HomeMy WebLinkAboutAGENDA REPORT 2019 0605 REG CCSA ITEM 10CCITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of June 5, 2019
ACTION Approved Staff
Recommendation.
BY B.Garza
C. Consider Engagement Letter from External Auditors for Fiscal Year (FY)
2018/2019. Staff Recommendation: Authorize the City Manager to sign the
engagement letter, subject to the final language approval by the City Manager.
(Staff: Irmina Lumbad)
Item: 10.C.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Irmina Lumbad, Interim Finance Director
DATE: 06/05/2019 Regular Meeting
SUBJECT: Consider Engagement Letter from External Auditors for Fiscal Year
(FY) 2018/2019
BACKGROUND
Annually the City of Moorpark engages the services of a Certified Public Accountant
(CPA) firm to perform an audit of the financial statements of the City. On April 4, 2018,
City Council awarded Lance, Soll, & Lunghard, LLP (LSL), CPA a five-year contract
beginning fiscal year (FY) 2017/2018 through 2021/2022.
DISCUSSION
American Institute of Certified Public Accountants Statement Auditing Standards No.
114 establishes standards and provides guidelines on the auditor’s communication with
those charged with governance in relation to an audit of financial statements. Annually
before the audit engagement commences, the CPA firm clearly defines management’s
responsibility over the financial reporting process; and auditor’s responsibilities under
generally accepted auditing standards, an overview of the planned scope and timing of
the audit, and significant findings from the audit. Accordingly, LSL provided the
attached engagement letter which specifies the audit objectives; management
responsibilities; auditing procedures; internal controls and compliance; fees charged;
and peer performance review for fiscal year ending June 30, 2019. By authorizing the
City Manager to sign the engagement letter, the City acknowledges and accepts the
provisions set forth in the audit for FY 2018/2019.
Item: 10.C.
267
Honorable City Council
06/05/2019 Regular Meeting
Page 2
FISCAL IMPACT
There will be no fiscal impact with the acceptance of the engagement letter in the
current fiscal year. The audit cost not to exceed $51,290 is included in the proposed
budget for FY 2019/2020.
STAFF RECOMMENDATION
1. Authorize the City Manager to sign the engagement letter, subject to the final
language approval by the City Manager.
Attachment: LSL Engagement Letter regarding the Fiscal Year 2018/2019 Audit
268
May 3, 2019
Ms. Irmina Lumbad
Interim Finance Director
City of Moorpark
799 Moorpark Ave
Moorpark, CA 93021
Lance, Soll & Lunghard, LLP (“LSL CPAs and Advisors”) is pleased to confirm our understanding of the
services we are to provide the City of Moorpark (the City) for the fiscal year ended June 30, 2019. We will
audit the financial statements of the governmental activities, each major fund, and the aggregate remaining
fund information, including the related notes to the financial statements, which collectively comprise the
basic financial statements, of the City of Moorpark as of and for the fiscal year ended June 30, 2019.
Accounting standards generally accepted in the United States of America provide for certain required
supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement
City of Moorpark’s basic financial statements. Such information, although not a part of the basic financial
statements, is required by the Governmental Accounting Standards Board who considers it to be an
essential part of financial reporting for placing the basic financial statements in an appropriate operational,
economic, or historical context. As part of our engagement, we will apply certain limited procedures to City
of Moorpark’s RSI in accordance with auditing standards generally accepted in the United States of America.
These limited procedures will consist of inquiries of management regarding the methods of preparing the
information and comparing the information for consistency with management’s responses to our inquiries,
the basic financial statements, and other knowledge we obtained during our audit of the basic financial
statements. We will not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The
following RSI is required by generally accepted accounting principles and will be subjected to certain limited
procedures, but will not be audited:
FINANCIAL STATEMENT:
1) Management’s Discussion and Analysis.
2) Budgetary Comparison Schedules for General Fund and Major Special Revenue Funds
3) Pension required supplementary schedules
4) OPEB required supplementary schedules
We have also been engaged to report on supplementary information other than RSI that accompanies
City of Moorpark’s financial statements. We will subject the following supplementary information to the
auditing procedures applied in our audit of the financial statements and certain additional procedures,
including comparing and reconciling such information directly to the underlying accounting and other
records used to prepare the financial statements or to the financial statements themselves, and other
additional procedures in accordance with auditing standards generally accepted in the United States of
America, and we will provide an opinion on it in relation to the financial statements as a whole, in a report
combined with our auditor’s report on the financial statements:
203 N. Brea Blvd., Suite 203 Brea, CA 92821 Phone: 714.672.0022
An Association of Independent Accounting Firms
ATTACHMENT
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FINANCIAL STATEMENT:
1) Combining individual nonmajor fund statements
2) Combining individual nonmajor budgetary schedules
SINGLE AUDIT:
1) Schedule of expenditures of federal awards.
