HomeMy WebLinkAboutAGENDA REPORT 2003 0702 CC REG ITEM 09DTO:
FROM:
DATE:
SUBJECT:
BACKGROUND
MOORPARK CITY COUNCIL
AGENDA REPORT
The Honorable City Council
ITEM 'I - -D •
7'"
oP�
A- -z)
Hugh R. Riley, Assistant City Manager
June 23, 2003 (CC Meeting of July 2, 2003)
Consider Award Contract for Construction Management
Services for the Police Services Center Project to
Rollins Consulting, Inc In the Amount of $ 430,000.
The City Council has listed among the City's top ten priority
projects, the construction of a new police services center. On
November 7, 2001, the City Council approved a Development and
Financing Plan for new civic facilities including City Hall,
Police Services Center and Public Works /Parks Corporation Yard.
Sites for these new facilities were identified in the plan and
the City's Redevelopment Agency has acquired the property at the
northeast corner of Spring Road and Flinn Avenue as the
designated site for the new Police Services Center.
On April 17, 2002 the City Council approved an agreement for
design services for the police building with WWC OT Architects
of Santa Monica. The architects and the City's Design
Development Committee developed recommendations for the
conceptual design of the facility which were approved by the
City Council on February 11, 2003. The Architect has now
completed approximately 850 of the construction drawings and
specifications for the project.
DISCUSSION
At this stage of the project it is necessary to retain the
services of a Construction Management firm to assist the City
with the Contractor Pre - qualification process in accordance with
City Council policy and to review the architect's design and
G ��a 377
Honorable City Council
June 20, 2003
Page 2
prepare a constructability report. This report examines the
various components of the architects cost estimates for the
building and identifies any possible items that could cause the
construction bids to be excessive. These important tasks must be
completed prior to seeking City Council approval to obtain
construction bids for the new facility.
Staff solicited proposals for construction management services
for the project in January 2003. The City received proposals
from the sixteen qualified construction management firms listed
below:
ABS Consulting /EQE Program & Construction Management Group
Bovis Lend Lease
Consolidated CM
Gafcon
GKK Works
Harris and Associates
John M. Cruikshank Consultants, Inc.
LACM (Now KAQD)
Lundgren Management Corporation
PCM
Rollins Consulting, Inc /Atkins HF &G
RMA +WJYA
Staples Construction Company, Inc.
Stegeman and Kastner, Inc.
Swinerton Management and Consulting, Inc.
Vanir Construction Management
Staff conducted a preliminary evaluation of each of the
proposals with regard to the following criteria:
1. The firm's understanding of the scope of work for the
management of the project.
2. The firm's approach and methodology for the project
3. The schedule for the project's development
4. The relevant experience of the firm
5. The professional skills and credentials of the staff
offered by the firm for commitment to the project.
The proposals were ranked based on the above criteria and the
top five scoring firms were invited to make a presentation to an
oral review panel consisting of: Hugh Riley, Assistant City
Manager; Ken Gilbert, Director of Public Works; Chester Widom,
Honorable City Council
June 20, 2003
Page 3
Project Architect; and Kim Chudoba, Senior Management Analyst.
The firms invited for interview presentations were Harris &
Associates, John M. Cruikshank Consultants, Inc., Rollins /Atkins
HF &G (Rollins), Stegeman and Kastner, Inc. and Swinerton
Management and Consulting, Inc.
In evaluating the firms and their presentations, the panel
considered factors similar to those used in the initial ranking
but examined these factors in greater detail. Specific emphasis
was given to each firm's demonstrated understanding and approach
to the project. High importance was placed on the firms
personnel to be assigned to the project.
Staff reviewed cost /fee proposals provided by each firm and
prepared an analysis of these proposals in order to compare the
number of hours to do the work from each firm and the hourly
rates proposed for each task. The analysis is included as
Attachment 1 to this report. This analysis was helpful in
comparing the number of hours and hourly costs proposed by each
firm for the work; however it was not used to select the five
semi - finalist candidates for the project. The interview panel
selected two firms; Rollins Consulting, Inc. and Stegeman &
Kastner, as finalists for the project.
