HomeMy WebLinkAboutAGENDA REPORT 2003 0917 CC REG ITEM 10MMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM 10 • M
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TO: Honorable City Council
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FROM:
Cynthia L. Borchard, Administrative Services Director V
DATE: September 10, 2003 (CC Meeting of 9/17/03)
SUBJECT: Consider Changing the Internal Procedure for Warrant
Signatures.
BACKGROUND
The City's current policy for signing warrants is as follows:
1. Warrants that are less than $1,000 are manually signed by
the City Treasurer (Administrative Services Director) and
City Manager.
2. Warrants that are more than $1,000 are manually signed by
the City Manager and Mayor or Mayor Pro Tem.
3. Payroll and "urgent" warrants are manually signed by the
City Treasurer and City Manager.
The warrants that are less than $1,000 are released
week before
vendor as soon as they are processed, generally
the City Council meeting. These warrants appear on the register
and are included in the agenda for Council review.
DISCUSSION
The number of warrants the City processes has increased over the
years and currently about 4,000 accounts payable warrants are
processed per year. The $1,000 limit is an internal procedure
that has been in effect for many years.
In an effort to speed up the process for issuing warrants and
improve responsiveness to vendors and citizens, staff proposed
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Honorable City Council
September 17, 2003
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to increase the limit for ed nu on last review
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warrants over $5,000. Bas P
warrants issued, this would have reduced the number of warrants
requiring Council review and signature prior to release from 22%
to 9% of all warrants issued.
This item was reviewed by the Budget and Finance committee
(Mayor Hunter and Councilmember Harper) on September 3,
and the Committee proposed increasing the signature limit to
$2,500.
This procedure fully complies with the California Government
Code and the Moorpark Municipal Code. The Municipal Code states
that the City Manager, Mayor or Mayor Pro Tem may sign the
warrants which must be countersigned by City Treasurer or City
Treasurer's designee. This procedure will be incorporated into
the update of the Council policies resolution.
STAFF RECOMMENDATION
Approve Budget and Finance Committee recommendation to increase
the dollar limit from $1,000 to $2,500 for warrants requiring
signature of the Mayor or Mayor Pro Tem.
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