Rules and
Regulations Governing City Park Facility Rentals Resolution, as may be
amended from time to time. The City shall reserve the right to make adjustments
or impose additional fees on a case-by-case basis as a determination of the
approval of a Park Rental Permit pursuant to Moorpark Municipal Code Section
12.16.140 and the current City Council Resolution Adopting Rules and
Regulations Governing City Park Facility Rentals. -- : -,
Director shall mean the City Manager or his/her designee. As used in this
resolution, "Direct Costs" shall be defined as measurable or quantifiable costs to
the City resulting directly from the rental use, including but not limited to staff
time, police costs, traffic control, etc..
I Resolution No. 2015 34182019-
Page 2
Section 2.2 Hourly Park Rental Fees
Park rental fees shall be charged on an hourly basis based on the Groups and
Direct Costs defined in the City Council's Resolution Adopting Rules and
Regulations Governing City Park Facility Rentals. Fees may be rounded to the
nearest half hour Rental fees for City park facilities, structures and
amenitiesFacilities shall be as follows:
Park Rental Description Group 1 Group 2 Group 3 Group 4
Ballfield (softball or baseball) Direct Costs $4520 $2025 $30
Athletic Field (soccer or football) Direct Costs $1520 $2025 $30
Open Grass Area Direct Costs $10 $15 $20
Field lights Direct $.2435 $3340 $38/15
COstc$28
Electricity (other than field lights) Direct Costs $5 $8 $12
Basketball Court(outdoor) Direct Costs $8 $12 $20
Tennis Court Direct Costs $8 $12 $2015
Pickle Ball Court (each) Direct Costs $4 $8 $12
Multi-purpose court (AVCP*) Direct Costs $15 $20 $25
Horseshoe pit Direct Costs $8 $12 $20
Bocce ball court Direct Costs $8 $12 $20
Picnic table Direct Costs $5 $8 $12
Gazebo (Poindexter Park) Direct Costs $8 $12 $20
Small Pavilion (Campus,
Campus Canyon, Glenwood, Direct Costs $4520 $2025 $3040
Mountain Meadows, Tierra
Rejada. Maximum 75 people )
Medium Pavilion (College View,
Mammoth Highlands, Miller, Direct Costs $2025 $2535 $4550
Peach Hill. Maximum 100
people.)
Large Pavilion (AVCP west,
Poindexter. Maximum 175 Direct Costs $3835 $45 $5570
people.) _
Peppertree Pavilion (AVCP) Direct Costs $7580 $100 $450160
Peppertree Pavilion (half) Direct Costs $40 $55 $80
AVCP Recreational Trail Direct Costs $25 N/A N/A
Skatepark: Direct Costs $25 $50 $75
Classes/Camps/Lessons
Skatepark: Filming or Events Direct Costs $100 $200 $400
Parking Lot(per space) Direct Costs $255 $3010 $3515
Snack Bar(AVCP) Direct Costs $15 $25 $50
Batting Cages (Poindexter Park) Direct Costs $8 $12 $20
*AVCP=Arroyo Vista Community Park
.- O. - a a. ' . '. -. . ___ .- ■'_- - • .
Resolution No. 2015 34182019-
Page 3
in accordance with the Non Profit Organization Annual Facility Reservation
time to time.
Section 223 Indoor Facility Use Fees
Fees are calculated on an hourly basis unless otherwise noted. Fees for Group
2, 3, and 4 include one (1) staff person for the duration of the rental.
A. AVRC Sycamore Room. Seating capacity: Up to158 seated with
tables and chairs, up to 340 seated theater style.
Community Center Apricot Room. Seating capacity: Up to 150 seated
with tables and chairs, up to 205 seated theater style.
Number
of-People
Group 1 Group 2 Group 3 Group 4
City's Cost
199 Direct $5560 $6570 $7580
Costs
100 340 City's Cost $65 $7-5 $65
B. AVRC Jacaranda and Cypress Rooms. Seating capacity: Up to 98
seated with tables and chairs, up to 210 seated theater style.
