HomeMy WebLinkAboutAGENDA REPORT 2003 0604 CC REG ITEM 10DMOORPARK CITY COUNCIL
AGENDA REPORT
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ACTION:
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services/;
/C
DATE: May 12, 2003 (CC Meeting of June 4, 2003)
SUBJECT: Consider Award of Contract to Sunridge Landscape and
Venco Western for Landscape Maintenance Services
SUMMARY
The City Council is being asked to award contracts to Sunridge
Landscape Services (Sunridge) and Venco Western ( Venco) for
various landscape maintenance services throughout the City. Both
Sunridge and Venco currently serve as the City's two landscape
maintenance contractors and their contracts expire June 30,
2003. Staff is satisfied with their performance and recommends
that new contracts be approved.
DISCUSSION
Sunridge
Sunridge Landscape Services has provided landscape maintenance
services to the City since 1988. In 1996, the City solicited
bid proposals for citywide landscape services, and a three -year
agreement was awarded to Sunridge as the lowest qualified
bidder. In 2000, the City approved a new contract with Sunridge
that had extension periods through June 2003.
The City's contract with Sunridge (previously provided to
Council under separate cover) covers maintenance of all City
landscaped areas in parks, parkways and medians, and other
miscellaneous properties including, but not limited to, the
Civic Center, Metrolink Station, Public Works Office,
Engineering and Building and Safety Office, and the rental house
at 661 Moorpark Avenue. The only areas excluded from its
contract are the landscaped areas along Miller Parkway (parkways
and medians) and a parkway on the east side of Spring Road,
M: \MLindley \Landscp Zones \landscape contract award 2003 ccagd.doc
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Honorable City Council
June 4, 2003
Page 2
south of Peach Hill. Additionally, their contract requires them
to: open, clean, and stock all park restrooms; open the park
gates at the AVCP access road, AVCP tennis courts, Miller Park
tennis courts, and Tierra Rejada Park tennis courts, and the
Shadyridge Buffer Zone, Monday through Friday. Sunridge did not
receive a cost -of- living adjustment for the entire term of its
current contract. Staff is proposing that the existing contract
cost be adjusted upwards 3 percent to serve as the base contract
price under the new proposed contract. The 3 percent adjustment
is the same amount proposed for the park maintenance assessment
district levy increase. If approved, the total annual contract
cost would be $533,808.
Sunridge has carried out its contract obligations in a more than
satisfactory manner, and has demonstrated on numerous occasions
a willingness to assist the City by performing beyond its
contractual responsibilities at no additional cost to the City.
Sunridge is quick to respond to irrigation problems at any time
of the day and willingly assist staff review new development
landscape plans.
Venco
In 2000, the City awarded a contract to Venco, as the successful
low bidder, for the maintenance of landscape areas on Miller
Parkway, the north side of Tierra Rejada Road between Miller
Parkway and Spring Road, and a small portion of Spring Road
(southeast parkway). To date, Venco's performance has been
satisfactory. Staff is in the process of working with them to
address some remedial landscape maintenance corrections and it
is believed that Venco will successfully complete the required
corrections.
Venco's contract has been renewed for the past two years with no
cost -of- living increase. Staff is proposing the same 3 percent
contract cost adjustment as proposed for Sunridge. Venco's
proposed contract was previously provided to Council under
separate cover. The new base contract cost would be 3 percent
higher than the current contract cost bringing it to $46,703
annually.
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Honorable City Council
June 4, 2003
Page 3
STAFF RECODMENDATION
Award a contract to Sunridge Landscape Services, Inc. and Venco
Western, Inc. for landscape maintenance services, and authorize
the City Manager to execute the agreements on behalf of the
City.
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