Rollins Consulting, Inc. is a Ventura County -based firm that is
currently under contract with the City to manage various
demolition and clearance projects and was the construction
manager for the construction of the Betancourt residence for the
Redevelopment Agency. Rollins is also under contract with the
Ventura County Fire Protection District for the project
management of several new fire stations including Station 42 in
Moorpark. Staff does not see this as a conflict as different
personnel are proposed to be assigned as key staff for the
Police Services Center Project. Atkins HF &G will partner with
Rollins to provide the Constructability Review and to review all
pay requests and change orders during the project.
Stegeman & Kastner is a well established and reliable
construction management firm with offices in Santa Monica. Their
relatively small size fits the City's profile for this work. The
manager proposed for the Moorpark project is currently managing
the construction of the City of Hawthorne Police Station.
Honorable City Council
June 20, 2003
Page 4
References were contacted for both and staff requested
additional information from each firm including resources and
compensation data for each detailed task required. These Tasks
are outlined in Exhibit A of the proposed Agreement for
Professional Services which is Attachment 2 to this report.
Construction Management Budget
The Redevelopment Agency has included $400,000 for this
project's construction management services in the Agency Capital
Improvement Program Budget for Fiscal Year 2003 -2004. The work
proposed under this contract will extend into the 2004 -2005
Fiscal Year as construction completion is projected for November
2004. Based on the project schedule and the costs for individual
tasks provided, this amount will be sufficient to cover
construction management as well as the additional costs for
special inspections and materials testing for the current Fiscal
Year.
STAFF RECOMMENDATION
Authorize the award of a contract to Rollins Consulting, Inc. in
the amount of $ 430,000 and approve the Agreement for
Professional Services subject to final language approval by the
City Manger.
Attachment: Cost Analysis of Submitting Firms
Agreement for Professional Services
Cost Analysis of Submitting Firms
Firm Months Rates (Rannal Hours n,.:..,...___L,
Bovis Lend Lease
20 months
$67.60/hr to $160 /hr
6,582
$76,583
$793,489.00
Consolidated CM
18 months
$43 /hr to $400 /hr
2,758
Cost plus 10%
$232,440.00
EQE Program and
Construction Management
Group
20 months
$50 /hr to $150 /hr
2,448
$10,060
$275,000.00
Gafcon
20 months
$45 /hr to $150 /hr
5,679
$2,400
$567,432.00
GKK Works
19 months
$50 /hr to $130 /hr
2,904
$8,550
$345,710.00
included in most
Harris and Associates
not defined
$50 /hr to $240 /hr
not
defined
hourly rates, there
are exceptions
$605,048.00
John M. Cruikshank
Consultants, Inc.
20 months
$40 /hr to $130 /hr
6,178
see cost proposal
$539,030.00
LAC M
18 months
$65 /hr to $145/hr
5,760
provided by city
$598,960.00
Lundgren Management
Corporation
22 months
$45 /hr to $175/hr
4,558
Cost plus 10%
$515,380.00
PCM
not defined
$55 /hr to $150 /hr
4,891
$20,000
$463,270.00
RMA +WJYA Construction
Management Services
not defined
$60 /hr to $170 /hr
6,768
not defined
$741,840.00
Rollins
not
Consulting /Atkins HF &G
not defined
$40 /hr to $135 /hr
defined
see cost proposal
$442,500.00
Staples Construction
Company, Inc.
18 months
$50 /hr to $90 /hr
2,104
see cost proposal
$176,590.00
Stegeman and Kastner,
Inc.
18 months
$155 /hr to $180 /hr
3,063
not defined
$272,620.00
Swinerton Management &
Consulting, Inc.
20 months
$94 /hr to $177.45/hr
5,964
not defined
$783,929.00
[Vanir
20 months
$30 /hr to $120 /hr
4,592
negotiable
$418,400.00
C
�1
ATTACHMENT
ATTACHMENT ;Z
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this day of , 200_,
between the City of Moorpark, a municipal corporation,
hereinafter referred to as "CITY ", and I a
Corporation, hereinafter referred to as
"CONSULTANT ".
