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Home My WebLink AboutRES CC 2019 3843 2019 0904 RESOLUTION NO 2019-3843 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADOPTING REVISED FACILITY RENTAL FEES, DEPOSITS, AND ADDITIONAL CHARGES; AND RESCINDING RESOLUTION NOS 2015- 3417 AND 2015-3418 WHEREAS, the City previously adopted Resolution Nos. 2015-3417 and 2015- 3418, which established park rental fees and related rules and indoor facility rental fees and related rules; and WHEREAS, at its meeting of September 4, 2019 the City Council reviewed and concurred with the amendments to the Rental Fees, Deposits, and Additional Charges; and WHEREAS, Resolution Nos 2015-3417 and 2015-3418 shall be rescinded and replaced with the Resolution herein. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. City Council Resolution Nos. 2015-3417 and 2015-3418 are hereby rescinded upon the effective date of this Resolution. SECTION 2. Fees, Deposits and Additional Charges: Fees, deposits, and other charges for the rental use of City Facilities shall be as follows: Section 2.1 Purpose The purpose and intent of the City Council in adopting the Schedule of Rental Fees, Deposits, and Additional Charges shall be to provide directory guidelines for staff and the public relating to the fees, deposits, and additional charges required to rent City facilities, structures, and amenities. Fees shall be charged based on Group Classifications, as defined in the Rules and Regulations Governing City Facility Rentals Resolution, as may be amended from time to time. The City shall reserve the right to make adjustments or impose additional fees on a case-by-case basis as a determination of the approval of a Rental Permit pursuant to Moorpark Municipal Code Section 12 16.140 and the current City Council Resolution Adopting Rules and Regulations Governing City Facility Rentals. As used in this resolution, "Direct Costs" shall be defined as measurable or quantifiable costs to the City resulting directly from the rental use, including but not limited to staff time, police costs, traffic control, etc. Section 2.2 Hourly Park Rental Fees Park rental fees shall be charged on an hourly basis based on the Groups defined in the City Council's Resolution Adopting Rules and Regulations Resolution No 2019-3843 Page 2 Governing City Facility Rentals. Rental fees for City park Facilities shall be as follows: Park Rental Description Group 1 Group 2 Group 3 Group 4 Ballfield (softball or baseball) Direct Costs $20 $25 $30 Athletic Field (soccer or football) Direct Costs $20 $25 $30 Open Grass Area Direct Costs $10 $15 $20 Field lights $28 $35 $40 $45 Electricity (other than field lights) Direct Costs $5 $8 $12 Basketball Court (outdoor) Direct Costs $8 $12 $20 Tennis Court Direct Costs $8 $12 $15 Pickle Ball Court (each) Direct Costs $4 $8 $12 Multi-purpose court (AVCP*) Direct Costs $15 $20 $25 Horseshoe pit Direct Costs $8 $12 $20 Bocce ball court Direct Costs $8 $12 $20 Picnic table Direct Costs $5 $8 $12 Gazebo (Poindexter Park) Direct Costs $8 $12 $20 Small Pavilion (Campus, Campus Canyon, Glenwood, Direct Costs $20 $25 $40 Mountain Meadows, Tierra Rejada Maximum 75 people ) Medium Pavilion (College View, Mammoth Highlands, Miller, Direct Costs $25 $35 $50 Peach Hill Maximum 100 people ) Large Pavilion (AVCP west, Poindexter Maximum 175 Direct Costs $35 $45 $70 people ) Peppertree Pavilion (AVCP) Direct Costs $80 $100 $160 Direct Costs AVCP Recreational Trail Direct Costs $25 N/A N/A Parking Lot (per space) Direct Costs $3 $5 $7 Snack Bar (AVCP) Direct Costs $15 $25 _ $50 Batting Cages (Poindexter Park) Direct Costs $8 $12 $20 *AVCP = Arroyo Vista Community Park Section 2.3 Indoor Facility Use Fees Fees are calculated on an hourly basis unless otherwise noted. Fees for Group 2, 3, and 4 include one (1) staff person for the duration of the rental. A. AVRC Sycamore Room. Seating capacity: Up to158 seated with tables and chairs, up to 340 seated theater style. Community Center Apricot Room. Seating capacity: Up to 150 seated with tables and chairs, up to 205 seated theater style. Group 1 Group 2 Group 3 Group 4 Direct $60 $70 $80 Costs Resolution No. 2019-3843 