Community Center Citrus Room. Seating capacity: Up to 80 seated
with tables and chairs, up to 100 seated theater style.
Number
of People
Group 1 Group 2 Group 3 Group 4
City's Cost
1 99 Direct $45 $55 $65
Costs
100 210 City's Cost $55 $65 $75
C. AVRC Magnolia Conference Room. Seating capacity up to 25.
Nthilbef
e Group 1 Group 2 Group 3 Group 4
City's Cost Not
1-25 Direct $20 $30 available
Costs $40
D. Kitchen Use Fee -AVRC and Community Center (Calculated hourly
in conjunction with a room rental. (Kitchen may not be rented by
I Resolution No. 2015 34182019-
Page 4
itself.)
Group 1 Group 2 Group 3 Group 4
City's Cost
Direct $20 $30 $40
Costs
E. Gymnasium Use Fee (- - -. - -: • _- • e- -- - - -
persons attending.)
PuSer
Group 1 Group2 Group3 Group4
ofRevple
•
City's Cost
1 99 Direct $5560 $8570 $7-580
Costs
100 500 City's Cost $65 $75 $85
F. Equipment Use Fees (includes set-up and take-down.) All Groups.
Item Fee
Table $5 each
Chair $0.25 each
Stage $25 section
Section 2.34 Flat Rate Fees
Fees shall be charged for administrative and other services and specified
equipment rental at a flat rate. Flat rate Rental fees shall be as follows:
Permit Application Fees Group 1 Group 2 Group 3 Group 4
(Nonrefundable)
Rental Permit Application Fee.
Single Reservation Date Permit No cosh $10 $10 $10
(Non refundable)Single
Date/Single Facility
Rental Permit Application Fee
Multiple Rcscrvation Datc
Permit (Non refundable)Single No cost $0 $2025 $2025 $2025
Date/Multiple Facilities or
Multiple Dates/Single Facility
Multiple Dates/Multiple Facilities $0 $50 $50 $50
Sports Tournaments 500-1,999 $125 $188 $250
total attendance
I Resolution No. 2015 34182019-
Page 5
Sports Tournaments 2,000+ 5,12 $250 $375 $500
total attendance
Events 500 -1,999 total $125 $188 $250
attendance*
Large Events 2,000+ total $250 $375 $500
attendance*
Youth Sports Organization n/a $10 n/a n/a
Seasonal Permit (fee is per field)
*Rental also requires payment of 10% of event gross receipts
Other Flat Rate Fees Group 1 Group 2Group 3 Group 4
Refund Processing Fee (to
process a park Rental No cost $0 $1015 $4915 $4115
cancellation/refund)
Attraction/Performer Permit Fee No cost $0 $10 $10 $10
(Pre-approved company)
Attraction/Performer Permit Fee* $25 $50 $75 $100
(All others)
Field Preparation Fee Direct $4050 $5960 $&075
Soccer Goal Rental*
Direct $2535 $3515 $5860
Dife
Softball/Baseball Base Rental* $10osts $15 $20 $25
Vendor Fee (per vendor) Direct Costs $25 $50 $75
Alcohol Permit Fee $50 $75 $100
* Security deposit also required
Section 2.54 Payment Schedule
For Reservation Applications submitted more than thirty (30) calendar days in
advance of the first rental date requested, and with rental fees exceeding
$200500.00, the Renter may submit partial payment of not less than $1-00200.00,
which will be applied toward the rental fees. Payment of all rental fees is due in
full thirty (30) calendar days prior to the first rental date on the Rental Permit.
For Reservation Applications submitted thirty (30) calendar days or less before
the first rental date requested, full payment must be made at the time the
Reservation Application is submitted.
For all rentals with rental fees totaling $200500.00 or less, full payment must be
made at the time the Reservation Application is submitted.
Fees for Reservation Applications submitted less than ten (10) business days in
advance must be paid by credit card (Visa or MasterCard only), cashier's check,
money order, or cash. Personal checks will be accepted only when the
Reservation Application is submitted ten (10) or more business days in advance.