The following other information accompanying the financial statements will not be subjected to the auditing
procedures applied in our audit of the financial statements, and our auditor’s report will not provide an
opinion or any assurance on that other information.
FINANCIAL STATEMENT:
1) Introductory Section
2) Statistical Section
SINGLE AUDIT:
1) Corrective Action Plan (if applicable)
AUDIT OBJECTIVE
The objective of our audit is the expression of opinions as to whether your financial statements are fairly
presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to
report on the fairness of the supplementary information referred to in the second paragraph when
considered in relation to the financial statements as a whole. The objective also includes reporting on—
• Internal control over financial reporting and compliance with provisions of laws, regulations,
contracts, and award agreements, noncompliance with which could have a material effect on the
financial statements in accordance with Government Auditing Standards.
• Internal control over compliance related to major programs and an opinion (or disclaimer of opinion)
on compliance with federal statutes, regulations, and the terms and conditions of federal awards
that could have a direct and material effect on each major program in accordance with the
Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part
200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (Uniform Guidance).
The Government Auditing Standards report on internal control over financial reporting and on compliance
and other matters will include a paragraph that states that (1) the purpose of the report is solely to describe
the scope of testing of internal control and compliance and the results of that testing, and not to provide an
opinion on the effectiveness of the entity’s internal control or on compliance, and (2) the report is an integral
part of an audit performed in accordance with Government Auditing Standards in considering the entity’s
internal control and compliance. The Uniform Guidance report on internal control over compliance will
include a paragraph that states that the purpose of the report on internal control over compliance is solely
to describe the scope of testing of internal control over compliance and the results of that testing based on
the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other
purpose.
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Our audit will be conducted in accordance with auditing standards generally accepted in the United States
of America; the standards for financial audits contained in Government Auditing Standards, issued by
the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions
of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s)
in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to
express such opinions. We will issue written reports upon completion of our Single Audit. Our reports will
be addressed to governing board of City of Moorpark. We cannot provide assurance that an unmodified
opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or
add an emphasis-of-matter or other-matter paragraph. If our opinion is other than unmodified, we will
discuss the reasons with you in advance. If circumstances occur related to the condition of your records,
the availability of sufficient, appropriate audit evidence, or the existence of a significant risk of material
misstatement of the financial statements caused by error, fraudulent financial reporting, or misappropriation
of assets, which in our professional judgment prevent us from completing the audit or forming an opinion
on the financial statements, we retain the right to take any course of action permitted by professional
standards, including declining to express an opinion or issue a report, or withdrawing from the engagement.
AUDIT PROCEDURES - GENERAL
Our procedures will include tests of documentary evidence supporting the transactions recorded in the
accounts and may include tests of the physical existence of inventories, if material on a rotational basis,
and direct confirmation of receivables and certain other assets and liabilities by correspondence with
selected individuals, funding sources, creditors, and financial institutions. We will request written
representations from your attorneys as part of the engagement, and they may bill you for responding to this
inquiry. At the conclusion of our audit, we will require certain written representations from you about your
responsibilities for the financial statements; schedule of expenditures of federal awards; federal award
programs; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities
required by generally accepted auditing standards.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to be
examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting
policies used and the reasonableness of significant accounting estimates made by management, as well
as evaluating the overall presentation of the financial statements. We will plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of material misstatement,
whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of
laws or governmental regulations that are attributable to the government or to acts by management or
employees acting on behalf of the government. Because the determination of abuse is subjective,
Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting
abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control,
and because we will not perform a detailed examination of all transactions, there is a risk that material
misstatements or noncompliance may exist and not be detected by us, even though the audit is properly
planned and performed in accordance with U.S. generally accepted auditing standards and Government
Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations
of laws or governmental regulations that do not have a direct and material effect on the financial statements
or major programs. We will include such matters in the reports required for a Single Audit. Our responsibility
as auditors is limited to the period covered by our audit and does not extend to any later periods for which
we are not engaged as auditors.
