HomeMy WebLinkAboutAGENDA REPORT 2019 0403 REG CCSA ITEM 10DCITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of April 03, 2019
ACTION Approved Staff
Recommendation.
BY B.Garza
D. Consider Amendment No. 4 to Agreement for Professional Services between the
City of Moorpark and Nobel Systems. Staff Recommendation: Authorize the
City Manager to sign Amendment No. 4 to the Agreement for Professional
Services between the City of Moorpark and Nobel Systems, subject to final
language approval by the City Manager. (Staff: Atanas Beltchev)
Item: 10.D.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Atanas Beltchev, Information Systems Manager
DATE: 04/03/2019 Regular Meeting
SUBJECT: Consider Amendment No. 4 to Agreement for Professional Services
between the City of Moorpark and Nobel Systems
BACKGROUND
On March 14, 2014, the City entered into a three-year Agreement with Nobel Systems
for using Nobel’s GeoViewer GIS professional subscription services. On April 10, 2017,
April 11, 2018 and January 3, 2019, the Agreement was amended to authorize Nobel
Systems to provide optional GIS services to the City and to extend the term and
payment schedule in one year increments. The last extension of the Agreement will
expire on April 14, 2019.
DISCUSSION
In 2014, the City entered into a three-year Agreement for Professional GIS Services
with Nobel Systems. As outlined in the said agreement, Nobel Systems set up all user
accounts and staff has been utilizing the GeoViewer application to retrieve GIS data,
which is acquired and updated by Nobel. On April 10, 2017 and April 11, 2018, the
Agreement was amended to extend the term and payment schedule in one year
increments. On January 3, 2019, the Agreement was amended again to authorize Nobel
Systems to provide optional GIS services to the City. For the past five years, the overall
performance of the system, accuracy of the data, the quality of the optional services
provided by Nobel and City staff users’ experience remained satisfactory.
In 2016, the City, in its desire to streamline the internal processes and to provide better
customer service to the public, started the implementation of a new unified software
system that will include permitting, business registration and code compliance modules.
During the ongoing implementation, staff became aware of the requirement of the new
system for integration with City’s GIS services. At that time, staff initiated research and
is currently testing and evaluating multiple options for proper and reliable connection
Item: 10.D.
36
Honorable City Council
04/03/2019, Regular Meeting
Page 2
between the two systems. Today, the tests are still ongoing and upon satisfactory
results are received, staff may need to expand the scope of GIS services currently
provided by Nobel Systems, or to acquire a different GIS solution in order to most
effectively implement full integration.
In 2018, the City of Moorpark initiated a process of transitioning from a system of at-
large elections to a system of district-based elections for electing City Councilmembers.
During the process, it was determined that there was a need to provide
recommendations for both revising and creating new census blocks, which requires the
creation of additional census blocks GIS layers data. The new data will be used by the
City to request updates to the census blocks within the City limits to properly reflect new
housing developments completed after the 2010 United States Census as well as
approved and planned housing developments not yet constructed. This amendment to
the Nobel Professional Services Agreement includes an optional GIS funding amount of
$2,000 for census block GIS layer work and related district-based election GIS work as
may be needed.
The amended Agreement for Professional Services between the City of Moorpark and
Nobel Systems will expire on April 14, 2019. Staff is requesting approval of the attached
Agreement Amendment No. 4 to authorize Nobel Systems to perform the tasks
summarized in this report and incorporated in the attached draft Amendment to the
Agreement and an additional one-year extension of the Agreement to expire on April 14,
2020. The termination language in the agreement allows the City to terminate with or
without cause with 30 days written notice.
FISCAL IMPACT
Funding for the optional GIS services and for Nobel Systems’ GeoViewer subscription
services has been included in the FY 2018/19 budget, including an annual payment of
$15,900 to be made before May 15, 2019, if the Agreement is extended for an
additional year, and no additional appropriation is requested. Amendment No. 4 would
additionally authorize up to $2,000 optional GIS services as discussed in this agenda
report, which will be funded from the approved Emergency IT Services funds in FY
2018/19 City Budget.
STAFF RECOMMENDATION
Authorize the City Manager to sign Amendment No. 4 to the Agreement for Professional
Services between the City of Moorpark and Nobel Systems, subject to final language
approval by the City Manager.
Attachment: Amendment No. 4
37
AMENDMENT NO. 4
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF MOORPARK AND NOBEL SYSTEMS
This Amendment No. 4 to the Agreement between the City of Moorpark, a
municipal corporation (“City”), and Nobel Systems, a corporation ("NOBEL" and/or
"CONSULTANT"), for subscription based GIS services (“Agreement”), is made and
entered into the ___ day of April, 2019.