I Resolution No. 2015 34182019-
Page 6
Reservation dates on a Rental Permit may not span a time period of more than
ninety (90) calendar days, except those Rental Permits issued to youth sports
organizations for use under an agreement with the City.
Security deposits must be paid in full at the time the Reservation Application is
submitted.
Section 2.56 Refundable Security Deposits
The following security deposit amount(s) shall be collected to ensure return of
rented equipment and protection of City property. All or a portion of the deposit
may be retained for the reasons specified in the City Council's Resolution
Adopting Rules and Regulations Governing City Park Rentals.
Security Deposit Description All Groups
Soccer Goals $100
Softball/Baseball Bases $100
Attractions, Performers, Equipment (except City preauthorized) $100
Stage (Indoor use only $100
Snack Bar $500
Park Rentals 51+ particattendance $100
Park Rentals 200+ participantGattendance, Indoor Rentals $300
Park Rentals 500+ attendance, Rentals w/alcohol, AVRC Gym $500
Park Rentals 2000+ attendance $1000
Attraction Company Deposit $500
Section 2.67 Additional Charges
Additional charges over the basic rates are as follows:
A. Staff Fees: Staff fees will be charged when staff is required for additional
set up, breakdown, or cleanup beyond normal time requirements, for
tournaments, for indoor Rentals with 100 or more total attendance and
park Rentals with 200 or more peopletotal attendance, for Rentals with
alcoholic beverages, or for special circumstances as described in the City
Council's Resolution Adopting Rules and Regulations Governing City Park
Facility Rentals. Staff fees shall be charged in accordance with the current
billing rate established in the City Council's Staff Billing Rates Resolution,
as follows:
Part-time staff: Hourly rate equivalent to the current billing rate for the
Recreation LeaderPark and Facility Attendant Ill position.
Full-time staff: Hourly rate equivalent to the current billing rate for the
Maintenance Worker Ill position.
B. Police Service Fees: Fees for Police service may be charged for any
rental requiring Police services, as determined necessary by the Director.
For all Groups, the Police service fee shall be consistent with the City
Resolution No. 2015 34182019-
Page 7
Council's Resolution Establishing Police Service Fees (hourly rate plus a
fifteen percent City general government overhead cost).
C. Contract Security Guards. Fees for private Security Guards may be
charged for any rental requiring Security Guards, as determined
necessary by the Director. The fee for Security Guards shall be the City's
current hourly contract rate + 15%
GD. Insurance Fees: For Rentals which require insurance in accordance with
the City Council's Resolution Adopting Rules and Regulations Governing
City Park Facility Rentals, insurance fees shall be charged to the Renter in
accordance with current rates as established by the City's insurance
provider. Insurance fees may be waived if insurance documentation is
provided, including certificate of liability insurance and endorsement
naming the City of Moorpark as additional insured, in accordance with the
City Council's Resolution Adopting Rules and Regulations Governing City
Park Facility Rentals.
E . Large Event and Large Venue Waste Management: Consistent with
Article V of Chapter 8.36, Solid Waste, of the City's Municipal Code, all
large events and large venues, as defined in Chapter 8.36, are subject to
the requirements of that Chapter, including the requirement for a waste
management plan and a waste management fee as established by
resolution of the City Council.
FE. Other Charges: Additional charges may be levied for rental requests
containing unusual activities or accommodations as determined by the
Director.
Section 2.78 Cancellation Fees
Rental fee refunds for park rental cancellations by the Renter are subject to the
provisions established in the City Council's Resolution Adopting Rules and
Regulations Governing City Park Facility Rentals, which includes description of
deductions for the Processing Fee and Cancellation Fee. The amount of the
Processing Fee is included under Section 2.34, Flat Rate Fees. The amount of
the Cancellation Fee for a late cancellation, as described in the Rules, shall be
as follows:
Description All Groups
Cancellation Fee for a Rental cancellation from 29 to 5 calendar 50% of Rental
days prior to Rental date. Fees
Cancellation Fee for a Rental cancellation less than 5 calendar 100% of Rental
Foe
SECTION 3. This Resolution shall become effective on August 1, 2015October 4,
2019.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
Resolution No. 2015 31182019-
Page 8
I PASSED AND ADOPTED this 1st day of July, 20151Ith day of September, 2019.