WITNESSETH:
WHEREAS, CITY has the need for construction management and
contract administration services related to the construction of
a Police Services Center at the corner of Spring Road and Flinn
Avenue in Moorpark, California; and
WHEREAS, CITY desires to contract for such services with a
private consultant as a Construction Project Manager in
anticipation that said private consultant can provide such
services in a manner acceptable to CITY; and
WHEREAS, CITY wishes to retain CONSULTANT for the
performance of said services.
NOW, THEREFORE, in consideration of the mutual covenants,
benefits, and premises herein stated, the parties hereto agree
as follows:
CITY does hereby appoint CONSULTANT in a contractual
capacity to perform the services in accordance with the tasks
generally provided and hereinafter set forth in Exhibit "A ",
Scope of Work, and Exhibit "B ", CONSULTANT'S Proposal, with the
authorities, and responsibility ordinarily granted to this type
of consultant work.
I. COMPENSATION
The fees in full compensation to
services rendered shall not exceed $
on an hourly basis for each hour devo
accordance with the rate requirements
"B ", CONSULTANT'S Proposal, which is
by reference.
II. TERMINATION
CONSULTANT for the
to be billed
ted to the project in
contained in Exhibit
incorporated wherein
This agreement may be terminated with or without cause by
either party at any time with no less than (10) days
written notice of such termination to the other party.
In the event of such termination, CONSULTANT shall be
compensated for such services up to the date of
termination. Such compensation for work in progress shall
be limited to actual services performed, prorated as to the
percentage of progress completed as of the date of
termination.
III. GENERAL CONDITIONS
A. CITY shall not be called upon to assume any liability
for the direct payment of any salary, wage, or other
compensation to any person employed by CONSULTANT
performing services hereunder for CITY.
B. CONSULTANT is and shall at all times remain as to CITY
a wholly independent contractor. Neither CITY nor any
of its officers, employees, servants, or agents shall
have control over the conduct of CONSULTANT or any of
the Consultant's officers, employees, or agents,
except as herein set forth.
C. At the time of termination of this agreement, all
original documents, designs, drawings, reports, logos,
diskettes, computer files, notes, or other related
materials, whether prepared by CONSULTANT or his /her
sub- contractor(s), or obtained in the course of
providing the services to be performed pursuant to
this agreement shall be made available to CITY upon 24
hours notice for duplications and retention of
duplicates.
D. CONSULTANT shall hold harmless, indemnify and defend
CITY and its officers, employees, servants and agents
and independent contractors who serve in the role of
City Manager, Assistant City Manager, City Clerk,
Director of Community Development, Building
Official /Inspector, City Engineer, or City Attorney
from any claim, demand, damage, liability, loss, cost
or expense, for any damage whatsoever, including but
not limited to death or injury to any person and
injury to any property, resulting from, or in any way
connected with the performance of this Agreement by
CONSULTANT or CITY, except such damage as is caused by
the sole negligence of CITY.
CITY does not, and shall not, waive any rights that it
may possess against CONSULTANT because of the
acceptance by CITY, or the deposit with CITY, of any
insurance policy or certificate required pursuant to
this agreement. This hold harmless and
indemnification provision shall apply regardless of
whether or not any insurance policies are determined
to be applicable to the claim, demand, damage,
liability, loss, cost, or expense.
CONSULTANT shall secure from a good and responsible
company or companies doing insurance business in the
State of California, pay for, and maintain in full
force and effect for the duration of this Agreement
the policies of insurance required by this section and
shall furnish to the City Clerk of the CITY
certificates of said insurance on or before the
commencement of the term of this Agreement. CONSULTANT
shall provide general public liability insurance
including automobile liability and property damage
insurance in an amount not less than two million
dollars ($2,000,000) per occurrence and annual
aggregate.
Consistent with this section, CONSULTANT shall provide
workers' compensation insurance as required by the
California Labor Code. If any class of employees
engaged by CONSULTANT in work under this Agreement is
not protected by the workers' compensation law,
CONSULTANT shall provide adequate insurance for the
protection of such employees to the satisfaction of
CITY.
