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HomeMy WebLinkAboutAGENDA REPORT 2003 0820 CC REG ITEM 10K'7 ITEM 0- aaa� A"' _.: : _ ate Moorpark City Council AGENDA REPORT TO: The Honorable City Council FROM: John Brand, Senior Management Analyst qfb DATE: August 4, 2003 (CC meeting of August 20, 2003) SUBJECT: Consider Addendum to the Ventura Intercity Service Transit Authority (VISTA) -East Cooperative Agreement, and Cost Allocations. BACKGROUND The Ventura Intercity Service Transit Authority (VISTA) transit services began in July 1994 to provide express commuter fixed route bus services between cities in Ventura County. Each route is administered through a Cooperative Agreement among the participating jurisdictions. The VISTA -East Agreement provides for commuter express bus service between the east county cities (Moorpark, Simi Valley, and Thousand Oaks) and the Agreement is renewed annually with an addendum (attached as Exhibit 1) that documents how the cost will be distributed. The VISTA routes are administered for the member jurisdictions by VCTC, the Ventura County Transportation Commission. VISTA has six routes: VISTA -East Moorpark to Simi Valley and Thousand Oaks VISTA 101 Thousand Oaks to Ventura CSUCI Camarillo and Oxnard to Cal State University Channel Islands Conejo Connection Thousand Oaks to Warner Center VISTA 126 Fillmore to Ventura Coastal Express Ventura to Santa Barbara and Goleta The six VISTA routes operate Monday through Saturday except the Conejo Connection which runs weekdays, and the Coastal Express runs VISTA East Agreement 2003.doc CC Meeting of August 20, 2003 Page 2 seven days a week. Saturday and Sunday service, where provided, is less frequent and shorter hours than weekday service. The VISTA -East service makes eleven round trips between Moorpark and Thousand Oaks (via Simi Valley) on weekdays between 6:00 am and 6:16 pm. On Saturdays, there are eight trips between 6:55 am and 6:13 pm. As the Council may recall, transit operators must meet a certain farebox ratio in order to receive Transportation Development Act (TDA) funding from the 1/0 state sales tax. VISTA -East has had to meet a farebox ratio equal to 200 of its operating expenses. If the 20% is attained from the fare box revenue, the remaining 80% may be eligible for TDA or other state or federal subsidy. Currently, the VISTA -East route has a farebox ratio of 21 %. DISCUSSION The VISTA -East Committee met on April 29, 2003. The VISTA -East Committee, comprised of elected officials from the cities of Moorpark (Councilmember Millhouse), Simi Valley, and Thousand Oaks, meets each year to discuss the VISTA -East service. The agenda for the meeting included cost sharing arrangements, consideration of service levels, and the VISTA -East Cooperative Agreement. The Committee reviewed testimony received in the Unmet Needs hearing process and VISTA passenger surveys. The total annual cost to operate the VISTA -East service for FY 2003/2004 is estimated to be $478,668. The federal share is $264,475. It comes from the Moorpark- Thousand Oaks Urbanized Area annual allocation. Anticipated fare revenue (including $10,000 from Moorpark College) is $57,000. This leaves $157,193 to be funded by the cities. VISTA -East Anticipated Costs Total Contract Costs $ 478,668 Federal Share <264,475> Fare Revenue <57,000> Total Local City Costs $ 157,193 The three cities agreed to share costs based on population. Moorpark's population is 12.260 of the three -city total, up from 11.560 last year. City of Moorpark residents comprised 27.80 of the ridership, about the same as last year. Moorpark's share of VISTA - East expense will be $19,274 out of the total local cost of C:\DOCUMENTS AND SETTINGSWILINDLMLOCAL SETTINGS \TEMPORARY INTERNET FILES \0LK1B \V1STA EAST AGREEMENT 2003. DOC VISTA East Agreement 2003.doc CC Meeting of August 20, 2003 Pagc 3 $157,193. Sufficient funds were appropriated in the City's FY 2003/2004 budget to pay for the City's share of the VISTA -East cost. STAFF RECOMMENDATION Approve the Addendum funding VISTA -East for FY 2003/2004, subject to final language approval by the City Manager, and authorize the Mayor to sign the Agreement. Exhibit 1 Addendum to Cooperative Agreement Attachment A Route and Service Description Attachment B Performance Reporting C:VDOCUMENTS AND SETTINGS\MLINDLEY\LOCAL SETTINGS \TEMPORARY INTERNET FILES \OLK1B \VISTA EAST AGREEMENT 2003.DOC C. ���. _nn Cooperative Agreement FY 2003 -04 Page 1 Ventura Intercity Service Transit Authority (VISTA) East EXHIBIT 1 ADDENDUM (FY 2003/04) TO COOPERATIVE AGREEMENT FY 2001/02 VENTURA INTERCITY SERVICE TRANSIT AUTHORITY (VISTA) EAST This Addendum to the Cooperative Agreement for VISTA East service is made and entered into by and among the CITY OF MOORPARK (Moorpark), the CITY OF SIMI VALLEY (Simi Valley), the CITY OF THOUSAND OAKS (Thousand Oaks) and the VENTURA COUNTY TRANSPORTATION COMMISSION (VCTC). Moorpark, Simi Valley and Thousand Oaks are collectively referred to herein from time to time as the "AGENCIES." This Addendum continues the services described in revised Attachment A, under the terms and conditions of the Cooperative Agreement, FY 2001/02, Ventura Intercity Service Transit Authority (VISTA) East, for FY 2003/04. Section 3: Fundine For FY 2003/2004, the required local match shall be paid by the AGENCIES as stated below. Percent Approximate Annual Share City of Moorpark 12.26% $19,274 City of Simi Valley 42.85 % $67,356 City of Thousand Oaks 44.89% $70,563 (Revised) Attachment "A"- Route and Service Description- is attached and incorporated herein by this reference. (Revised) Attachment "B "- Performance Reporting- is attached and incorporated herein by this reference. Except as amended and revised herein, the terms and conditions set forth in the Cooperative Agreement (FY 2001 -02) shall remain in full force and effect. In witness whereof, the parties hereto have executed this Agreement on the dates stated below. CITY OF MOORPARK APPROVED AS TO FORM By Date City Attorney Date Cooperative Agreement FY 2003 -04 Ventura Intercity Service Transit Authority (VISTA) East CITY OF SIMI VALLEY By CITY OF THOUSAND OAKS By Date Date EXHIBIT I Page 2 APPROVED AS TO FORM City Attorney Date APPROVED AS TO FORM City Attorney Date VENTURA COUNTY TRANSPORTATION COMMISSION By Date General Counsel Date Cooperative Agreement FY 2003 -04 Page 3 Ventura Intercity Service Transit Authority (VISTA) East Attachment A (Revised) ROUTE AND SERVICE DESCRIPTION The following is a general description of the VISTA -EAST COUNTY service, which may be revised and/or adjusted during the fiscal year by agreement of the AGENCIES. The route is an intercity, fixed route, express bus service in eastern Ventura County with connections to adjacent Los Angeles County. The route includes stops at: Thousand Oaks Transit Center (Rancho Road), Oaks Mall, Westlake Boulevard/Townsgate Road and the Thousand Oaks Library in Thousand Oaks; Country Club Rd./Wood Ranch, and Madera Road/Los Angeles Avenue in Simi Valley; Moorpark College, and the Moorpark Metrolink Station in Moorpark. On weekdays, service will operate between approximately 6 AM and 7 PM. In the morning and evening peak hours, the buses will run on approximately 60- minute headways. In the off -peak hours, the headways may increase to approximately 120 minutes. The peak hours will be a maximum of three hours in the morning and three hours in the afternoon. Saturday service will operate between approximately 7 AM and 6 PM. The buses will run on approximately 60- minute headways. In the off -peak hours, the headways may increase to approximately 120 minutes. The peak hours will be defined in the final schedule, but it will be a minimum of three hours in the morning and three hours in the afternoon. The schedule will be arranged to provide timed transfers with local and intercounty transit providers such as the Simi Valley Transit (which provides connecting access to the Simi Metrolink Station); Thousand Oaks Transit, the VISTA- 10 1 /Conejo Connection service, Moorpark Transit, and Los Angeles MTA as feasible. VISTA EAST one -way passenger fares are: $1 for adults between 21 and 61 years of age; $1 for youth 6 to 20 years; and 50 cents for seniors aged 62 and older and for persons with disabilities. Children 5 and under ride free if accompanied by fare paying adult. The SmartCard Passport fares are: adults $40; youth $40; seniors and persons with disabilities $20. Purchased monthly, this passport is valid for unlimited trips on all Ventura County fixed -route public bus systems (not including inter- county service). A cash debit feature is also available. For an additional 50 cents per trip, holders of the base pass may use the Dial -A- Rides, except on systems where this offer is not valid. Cooperative Agreement FY 2003 -04 Ventura Intercity Service Transit Authority (VISTA) East Attachment B (Revised) PERFORMANCE REPORTING On a quarterly basis, VCTC will calculate and provide operating statistics and performance indicators for Weekday service, Saturday service, and for All Periods combined, for monthly, quarterly, and total year -to -date periods, to include: • Farebox Revenues • Farebox Recovery Ratio* • Contractor Operating Cost • Total Adjusted Operating Costs • Passengers • Total Operating Cost per Passenger • Vehicle Service Hours • Total Operating Cost per Vehicle Service Hour • Passengers per Vehicle Service Hour • Total Hours • Vehicle Service Miles • Passengers per Vehicle Service Mile • Total Miles Page 4 S * Farebox Recovery Ratios shown will be the adjusted ratio so that all transit systems may be compared equally. For all VISTA contract services, this means that operating costs equal the sum of operating and maintenance costs contained in each contract, or, conversely, contract costs minus all capital costs.