Page 3 B. AVRC Jacaranda and Cypress Rooms Seating capacity- Up to 98 seated with tables and chairs, up to 210 seated theater style. Community Center Citrus Room. Seating capacity: Up to 80 seated with tables and chairs, up to 100 seated theater style. Group 1 Group 2 Group 3 Group 4 Direct $45 $55 $65 Costs C AVRC Magnolia Conference Room. Seating capacity up to 25 Group 1 Group 2 Group 3 Group 4 Direct $20 $30 $40 Costs D. Kitchen Use Fee - AVRC and Community Center (Calculated hourly in conjunction with a room rental. (Kitchen may not be rented by itself.) Group 1 Group 2 Group 3 Group 4 Direct $20 $30 $40 Costs E. Gymnasium Use Fee Group 1 Group 2 Group 3 Group 4 Direct $60 $70 $80 Costs F. Equipment Use Fees (includes set-up and take-down.) All Groups. Item Fee Table $5 each Chair $0.25 each Stage $25 section Section 2 4 Flat Rate Fees Fees shall be charged for administrative and other services and specified equipment rental at a flat rate. Flat rate Rental fees shall be as follows: Resolution No. 2019-3843 Page 4 Permit Application Fees Group 1 Group 2 Group 3 Group 4 (Nonrefundable) Single Date/Single Facility $0 $10 $10 $10 Single Date/Multiple Facilities or $0 $25 $25 $25 Multiple Dates/Single Facility Multiple Dates/Multiple Facilities $0 $50 $50 $50 Sports Tournaments 500-1,999 $0 $50 $75 $100 total attendance Sports Tournaments 2,000+ $0 $75 $100 $125 total attendance Events 500 -1,999 total $0 $50 $75* $100* attendance Large Events 2,000+ total $0 $75 $100* $125* attendance Youth Sports Organization n/a $10 n/a n/a Seasonal Permit (fee is per field) *Rental also requires payment of 10% of event gross receipts Other Flat Rate Fees Group 1 Group 2 Group 3 Group 4 Refund Processing Fee (to process a Rental $0 $15 $15 $15 cancellation/refund) Attraction/Performer Permit Fee $0 $10 $10 $10 (Pre-approved company) Attraction/Performer Permit Fee* $25 $50 $75 $100 (All others) Field Preparation Fee $40 $50 $60 $75 Soccer Goal Rental* $25 $35 $45 $60 Softball/Baseball Base Rental* $10 $15 $20 $25 Vendor Fee (per vendor) $0 $25 $50 $75 Alcohol Permit Fee $0 $50 $75 $100 * Security deposit also required Section 2.5 Payment Schedule For Reservation Applications submitted more than thirty (30) calendar days in advance of the first rental date requested, and with rental fees exceeding $500.00, the Renter may submit partial payment of not less than $200 00, which will be applied toward the rental fees. Payment of all rental fees is due in full thirty (30) calendar days prior to the first rental date on the Rental Permit. For Reservation Applications submitted thirty (30) calendar days or less before the first rental date requested, full payment must be made at the time the Reservation Application is submitted. For all rentals with rental fees totaling $500.00 or less, full payment must be made at the time the Reservation Application is submitted. Resolution No. 2019-3843 Page 5 Fees for Reservation Applications submitted less than ten (10) business days in advance must be paid by credit card (Visa or MasterCard only), cashier's check, money order, or cash. Personal checks will be accepted only when the Reservation Application is submitted ten (10) or more business days in advance Reservation dates on a Rental Permit may not span a time period of more than ninety (90) calendar days, except those Rental Permits issued to youth sports organizations for use under an agreement with the City. Security deposits must be paid in full at the time the Reservation Application is submitted. Section 2.6 Refundable Security Deposits The following security deposit amount(s) shall be collected to ensure return of rented equipment and protection of City property. All or a portion of the deposit may be retained for the reasons specified in the City Council's Resolution Adopting Rules and Regulations Governing City Park Rentals. Security Deposit Description All Groups Soccer Goals $100 Softball/Baseball Bases $100 Attractions, Performers, Equipment (except City preauthorized) $100 Stage (Indoor use only) $100 Snack Bar $500 Park Rentals 51+ attendance $100 Park Rentals 200+ attendance, Indoor Rentals $300 Park Rentals 500+ attendance, Rentals