HomeMy WebLinkAboutAGENDA REPORT 2003 0604 CC REG ITEM 09BITEM 9.3 -
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council p„
FROM: Cynthia L. Borchard, Administrative Services Director9
Prepared By: Melody Johnston, Information Services
Manager
DATE: May 29, 2003 (CC Meeting of 6/04/03)
SUBJECT: Consider the Proposals for Geographic Information
Systems (GIS) to Provide Computer Based Mapping and
Data.
BACKGROUND
On February 27, 2003 the City requested proposals for services
on a Geographic Information Systems (GIS) program to provide
computer mapping services for use by the City and the public.
The GIS would incorporate the Ventura County's parcel data base
and Moorpark's general plan and zoning base, and give the user
the ability to look up properties and assessor data from the GIS
program. The goal would be to make available a fully
interactive computer mapping and data system to Staff and the
public. Every desktop computer at City Hall could have access
to the program, enabling one to look up a property by its
address, assessor parcel number, or property owner. The
computer would then display the parcel and the data attached to
that parcel. In addition, the system could be accessible
through the City's website and have the same capabilities.
DISCUSSION
The RFP was sent to six companies that provide GIS services.
Five proposals were received:
• Digital Map Products (DMP)
• Geographic Data and Management Solutions (GDMS)
• MNS Engineering
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June 4, 2003
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• Technology Associates International Corporation (TAIL)
• Hassan Kasraie
Staff reviewed each of the five proposals and chose to interview
two vendors - Digital Map Products (DMP) and Geographic Data and
Management Solutions (GDMS).
Both companies have had experience in providing similar services
to cities and governmental agencies and can meet the
requirements of the City's RFP. Both companies provide programs
which will allow the City to easily produce mailing lists for
notification, add more layers of information to the system,
including, but not limited to flood maps, environmental
constraints mapping, seismic, soils, street signs, and street
pavement schedules.
Digital Map Products: DMP's total cost is $24,200 initially
with an on -going cost of $1,600 /month. DMP's proposal is
limited to 20 City Hall users; additional cost would be incurred
for more than 20 users. It is likely that the City may have
more than 20 users. DMP would host the City's internet access.
A hot link from the City's website would connect clients
seamlessly to the DMP site which would be customized to
Moorpark's graphic specifications.
Geographic Data & Management Solutions (GDMS) : GDMS total cost
is $26,713.69 initially with an on -going cost of $649 /month.
GDMS proposal uses software which is supported by ESRI, the
software designer of the ARCView and ARCInfo GIS computer
mapping systems and widely used in the industry. GDMS also has
a code enforcement module which could be added at a later time.
The code enforcement module utilizes the GIS data base and an
Access based program which would streamline and simplify the
Code Enforcement process and allow for greater accessibility and
sharing of information through the City's intranet. This
information would not be available to the general public.
Staff is recommending GDMS not only for cost effectiveness but
because of the ease of applications, quick performance and the
option of adding modules such as code enforcement to enhance the
functionality in the future.
The system will provide for an interactive web -based application
which allows data to be accessible to both the staff at their
desktops, and also to the public via the Internet. Users can
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search for parcel information, turn layers on and off as needed,
generate a buffer distance to retrieve property information
within a specified radius, measure distances and generate maps.
The system is a data management tool limited only by the amount
of information you desire to access. It is also a valuable
planning tool as well as providing information virtually
instantaneously for emergency situations.
Funds in the amount of $17,000 are available within the current
Information Systems Department budget. An additional $10,000 is
requested to be funded from the CLEEPS (California Law
Enforcement Equipment Program) grant which the City received in
December in the amount of $20,474.80. A proposal for the full
grant allocation and appropriation will be presented at the June
18th Council meeting. It is anticipated that the project will be
completed within 30 to 45 working days after notice to proceed.
STAFF RECOMMENDATION
Accept the proposal from GDMS in the amount of $26,713.69 to
develop a Geographic Information System for the City and
authorize the City Manager to negotiate and sign an agreement on
the City's behalf for the initial setup and ongoing service.
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