Notwithstanding any inconsistent statement in any of
said policies or any subsequent endorsement attached
thereto, the protection offered by the policies shall:
1. Name CITY and its officers, employees, servants,
and agents and independent contractors serving in the
role of City Manager, Assistant City Manager, City
Clerk, Director of Community Development, City
Engineer, or City Attorney, as additional insured with
CONSULTANT. Confirmation of this coverage shall be
provided on an Insurance Services Office (ISO) form CG
20 10 11 85, or other form stipulated in writing by
City Clerk.
2. Bear an endorsement or have attached a rider
whereby it is provided that, in the event of
cancellation or amendment of such policy for any
reason whatsoever, CITY shall be notified by mail,
postage prepaid, not less than thirty (30) days before
the cancellation or amendment is effective.
CONSULTANT shall give CITY thirty (30) days written
notice prior to the expiration of such policy.
3. Be written on an occurrence basis.
CONSULTANT also shall maintain professional liability
(errors and omissions) coverage in an amount not less
than one million dollars ($1,000,000) per claim.
E. In the event CONSULTANT hires employees other than
officers, then CONSULTANT shall provide workers'
compensation insurance as required by the California
Labor Code. If any class of employees engaged by
CONSULTANT in work under this agreement is protected
by the workers' compensation law, CONSULTANT shall
provide adequate insurance for the protection of such
employees to the satisfaction of the CITY.
F. CONSULTANT shall not assign this agreement or any of
the rights, duties, or obligations hereunder. It is
understood and acknowledged by the parties that
CONSULTANT is uniquely qualified to perform the
services provided for in this agreement.
G. Payment to CONSULTANT shall be made by CITY within
thirty (30) days of receipt of invoice, except for
those which are contested or questioned and returned
by CITY, with written explanation within thirty (30)
days of receipt of invoice. CONSULTANT shall provide
to CITY a written response to any invoice contested or
questioned and further, upon request of CITY, provide
CITY with any and all documents related to any
invoice.
H. Any notice to be given pursuant to this agreement
shall be in writing, and all such notices and any
other document to be delivered shall be delivered by
personal service or by deposit in the United States
mail, certified or registered, return receipt
requested, with postage prepaid, and addressed to the
party for whom intended as follows:
To: City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
(805) 517 -6200
Attention: Steven Kueny
City Manager
To:
Attention:
Either party may, from time to time, by written notice
to the other, designate a different address, which
shall be substituted for the one above specified.
Notices, payments, and other documents shall be deemed
delivered upon receipt by personal service or upon
deposit in the United States mail.
I. Nothing contained in this agreement shall be deemed,
construed, or represented by CITY or CONSULTANT or by
any third person to create the relationship of
principal or agent, or of a partnership, or of a joint
venture, or of any other association of any kind or
nature between CITY and CONSULTANT.
J. This agreement constitutes the entire agreement of the
parties concerning the subject matter hereto and all
prior written agreements or understandings, oral or
written, are hereby merged herein. This agreement
shall not be amended in any way except by a writing
expressly purporting to be such an amendment, signed
and acknowledged by both of the parties hereto.
K. Should interpretation of this agreement, or any
portion thereof be necessary, it is deemed that this
agreement was prepared by the parties jointly and
equally, and shall not be interpreted against either
party on the ground that a party prepared the
agreement or caused it to be prepared.
L. No waiver of any provision of this agreement shall be
deemed, or shall constitute a continuing or subsequent
waiver of the same provision. No waiver shall be
binding, unless executed in writing by the party
making the waiver.
M. In the event any action, suit or proceeding is brought
for the enforcement of, or the declaration of any
right or obligation pursuant to this agreement or as a
result of any alleged breach of any provision of this
agreement, the prevailing party shall be entitled to
recover its costs and expenses, including reasonable
attorney's fees, from the losing party, and any
judgment or decree rendered in such a proceeding shall
include an award thereof.
