HomeMy WebLinkAboutAGENDA REPORT 2003 0903 CC REG ITEM 10KITEM 10 • K Nommuffmommuma
Moorpark City Council
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Agenda Report 1�
To: The Honorable City Council F "
1
From: Kenneth C. Gilbert, Director of Public Works
Date: August 20, 2003 (Council Meeting 9- 03 -03)
Subject: Notice of Completion for the 2003 Slurry Seal Project
BACKGROUND
In May the City Council awarded a contract for the application of
a protective slurry seal to certain designated streets. This
project is a part of the City's on -going bi- annual pavement
surfacing program, in which approximately one -third of the
residential streets in the City are slurry sealed every other
year. The objective is to resurface every residential street once
every six (6) years.
DISCUSSION
A. Street Resurfacing
A summary of the scope of the project is as follows:
> Quantity of Slurry: . . . . . . . . . . 2,128 Tons [a]
> Total Length of Streets in linear feet: 96,750 l.f.
> Total Length of Street in miles: . . . .. 18.3 mi.
The project included the application of Type II Slurry on all
designated streets. Prior to this work, crack filler material
was applied where required. Subsequent to the work, all
pavement markings and striping was re- installed.
Note: a) 2,128 Tons of aggregate only. This amount equals 1,935
Extra Long Tonnes (Metric Tons).
B. Park Parking Lots
The project included the resurfacing of the parking lots at
the following parks:
• Poindexter Park
• Peach Hill Park (two lots); and
• Mountain Meadows Park.
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Slurry Seal 2003: Complete
August 20, 2003
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C. Asphalt Overlav Protect
The work was coordinated with a separate project to construct
an asphalt overlay on certain designated streets. That
project is expected to be completed in September.
D. Changes
1. Quantity Adjustments: As is typical with public works
construction projects, the actual quantities required for
the job differed from the engineer's estimate. The added
cost resulting from this difference is $10,253.
2. Change Orders: There were no Change Orders required for
this project.
E. Fiscal Impact
1. Construction Costs:
costs is as follows:
Element
Bid Amount
Quantity Adjustment
Change Orders
Total
2. Total Project Cost:
costs is as follows:
A summary of the final construction
Amount ($)
239,755.18
10,252.62
250,007.80
A summary of the final total project
Element
Amount ($)
Design
14,401
Construction
250,008
Inspection
29,500
Total
293,909
3. Inspection Cost: A portion of the inspection efforts were
undertaken by Charles Abbott Associates, and a portion
were performed by Public Works staff. A breakdown of these
costs is as follows:
Element Amount ($)
City Engineer Contract Costs 24,500
City Staff 5.000
Total 29,500
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Slurry Seal 2003: Complete
August 20, 2003
Page 3
4. Slurry Seal Project Cost: The cost for slurry
park parking lots was charged to the park
budget. Accordingly, the net cost to the 2003
Project [8002] is shown as follows:
Description Amount
Total Project Cost 293,909
Less Park Parking Lots (8.675);
Total Slurry Seal Project Costs 285,234
5. Budget: The F)
costs, is shown
Description
Design: Fund 2603
Design: Fund 2610 "
Design Total
}Construction
Inspection
Total
2003/04
S follows:
Prior Years ($)
3,162
9,239
12,401
sealing the
maintenance
Slurry Seal
Budget, along with prior year
M
12,401
** Note: A portion of prior year expe
FY2003/04 ($)
10,838
10,838
400,000
24,000
434,838
nseS for design
Fund 2610: Congestion Relief Grant funds.
Total
14,000
9,239
23,239
400,000
24,000
-- 4.47,239
were charged to
6. Project Surplus: The projected Budget surplus for this
project is as follows:
Description
FY 02/03 Budget
Design, Printing, Etc
Construction
Inspection
Total
Plus Prior Year Design
Project Total
Approved
Budget
10,838
394,500
29,500
434,838
12,401
F. Final Inspection and Acceptance
447,239
Projected
Actual
2,000
241,333
29,500
272,833
12,401
285,234
Surplus ($)
(Deficit f$1 )
8,838
153,167
162,005
162,005
The City has completed a final inspection of the project and
has found the work to be acceptable. At this time it would be
appropriate for the City Council to accept the project as
complete and direct the City Clerk to record the Notice of
Completion to start the final lean period. Absent the
receipt of any Stop Notices from subcontractors or suppliers,
the ten percent retention will be released thirty -five (35)
days after the date of the recordation of that notice.
STAFF RECOMMENDATION
Accept the work as complete.
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