w/alcohol, AVRC Gym $500 Park Rentals 2000+ attendance $1000 Attraction Company Deposit $500 Section 2.7 Additional Charges Additional charges over the basic rates are as follows: A. Staff Fees: Staff fees will be charged when staff is required for additional set up, breakdown, or cleanup beyond normal time requirements, for tournaments, for indoor Rentals with 100 or more total attendance and park Rentals with 200 or more total attendance, for Rentals with alcoholic beverages, or for special circumstances as described in the City Council's Resolution Adopting Rules and Regulations Governing City Facility Rentals. Staff fees shall be charged in accordance with the current billing rate established in the City Council's Staff Billing Rates Resolution, as follows. Part-time staff: Hourly rate equivalent to the current billing rate for the Park and Facility Attendant Ill position Full-time staff: Hourly rate equivalent to the current billing rate for the applicable position. Resolution No. 2019-3843 Page 6 B Police Service Fees: Fees for Police service may be charged for any rental requiring Police services, as determined necessary by the Director. For all Groups, the Police service fee shall be consistent with the City Council's Resolution Establishing Police Service Fees (hourly rate plus a fifteen percent City general government overhead cost). C. Contract Security Guards: Fees for private Security Guards may be charged for any rental requiring Security Guards, as determined necessary by the Director. The fee for Security Guards shall be the City's current hourly contract rate + 15% D. Insurance Fees: For Rentals which require insurance in accordance with the City Council's Resolution Adopting Rules and Regulations Governing City Facility Rentals, insurance fees shall be charged to the Renter in accordance with current rates as established by the City's insurance provider. Insurance fees may be waived if insurance documentation is provided, including certificate of liability insurance and endorsement naming the City of Moorpark as additional insured, in accordance with the City Council's Resolution Adopting Rules and Regulations Governing City Facility Rentals. E. Large Event and Large Venue Waste Management: Consistent with Article V of Chapter 8.36, Solid Waste, of the City's Municipal Code, all large events and large venues, as defined in Chapter 8.36, are subject to the requirements of that Chapter, including the requirement for a waste management plan and a waste management fee as established by resolution of the City Council. F. Other Charges: Additional charges may be levied for rental requests containing unusual activities or accommodations as determined by the Director. Section 2.8 Cancellation Fees Rental fee refunds for cancellations by the Renter are subject to the provisions established in the City Council's Resolution Adopting Rules and Regulations Governing City Facility Rentals, which includes description of deductions for the Processing Fee and Cancellation Fee. The amount of the Processing Fee is included under Section 2.4, Flat Rate Fees. The amount of the Cancellation Fee for a cancellation, as described in the Rules, shall be as follows. Description All Groups Cancellation Fee 50% of Rental Fees SECTION 3. This Resolution shall become effective on October 4, 2019. Resolution No. 2019-3843 Page 7 SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 4th day of September, 2019. r .' ' 7)4C):4/0/1A- ice S. Parvin, Mayor ATTEST: o P �a O1111110 Ky Span I r, City Jerk 41111). !... ..1111101). ,to 411 4AORgTEp .0.0'4 Resolution No. 2019-3843 Page 8 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss. CITY OF MOORPARK ) I, Ky Spangler, City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 2019-3843 was adopted by the City Council of the City of Moorpark at a regular meeting held on the 4th day of September, 2019, and that the same was adopted by the following vote: AYES: Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin NOES: None ABSENT: None ABSTAIN: None WITNESS my hand and the official seal of said City this 4th day of September, 2019. Ky Span er, City lerk (seal) IrrAh 011*.irelbej-149