N. Cases involving a dispute between CITY and CONSULTANT
may be decided by an arbitrator if both sides agree in
writing to arbitration and on the arbitrator selected,
with costs proportional to the judgment of the
arbitrator.
0. This agreement is made, entered into, executed in
Ventura County, California, and any action filed in
any court or for arbitration for the interpretation,
enforcement, or other action to herein, shall be filed
in the applicable court in Ventura County, California.
P. The captions and headings of the various Articles and
Paragraphs of this agreement are for convenience and
identification only and shall not be deemed to limit
or define the content of the respective Articles and
Paragraphs hereof.
Q. If any portion of this agreement is held by a court of
competent jurisdiction to be invalid, void, or
unenforceable, the remaining provisions will
nevertheless continue in full force without being
impaired or invalidated in any way.
IV. RESPONSIBLE INDIVIDUAL
The individual directly responsible for CONSULTANT'S
overall performance of the contract provisions herein above
set forth and to serve as principal liaison between CITY
and CONSULTANT shall be I of
Upon mutual written agreement of the
parties, other individuals may be substituted in the above
capacity.
The individual directly responsible for the CITY shall be
Hugh R. Riley, Assistant City Manager.
"
V. IMPLEMENTATION
CITY shall provide CONSULTANT with written notice in
advance of the date at which these services are to be
implemented if different than the date of the agreement.
CITY OF MOORPARK CONSULTANT
M
Steven Kueny
City Manager
Date
ATTEST:
Deborah S. Traffenstedt
City Clerk
Attachments:
Exhibit A - Scope of Work
Exhibit B - Consultant's Proposal
No
Date
sa ern q�
EXHIBIT A
SCOPE OF WORK
I. TASKS
A. Review Contract Documents - Drawings and
Specifications
1. Assist Owner in preparation of General
Conditions, Supplementary Conditions.
B. Prequalification of Contractors and specified
subcontractors
1. Development of Criteria Document.
2. Distribution to contractors.
3. Review, evaluation and selection.
C. Prime Construction Contract Administration
1. " Constructability " review of Architect's
Final Construction Documents and cost
estimate.
2. Prepare Invitation for Bids, Bid Documents.
3. Conduct Pre -bid conference.
4. Schedule and conduct pre- construction,
construction and progress meetings.
5. Prepare and update project master schedule
utilizing general contractor's and
subcontractors' schedules.
6. Process shop drawings, submittals, RFI's,
Change Orders, progress and final pay
requests, etc.
7. Wage Compliance
8. Provide regular monitoring of construction
costs - actual and projected.
9. Coordinate Owner's installation of fixtures,
furniture and equipment (FFE)
10. Closeout and Occupancy
D. Construction Observation (by CM)- The City
anticipates a need for 4 to 5 hours on site per
day. However, if needed, this may be increased to
full -time.
E. Management of Consultants (other than the A/E
Team) and Technical Inspectors /Testing
Laboratories.
1. Working with the owner and the A/E Team,
identify all inspections required to
meet code requirements, obtain
appropriate proposals and assist in the
management of the inspection process.
2. Working with the owner and the A/E team,
identify all specialty inspectors (i.e.
roofing etc.) required for the project,
obtain appropriate proposals and assist in
the management of the inspection process.
�. J
rci
HOLLINS CONSULTING, INC.
Mr. Hugh R. Riley
Assistant City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Re: Proposal for Management Services
Dear Mr. Riley,
EXHIBIT B
June 20, 2003
ReMed
JUN 2 ' 2003
*y� i�ii���is� ,
Thank you for allowing us the opportunity to submit an updated proposal on the City's new
Police Services Center. Our attached estimate of labor fees is based on the City's revised
Exhibit `A' (Scope of Work) and the project schedule prepared by WWCOT dated 2/21/03.
Our fee proposal is slightly lower than our original proposal based on a reduction of pre -
construction services. We had anticipated more extensive cost estimating and value
engineering in our original proposal.
Please call me if any further information or clarification is needed. Thank you again for
allowing us the opportunity to propose on this exciting project.