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AUDIT PROCEDURES—INTERNAL CONTROL
Our audit will include obtaining an understanding of the government and its environment, including internal
control, sufficient to assess the risks of material misstatement of the financial statements and to design the
nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the
effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that
are material to the financial statements and to preventing and detecting misstatements resulting from illegal
acts and other noncompliance matters that have a direct and material effect on the financial statements.
Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal
control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to
Government Auditing Standards.
As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the
effectiveness of the design and operation of controls that we consider relevant to preventing or detecting
material noncompliance with compliance requirements applicable to each major federal award program.
However, our tests will be less in scope than would be necessary to render an opinion on those controls
and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the
Uniform Guidance.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or
material weaknesses. However, during the audit, we will communicate to management and those charged
with governance internal control related matters that are required to be communicated under AICPA
professional standards, Government Auditing Standards, and the Uniform Guidance.
AUDIT PROCEDURES—COMPLIANCE
As part of obtaining reasonable assurance about whether the financial statements are free of material
misstatement, we will perform tests of City of Moorpark’s compliance with provisions of applicable laws,
regulations, contracts, and agreements, including grant agreements. However, the objective of those
procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion
in our report on compliance issued pursuant to Government Auditing Standards.
The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance
about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of
federal awards applicable to major programs. Our procedures will consist of tests of transactions and other
applicable procedures described in the OMB Compliance Supplement for the types of compliance
requirements that could have a direct and material effect on each of City of Moorpark’s major programs.
The purpose of these procedures will be to express an opinion on City of Moorpark’s compliance with
requirements applicable to each of its major programs in our report on compliance issued pursuant to the
Uniform Guidance.
OTHER SERVICES
We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and
related notes of City of Moorpark in conformity with U.S. generally accepted accounting principles and the
Uniform Guidance based on information provided by you. These nonaudit services do not constitute an
audit under Government Auditing Standards and such services will not be conducted in accordance with
Government Auditing Standards. We will perform the services in accordance with applicable
professional standards. The other services are limited to the financial statements, schedule of expenditures
of federal awards, and related notes services previously defined. We, in our sole professional judgment,
reserve the right to refuse to perform any procedure or take any action that could be construed as assuming
management responsibilities.
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AGREED UPON PROCEDURES
We will perform agreed upon procedures for the City of Moorpark’s Appropriations Limit and FTA
requirements for National Transit Database (NTD).
We will perform the procedure provide by and agreed to my management. These written procedures are
attached in Exhibit A.
PREPARATION ENGAGEMENT
We have also been engaged to prepare the City Financial Transaction Report on a regulatory basis in the
form prescribed by the California State Controller.
The preparation of these reports will be conducted in accordance with Statements on Standards for
Accounting and Review Services (SSARs) promulgated by the Accounting and Review Services Committee
of the AICPA and comply with the AICPA’s Code of Professional Conduct, including the ethical principles
of integrity, objectivity, professional competence, and due care.
COMPLIANCE AUDIT
The Report on Compliance for the Housing Successor will be audited for compliance with the type of
compliance requirements described in the California Health and Safety Code sections applicable to
California Housing Successor Agencies. We will issue a report on excess/surplus calculation which is
presented for purposes of additional analysis only and is not required part of the financial statements.
MANAGEMENT RESPONSIBILITIES
Management is responsible for (1) establishing and maintaining effective internal controls, including internal
controls over federal awards, and for evaluating and monitoring ongoing activities, to help ensure that
appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is
reasonable assurance that government programs are administered in compliance with compliance
requirements; and (4) ensuring that management and financial information is reliable and properly reported.
Management is also responsible for implementing systems designed to achieve compliance with applicable
laws, regulations, contracts, and grant agreements. You are also responsible for the selection and
application of accounting principles; for the preparation and fair presentation of the financial statements,
schedule of expenditures of federal awards, and all accompanying information in conformity with
U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations
(including federal statutes) and the provisions of contracts and grant agreements (including award
agreements). Your responsibilities also include identifying significant contractor relationships in which the
contractor has responsibility for program compliance and for the accuracy and completeness of that
information.
Management is also responsible for making all financial records and related information available to us and
for the accuracy and completeness of that information. You are also responsible for providing us with
(1) access to all information of which you are aware that is relevant to the preparation and fair presentation
of the financial statements, (2) access to personnel, accounts, books, records, supporting documentation,
and other information as needed to perform an audit under the Uniform Guidance, (3) additional information
that we may request for the purpose of the audit, and (4) unrestricted access to persons within the
government from whom we determine it necessary to obtain audit evidence.