RECITALS
WHEREAS, on March 14, 2014 the City and NOBEL entered into an Agreement
to have the NOBEL provide subscription GeoViewer services; and
WHEREAS, on April 10, 2017 the City and NOBEL executed Amendment No. 1
to the Agreement to extend the term and payment schedule for an additional period to
April 14, 2018; and
WHEREAS, on April 11, 2018 the City and NOBEL executed Amendment No. 2
to the Agreement to extend the term and payment schedule for an additional period to
April 14, 2019; and
WHEREAS, on January 3, 2019 the City and NOBEL executed Amendment
No. 3 to the Agreement to authorize Nobel to perform optional services to the City; and
WHEREAS, the City has the need for optional GIS services to create an
additional Census Blocks GIS layer data and related district-based election GIS work as
may be needed; and
WHEREAS, the term of the Agreement expires on April 14, 2019; and
WHEREAS the City and NOBEL now desire to amend the Agreement to extend
the term and payment schedule for an additional period to April 14, 2020, which
includes an additional annual subscription payment amount of fifteen thousand nine
hundred dollars ($15,900), and to authorize Nobel to perform optional GIS services not
to exceed the amount of two thousand dollars ($2,000), for a maximum not to exceed
Agreement amount of one hundred and eight thousand seven hundred dollars
($108,700); and
WHEREAS, the City and NOBEL now desire to document said agreement to
extend the term and payment schedule, and to authorize Nobel to perform optional GIS
services not to exceed two thousand dollars ($2,000) by jointly approving Amendment
No. 4 to the Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section 1, TERM, is amended by replacing this section in its entirety as follows:
38
6.1 Term of Agreement. This Agreement is effective upon execution, and will
continue in effect until April 14, 2020, and the Agreement may be renewed by the
mutual written consent of NOBEL and CITY.
II. Exhibit D is hereby replaced in its entirety with the Revised Exhibit D attached to
this Amendment No. 1, to revise the payment schedule and the Term expiration date.
III. Section 4.5, SCOPE OF OPTIONAL SERVICES, is amended by adding
additional paragraphs as follows:
“City does hereby authorize NOBEL, as an independent
contractor, in a contractual capacity to provide optional GIS services to
create Census Blocks GIS layer data and related district-based election
GIS work.
Compensation for the optional services to be performed by
NOBEL shall not exceed the amount of two thousand dollars ($2,000), for
a total Agreement value of one hundred and eight thousand seven
hundred dollars ($108,700) without a written amendment to the
Agreement executed by both parties. Payment by City to NOBEL shall be
in accordance with the provisions of this Agreement."
IV. Remaining Provisions:
Except as revised by this Amendment No. 4, all of the provisions of the
Agreement shall remain in full force and effect.
In W itness W hereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK CONSULTANT
_______________________________ _______________________________
Troy Brown
City Manager
Michael Samuel
President
Attest:
_______________________________
Deborah Traffenstedt
Assistant City Manager/City Clerk
Amendment No. 4 to Agreement between City of Moorpark and Nobel Systems. Page 2
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EXHIBIT D
Subscription License Fees
Subscription License Fees:
GeoViewer, GeoViewer Public
and GeoViewer Mobile
$15,900 Per Year
Term: 5 Years
Payment Schedule: $15,900 Annual Payment - Due
on April 14, 2014
Payment Schedule: $15,900 Annual Payment - Due
on April 14, 2015
Payment Schedule: $15,900 Annual Payment - Due
on April 14, 2016
Payment Schedule: $15,900 Annual Payment - Due
on May 15, 2017
Payment Schedule: $15,900 Annual Payment - Due
on May 15, 2018
Payment Schedule: $15,900 Annual Payment - Due
on May 15, 2019
Payment Terms Net 30
Fixed (one time) Costs - Year One:
Import CITY provided data into
GeoViewer Platform (Project
Setup)
$4,000 Upon implementation
Training $2,000 Upon completion
Billing Rates for Optional Services
Subscription License Fees:
Project Manager $150.00 Per Hour
Technical Manager $150.00 Per Hour
Lead Software Architect $130.00 Per Hour
Programmer $100.00 Per Hour
Project Advisor $0.00 Per Hour
Payment Terms Net 30
NOTES:
A. All applicable Subscription License Fees, Data Services Fees and Client Services
Fees shall be invoiced annually, as noted above. All Optional Services fees shall be
invoiced monthly in the month following the period the service was rendered.
Amendment No. 4 to Agreement between City of Moorpark and Nobel Systems. Page 3 40
B. All invoices are due upon receipt and are payable in accordance with the payment
schedule noted above. Any invoice not paid within thirty (30) days of its scheduled
payment date shall be considered past due.
C. Term expires April 14, 2020.
Amendment No. 4 to Agreement between City of Moorpark and Nobel Systems. Page 3 41