SincereI ,
Kevin Mitchell
Project Director
cc: file
325 East Hillcrest Dr., Suite 121 o Thousand Oaks, CA 91360 • Phone (805) 373 -0323 • Fax (805) 373 -0885
Program /Construction Management
www.rollinsconsultinginc.com ��
REVISED FEE PROPOSAL
rci
ROLLINS CONSULTING, INC.
E.1. I I I
Working with the owner and the A/E team, identify all inspections I I I
required to meet code requirements, obtain appropriate proposals (Kevin Mitchell
and assist in the management of the inspection process. _ IRick Barton 120 1 $105 /hr 1 $12,600.00
E.2. Working with the owner and the A/E team, identify all specialt_ y_ _1
inspectors (i.e. roofing etc.) required for the project, obtain
appropriate proposals and assist in the management of the IKevin Mitchell
inspection process. IRick Barton 100 1 $105 /hr I $10,500.00
TOTAL ESTIMATED LABOR FEES - $395,655.00
Estimated Expenses ( 7% of fee) - $27.695.85
Total - $423,350.85
325 East Hillcrest Dr., Suite 121 a Thousand Oaks, CA 91360 • Phone (805) 373 -0323 a Fax (805) 373.0885
Program /Construction Management ��age
www.rallinsconsultinginc.com � �..
PERSONNEL
TASK DESCRIPTION OF SERVICES
(NAME)
HOURS RATE
COST
A.
Review Contract Documents - Drawings and Specifications
I
I
1
I
1
A.I. Assist owner in preparation of General Conditions, Supplementary I Nick Rollins
1 80
I
1 $135/hr 1
$10,800.00
Conditions — —
— Rick Barton —
— I 80
1$105/hr 1
$8,400.00
I
r
I I
—
B.
Prequalification of Contractors and Specified Subcontractors
B.1. Development of Criteria Document
(Kevin Mitchell
1 40
1
i $1141hr
$4,560.00
IRick Barton
1-
40
I
$105 1hr i
1---
$4,200.00
_ _ _ _ _ __ _ _ _ _ _ _ _ _
B.2. Distribution to Contractors_
— - - - - --
Rick Barton
20_
-
$105 /hr
- - - --
$2,100.00
_ _ _ _ _ _ _ _ _ _ _
B.3. Review, Evaluation and Selection
—I— — — — — --
(Kevin Mitchell
40
_ I — — — a —
I $114 /hr I
- - - --
$4,560.00
Rick Barton
I 40
$105 1hr 1
$4,200.00
C.
Prime Construction Contract Administration
I
i
i I
I 1
C.1. Constructability review of Architects Final Construction
(Atkins HF &G
1
1 LS
$35,000.00
Documents and Cost Estimate
Rick Barton
I 120
1 $105 /hr I
$12,600.00
C.2. Prepare Invitation for Bids, Bid Documents_
Rick Barton
I 80
$105 /hr
L
$8,400.00
C.3 Conduct Pre-Bid C_onfer_ence
--------
Rick Barton--.—
i - - - -.1
4
-- .—
$105 /hr,
- - - --
$420.00
_ _ _ _ _ _ _ _ _ _
C.4. Schedule and conduct pre- construction, construction, and
progress meetings.
— + - - - --
1
Rick Barton
-- -
1
188
-1 - --
I
$105 /hr i
- - - --
$19,740.00
_ — — _ _ _ _ — — —
5 _ Prepare and update project master schedule utilizing general
C.
—
— _
rt
_I
contractor's and_ subcontractors' schedules.
(Rick Barton
94
$1051hr
$9,870.00
_ __ _ _ _ _
C.6. Process shop drawings, submittals, RFI's, Change Orders,
(Atkins HF &G
100
1 $145/hr 1
$14,500.00
_ _ progress and final pay requests, e_tc.
