HomeMy WebLinkAboutAGENDA REPORT 2003 0604 CC REG ITEM 10KTO:
FROM:
DATE:
MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
ITEM 10. K .
Kim C. Chudoba, Senior Management Analyst /< G
May 23, 2003 (CC Meeting of 6/4/03)
SUBJECT: CONSIDER REQUEST FROM ROAM'N RELICS CAR CLUB TO HOLD CAR
SHOW ON OCTOBER 26, 2003 FROM 8 A.M. TO 3 P.M. ON HIGH
STREET AND PAY REDUCED CITY FEES FOR THE EVENT
BACKGROUND
For the past nine years, the Roam'n Relics Car Club has held its
annual car show in Moorpark. The 2003 event is planned for Sunday,
October 26, from 8 a.m. to 3 p.m. on High Street. In 2002, the
event attracted about 500 pre -1973 vehicles and 4,500 spectators.
Last year, the City charged the Club $1,783 for planning and
staffing the event, including $1,330 for police, $265 for other
staff, and $188 for permits.
DISCUSSION
Each year, the City Council has granted the Club's request to
reduce City fees for the event since the proceeds are donated to
local charities and Moorpark merchants benefit from increased
visibility. Last year, the Club donated a total of $6,253 to five
charitable groups (Christmas Adoption Program, Cub Scouts, Leukemia
Lymphoma Society, Moorpark Food Pantry, and Samaritan Center).
No major changes are planned for the 2003 car show. The Club
expects about 500 pre -1973 vehicles and 4,500 spectators,
generating about $20,000 in revenues and $8,000 in donations to
local charities after expenses. As in the past, the Club will
promote High Street businesses through raffles and free
advertisements, and provide free booth space to City departments.
Honorable City Council
May 23, 2003
Page 2
Staff recommends the same fee reductions Council approved last
year: waive fee for use of Redevelopment Agency property, charge
contract billing rate for police (roughly $1,571), and charge
direct cost for Senior Management Analyst (about $301). Including
regular fees for an encroachment permit ($100) and a temporary use
permit ($88), estimated City fees total $2,060.
Staff will meet with the car show chairperson to discuss permit
conditions. As in the past, the City will not staff the event
other than assigned police who will be present to ensure adherence
to permit conditions.
STAFF RECOMMNDATION
1. Waive fee for use of Redevelopment Agency property, charge
Club the contract billing rate for police charged by the
County of Ventura, and charge Club the direct cost of other
staff to plan the event;
2. Require Club to pay an encroachment permit fee ($100) and a
temporary use permit fee ($88); and
3. Require Club to provide the City and Agency with an
indemnification agreement and name the City and Agency as
additional insureds in the Club's insurance policy.
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