Janice S. Parvin, Mayor
ATTEST:
Maureen BensonKy Spangler, City Clerk
ATTACHMENT C
Facility Rental Fee Comparison
Conejo Recreation & Park District (CRPD)
Pleasant Valley Recreation & Park District (PVRPD)
Rancho Simi Recreation & Park District (RSRPD)
It should be noted that group classifications among different agencies vary. For the
purposes of this survey, fees were classified as resident (an individual residing within
agency boundaries), non-resident (an individual residing outside agency boundaries), or
non-profit organization (including both resident and non-resident non-profit
organizations of various types). All fees are rounded to the nearest dollar.
Indoor Room Fee Range (hourly); some include table and chair rental
(similar to Sycamore Moorpark
Room @ AVRC) CRPD PVRPD RSRPD
proposed
Resident $48 - $83 $100 $69 - $77 $60
Non-resident $72 - $125 $125 $86 - $96 $80
Non-profit $36 - $63 $25 - $50 $52 - $58 $0 - $60
organization
Fee Range (hourly)
Gymnasium CRPD PVRPD RSRPD Moorpark
proposed
Resident $56 $48 $155 $60
Non-resident $84 $60 $194 $80
Non-profit $42 $12 - $24 $116 $0 - $60
organization
Fee Range (hourly)
Picnic Pavilion Moorpark
CRPD PVRPD RSRPD proposed
Resident $22 - $134 $20 - $360 $20 - $60 $20-$80
Non-resident $33 - $201 $50 - $450 $25 - $75 $35-$160
Non-profit N/A $10 - $180 $15 - $45 $0-$80
organization
Fee Range (hourly)
Athletic Field ' Moorpark
CRPD PVRPD RSRPD proposed
Resident $22 $25 - $50 $20 $20
Non-resident $33 $20 - $40 $25 $30
Non-profit $16 $10 - $30 $20 $0 - $20
organization
Fee Range (hourly)
Ballfield CRPD PVRPD RSRPD Moorpark
proposed
Resident $22 $20 - $40 $16 $20
Non-resident $33 $25 - $50 $20 $30
Non-profit $16 $10 - $30 $16 $0 - $20
organization
Fee Range (hourly)
Tennis Court CRPD PVRPD RSRPD Moorpark
proposed
Resident $10 $8 $8 $8
Non-resident $15 $10 $10 $15
Non-profit $7 $4 $8 $0- $8
organization
Fee Range (flat rate)
Permit Processing
Fees CRPD PVRPD RSRPD Moorpark
proposed
All Groups $12 - $100 $25 $22 $10- $500
Item: 9.A.
MINUTES OF THE JOINT MEETING OF THE
CITY COUNCIL AND PARKS AND RECREATION COMMISSION
Moorpark, California April 10, 2019
A Special Joint Meeting of the Moorpark City Council and Parks and Recreation
Commission was held on Wednesday, April 10, 2019, at 6:30 p.m. at the Moorpark
Community Center located at 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Mayor Parvin called the City Council meeting to order at 6:30 p.m.
Chair Estrella called the Parks and Recreation Commission meeting to order at
6:30 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Chair Estrella led the Pledge of Allegiance.
3. ROLL CALL:
Parks and Recreation: Commission Members Gunning, Morgan,
Norwalt and Chair Estrella. Commission
Member Thompson arrived at 6:35 p.m.
City Council: Councilmembers Enegren, Mikos, Pollock,
Simons, and Mayor Parvin.