Rick Barton
376
$105 /hr 1
I----
$39,480.00
_ _ _ _ _ _ _ _ _
C. 7. Wage Compliance — _ _ _
— ——
— — — —
— IRick Barton
- - t --
— 376
-
1 $105 /hr
- - - --
$39,480.0_0
C.8. Provide regular monitoring of construction costs -actual and
I
t
projected_
!Rick Barton_
94
i $1_05_ /hr 1_
_ _ _ _ _ _ _ _ _ _ _ _ _
C.9. Coordinate Owner's installation of fixtures, furniture and
I
r —1
_$9,8_70.00
equipment (FFE)
'Rick Barton
i 120
( $1_05_/hr I
$12,600.00
C.10. Closeout and occupancy
—
!Rick Barton
1 80
I $105 /hr I
$8,400.00
D.
Construction Observation (by CM) - The City anticipates a need for
4 to 5 hours on site per day. However, if needed, this may be
increased to full -time.
IRick Barton
I 1,175
I $105 /hr I $123,375.00
---------- — — — — — — — — — — —
—
E.
Management of Consultants (other than the A/E Team) and
I
1
Technical Inspectors/Testing Laboratories
1
E.1. I I I
Working with the owner and the A/E team, identify all inspections I I I
required to meet code requirements, obtain appropriate proposals (Kevin Mitchell
and assist in the management of the inspection process. _ IRick Barton 120 1 $105 /hr 1 $12,600.00
E.2. Working with the owner and the A/E team, identify all specialt_ y_ _1
inspectors (i.e. roofing etc.) required for the project, obtain
appropriate proposals and assist in the management of the IKevin Mitchell
inspection process. IRick Barton 100 1 $105 /hr I $10,500.00
TOTAL ESTIMATED LABOR FEES - $395,655.00
Estimated Expenses ( 7% of fee) - $27.695.85
Total - $423,350.85
325 East Hillcrest Dr., Suite 121 a Thousand Oaks, CA 91360 • Phone (805) 373 -0323 a Fax (805) 373.0885
Program /Construction Management ��age
www.rallinsconsultinginc.com � �..
TASK No. CLARIFICATIONS AND COMMENTS
A Mr. Rollins has assisted the City in preparation of front -end documents
on other City projects managed by RCI. His knowledge of the City's
standards will be helpful in reducing the amount of time necessary to
prepare the General and Supplementary conditions on the Police Services
Center project.
B. Mr. Barton will serve as the lead representative for the development of the
Pre -Qual Package and will be assisted by the Project Director, Kevin
Mitchell.
C. Item C.1 - Mr. Barton will coordinate the constructability and estimate
reviews. The following is a breakdown of the Atkins HF &G fees:
95% CD Estimate $15,000.00
Estimate review Mtgs & reconciliation $5,000.00
95% CD Constructability Review $15,000.00
Item C.6 - One hundred hours of Atkins HF &G services is provided for
estimating change orders not exceeding 15% the value of the bid.
Item C.9 - A full description of Owner FF &E items is necessary to
determine an accurate management fee. One hundred twenty hours is an
assumption of time necessary to complete this scope of work.
D. RCI has assumed 5 hours of daily on site observation for the entire
construction period of 47 weeks as outlined in the WWCOT schedule.
Page 2
POLICE SERVICES CENTER WWCOT Juo No 02008 00
Cdy of Moorpark
Task Milestone ♦ Rolled Up Split External Tasks Deadline
Project. Schedule- Rev02 -20 -03 Split Summary ^ Rolled Up Milestone O Project Summary
Date. Fn 2121/03
Progress Rolled Up Task — _ - -- Rolled Up Progress External Milestone '
Schedule -Rev02 20 -03
G�
C.�
Page 1
Fri 221/03
2003
2004 2005
ID
Task Name _
-
Duration
Stan
Finish I Predecessors
Apr Ma Jun Jul Au Se Oct Nov Dec Jan eD Mar Apr Ma Jun Jul u Sep Oq Nov Dec Jan Fe_C Mar A r a Jun Jul Au Se OG Nov Dec Jan eb Mar
t
Kick- f-Meeting
Phase 1 - Conceptual Design
Program Confirmation
Committee Review are Approval
Site Plan - Conceptual
Floor Plan - Conceptual
City Manager Progress Review
0 Wks
31.8 Wks
6 6 Wks
0 Wks
7 Wks
8 Wks
1 wk
Mon 7/8102
Thu 7/11102
Thu 7111102
Fri 7119102
Thu 7!25002
Thu 7118102
Thu 817/02
Mon 718102
Wed 2/19103 1
Mon 919102 1
Fn 7119/02
Wed 9111102
Wed 9/11102
Wed 817102
719
I
♦ 7/19
_ J
2
3
4
5
6
7
r^y
Environmental Review
Highway Patrol User Meeting
Exterior Elevations- Conceptual (2 options)
4 Wks
1 wk
4.2 Wks
Thu 9112/02
Mon 8/26/02
Wed 8/14/02
Wed 1019102 6
Fri 8/30102
Wed 9/11/02
s .
i
8
9
10,"J'.
City Manager Review
1 Wk
Thu 9172102
Wed 9/18/02 10
11
Cost Estimate
2 Wks
Thu 9119102
Wed 10/2102 11
Y
t
12
13
�,�
Soils Testing
3 Wks
Mon 9116/02
Fri 10/1/02
Complete Soils Test
0 wks
Fri 1014/02
Fri 10/1/02 13
1014
15
City Council Approval- Site /FP/Elev /Landscape (8 1/2'x11-)
0 wks
Wed 1023102
Wed 10/23/02 14
I
18
City Manager Review and Approval - Sfte/FP /ElewLana/CUbr /MaUt
7 wk
Wed 1023/02
Tun 10/29/02 15
••
17
„""�,
City Council Approval - Exterior Elevations
Phase 2 - Design Development
Design Development
Cost Estimate
Phase 4 - Construction Documents
0 Wks
3 wks
3 Wks
2 Wks
20 Wks
Wed 2/19103
Mon 2/17/03
Mon 2/71/03
Wed 2/19103
Mon 3 /10103
Wed 219/03 16
Fn 317/03 8,15
Fri 317/03 15
Toe 3/1/03 17
Fn 7126103 19
2119
18
19
20
21
22
r(�
Construction 00coments (75 %)
Cost Estimate (75% CD)
Construction Documents (100% CO)
Committee Review and Approval
Phase 5 - Construction Plan ReviawlBidding
18 Wks
2 wks
2 Wks
0 wks
17 wks
Mon 3110103
Mon 7114103
Mon 7114103
Fri 7125103
Mon 7 126103
Fn 7111103 19
Fn 7125103 22
Fn 7125103 22''!'j,
Fri 7125103 24
Fn 11121103 21,28
�l 7126
23
24
25
26
Permit Process
Pre- yualily bidders
5 wks
2 wks
Mon 728103
Mon 9/1103
Fn 8129103 25
Fn 9/12103 27
27
28
Bldding
6 Wks
Mon 9/15/03
Fri 10124/03 28
1
29
30
Construction Contract Negotiations
4 wks
Mon 10/27/03
Fn 1121103 29
31
Phase 6 - Construction
47 wks
Mon 11/24/03
Fri 10115/04 26,30
i
32
Construction
44 wks
Mon 11/24/03
Fn 9/24/01
—
Substantial Completion
0 Wks
Fri 9/24/04
Fri 9/24104 32
I
ti
substantial Completion
33
34
Punch List
Certificate of Occupancy
3 wks
0 Wks
Mon 9/27/04
Fn 70/15/04
Fri 10115/04 33
Fn 10/15/04 34
i
1015
35
Phase 7 - Post Construction
Provide 2 sets of drawings and specifications
4 wks
3 Wks
Mon 10 118104
Mon 10/18/04
Fri 11/12/04 36
Fri 11 15/04 35
r
38
37
Coy Manager Approval
1 wk
Mon 11/8/04
Fri 11/7204 37
�4
38
Task Milestone ♦ Rolled Up Split External Tasks Deadline
Project. Schedule- Rev02 -20 -03 Split Summary ^ Rolled Up Milestone O Project Summary
Date. Fn 2121/03
Progress Rolled Up Task — _ - -- Rolled Up Progress External Milestone '
Schedule -Rev02 20 -03
G�
C.�
Page 1
Fri 221/03