Staff Present: Troy Brown, City Manager; Deborah
Traffenstedt, Assistant City Manager/City
Clerk; Jeremy Laurentowski, Parks and
Recreation Director; Sean Corrigan, City
Engineer/Public Works Director; Atanas
Beltchev, Information Systems Manager;
Police Chief Victor Fazio, Sheriffs Department;
and Blanca Garza, Deputy City Clerk.
4. PUBLIC COMMENT:
None.
Minutes of the City Council and Parks and Recreation Commissic
Moorpark, California
Page 2 April 10, 2019
5. PRESENTATION/ACTION/DISCUSSION:
A. Consider Review of Mission Statement, Priorities, Goals and Objectives for
Fiscal Year 2017/2018 and 2018/2019. Staff Recommendation: Direct staff
as deemed appropriate.
Mr. Brown gave a brief oral report.
There were no speakers.
The City Council and Parks and Recreation Commission discussed: 1)
Reorganization and readjustment of the Goals and Objectives at the time
of the last update in 2017; 2) Trail systems within Moorpark, the potential
connections of trails, the budgeted Trails Master Plan, and the potential
inclusion of a trails map in the Community Recreation Guide; 3) Increased
usage of the Miller Park Sports Field; 4) The new City of Moorpark
Preschool; 5) Summer Concerts in the Park; 6) Update on pickleball
courts and their usage; 7) The Parks Master Plan; 8) Community Events;
9) Alcohol use at community events and discussion on whether alcohol
should be permitted in certain City parks; 10) Potential future use of the
former Pinecrest school facility; 11) ADA accessibility improvements
planned for City Parks, including accessible play equipment; 12)
Discussion on recreation class cancellation rates; and 13) City events on
High Street.
On behalf of the City Council, Mayor Parvin thanked the Planning
Commission for their service and for all they do for the community.
6. ADJOURNMENT:
Mayor Parvin adjourned the City Council meeting and Chair Estrella adjourned
the Parks and Recreation Commission meeting at 7:04 p.m.
Janice S. Parvin, Mayor
George Estrella, Chair
ATTEST:
Ky Spangler, City Clerk
Item: 9.B.
MINUTES OF THE SPECIAL PARKS AND RECREATION
COMMISSION MEETING
Moorpark, California April 29, 2019
A Special Meeting of the Parks and Recreation Commission of the City of Moorpark was
held on April 29, 2019 at the Moorpark Community Center located at 799 Moorpark
Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Estrella called the meeting to order at 5:32 P.M.
2. ROLL CALL:
Present: Commissioners Gunning, Morgan and Thompson and Vice
Chair Norwalt and Chair Estrella.
Staff Present: Jeremy Laurentowski, Parks and Recreation Director;
Christopher Ball, Management Analyst and Kimberly Sexton,
Administrative Assistant.
3. SPECIAL AGENDA ITEMS:
None.
4. PUBLIC COMMENT:
None.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
Commissioner Thompson announced a future agenda item on the CPRS
Conference she attended in March.
7. PRESENTATION/ACTION/DISCUSSION:
A. Consider Playground Equipment for Country Trail, Miller, Campus
Canyon, Glenwood, Campus, Peach Hill, Tierra Relada and Mammoth
Highlands Parks. Staff Recommendation: Approve staff recommended
Minutes of the Special Park and Recreation Commission Meeting
Moorpark, California Page 2 April 29, 2019
playground equipment for Country Trail Park, Miller Park, Campus Canyon
Park, Glenwood Park, Campus Park, Peach Hill Park, Tierra Rejada Park
and Mammoth Highlands Park as presented and forward recommendation to the
City Council.
Mr. Laurentowski delivered the report.
There were no speakers.
Staff and Commissioners discussed the playground equipment proposals
and budgets for the parks included in the Request for Proposals.
Country Trail Park
Commissioners agreed with Staffs recommendation for Great Western,
Option 2 at Country Trail Park.
MOTION: Commissioner Morgan moved and Vice Chair Norwalt
seconded a motion to approve staff recommended playground
equipment as presented and forward recommendation to the City Council.
The motion carried by unanimous voice vote.
Miller Park
Commissioners agreed with Staffs recommendation for RecWest, Option
at Miller Park and suggested a shade cover, a more vibrant color,
removing a digger and adding a different sand play feature.
MOTION: Commissioner Gunning moved and Commissioner Thompson
seconded a motion to approve staff recommended playground
equipment as presented with Commissions suggestions taken into
consideration and forward recommendation to the City Council. The
motion carried by unanimous voice vote.
Campus Canyon Park
Commissioners did not agreed with Staffs recommendation for Pacific
Play, Option 1 at Campus Canyon Park and instead recommended
RecWest, Option 1 (only option) and suggested negotiating a replacement
feature for the chimes.
MOTION: Commissioner Thompson moved and Commissioner
Gunning seconded a motion to approve commission recommended
playground equipment as presented with Commissions suggestions
taken into consideration and forward recommendation to the City Council.
The motion carried by unanimous voice vote.
Minutes of the Special Park and Recreation Commission Meeting
Moorpark, California Page 3 April 29, 2019
Glenwood Park
Commissioners agreed with Staffs recommendation for the Pacific Play,
Option 2 age 2-5 play structure that was submitted for Country Trail Park,
assuming that the cost would be within the established budget for
Glenwood Park, and selected Miracle, Option 1 as a second, back-up
option, and suggested possibly adding a spinner feature.
MOTION: Chair Estrella moved and Commissioner Gunning seconded
a motion to approve staff recommended playground equipment as
presented along with a second choice (back-up) recommendation and
Commissions suggestions taken into consideration and forward
recommendation to the City Council. The motion carried by unanimous
voice vote.
Peach Hill Park
Commissioners agreed with Staffs recommendation for RecWest,
Option 2 at Peach Hill Park.
MOTION: Commissioner Thompson moved and Chair Estrella seconded
a motion to approve staff recommended playground equipment as
presented and forward recommendation to the City Council. The
motion carried by unanimous voice vote.
Campus Park
Commissioners agreed with Staffs recommendation for the Pacific Play,
Option (only option) at Campus Park and suggested changing the
swings from one bucket swing and one regular swing to one mommy
and me swing and one regular swing.
MOTION: Commissioner Morgan moved and Chair Estrella seconded
a motion to approve staff recommended playground equipment as
presented and Commissions suggestions taken into consideration and
forward recommendation to the City Council. The motion carried by
unanimous voice vote.
Tierra Relada Park
Commissioners agreed with Staffs recommendation for Great Western,
Option 1 at Tierra Rejada Park.
MOTION: Vice Chair Norwalt moved and Commissioner Gunning
seconded a motion to approve staff recommended playground
Minutes of the Special Park and Recreation Commission Meeting
Moorpark, California Page 4 April 29, 2019
equipment as presented and forward recommendation to the City Council.
The motion carried by unanimous voice vote.
Mammoth Highlands Park
Commissioners agreed with Staffs recommendation for RecWest,
Option 2 at Mammoth Highlands Park and suggested.
Commissioners suggested staff negotiate for the addition of the We-
Saw from RecWest Option 1 and install at a park that has ADA
(Americans with Disabilities Act) compliant engineered wood fiber (EWF)
surfacing.
MOTION: Chair Estrella moved and Vice Chair Norwalt seconded a
motion to approve staff recommended playground equipment as
presented and Commissions suggestions taken into consideration and
forward recommendation to the City Council. The motion carried by
unanimous voice vote.
8. CONSENT CALENDAR:
A. Approval of Minutes of the Park and Recreation Commission's Regular
Meeting of March 9, 2019. Staff Recommendation: Approve as
presented.
MOTION: Commissioner Gunning moved and Chair Estrella seconded a motion
to approve the consent calendar. The motion carried by unanimous voice vote.
9. ADJOURNMENT:
MOTION: Chair Estrella adjourned the meeting at 7:47 P.M.
APPROVED:
George Estrella, Chair
ATTEST:
Kimberly Sexton, Administrative Assistant