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Your responsibilities include adjusting the financial statements to correct material misstatements and
confirming to us in the management representation letter that the effects of any uncorrected misstatements
aggregated by us during the current engagement and pertaining to the latest period presented are
immaterial, both individually and in the aggregate, to the financial statements as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect
fraud, and for informing us about all known or suspected fraud affecting the government involving
(1) management, (2) employees who have significant roles in internal control, and (3) others where the
fraud could have a material effect on the financial statements. Your responsibilities include informing us of
your knowledge of any allegations of fraud or suspected fraud affecting the government received in
communications from employees, former employees, grantors, regulators, or others. In addition, you are
responsible for identifying and ensuring that the government complies with applicable laws, regulations,
contracts, agreements, and grants. Management is also responsible for taking timely and appropriate steps
to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements,
or abuse that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility
to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of
federal awards; take prompt action when instances of noncompliance are identified including
noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit
findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan on
the City of Moorpark’s letterhead. The summary schedule of prior audit findings should be available for our
review on the first day of our schedule visit for the Single Audit.
You are responsible for identifying all federal awards received and understanding and complying with the
compliance requirements and for the preparation of the schedule of expenditures of federal awards
(including notes and noncash assistance received) in conformity with the Uniform Guidance. You agree to
include our report on the schedule of expenditures of federal awards in any document that contains and
indicates that we have reported on the schedule of expenditures of federal awards. You also agree to make
the audited financial statements readily available to intended users of the schedule of expenditures of
federal awards no later than the date the schedule of expenditures of federal awards is issued with our
report thereon. Your responsibilities include acknowledging to us in the written representation letter that
(1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance
with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its
form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement
or presentation have not changed from those used in the prior period (or, if they have changed, the reasons
for such changes); and (4) you have disclosed to us any significant assumptions or interpretations
underlying the measurement or presentation of the schedule of expenditures of federal awards.
You are also responsible for the preparation of the other supplementary information, which we have been
engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to
include our report on the supplementary information in any document that contains, and indicates that we
have reported on, the supplementary information. You also agree to include the audited financial statements
with any presentation of the supplementary information that includes our report thereon. Your
responsibilities include acknowledging to us in the written representation letter that (1) you are responsible
for presentation of the supplementary information in accordance with GAAP; (2) you believe the
supplementary information, including its form and content, is fairly presented in accordance with GAAP;
(3) the methods of measurement or presentation have not changed from those used in the prior period (or,
if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant
assumptions or interpretations underlying the measurement or presentation of the supplementary
information.
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Management is responsible for establishing and maintaining a process for tracking the status of audit
findings and recommendations. Management is also responsible for identifying and providing report copies
of previous financial audits, attestation engagements, performance audits, or other studies related to the
objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us
corrective actions taken to address significant findings and recommendations resulting from those audits,
attestation engagements, performance audits, or studies. You are also responsible for providing
management’s views on our current findings, conclusions, and recommendations, as well as your planned
corrective actions, for the report, and for the timing and format for providing that information. With regard
to the electronic dissemination of audited financial statements, including financial statements published
electronically on your website, you understand that electronic sites are a means to distribute information
and, therefore, we are not required to read the information contained in these sites or to consider the
consistency of other information in the electronic site with the original document.
You agree to assume all management responsibilities relating to the financial statements, schedule of
expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be
required to acknowledge in the management representation letter our assistance with preparation of the
financial statements, schedule of expenditures of federal awards, and related notes and that you have
reviewed and approved the financial statements, schedule of expenditures of federal awards, and related
notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the
nonaudit services by designating an individual, preferably from senior management, with suitable skill,
knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility
for them.
The City of Moorpark may wish to include or incorporate by reference our audit report on the financial
statements in a private offering or SEC filing by another party. You agree not to include our audit report or
make any reference to our firm without obtaining our prior written consent. Additional services may be
required prior to providing such consent related to a private or public offering of securities, or inclusion in
an SEC filing. Such services will be undertaken as a separate engagement at an additional fee.
TIMING OF THE ENGAGEMENT
We expect to begin our audit as previously agreed to by management. Mr. Bryan S. Gruber, CPA is the
engagement partner and is responsible for supervising the engagement and signing the reports or
authorizing another individual to sign them. To ensure that Lance, Soll, and Lunghard LLP’s independence
is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement
partner before entering into any substantive employment discussions with any of our personnel.
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we
request and will locate any documents selected by us for testing.
At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form
that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting
package (including financial statements, schedule of expenditures of federal awards, summary schedule of
prior audit findings, auditors’ reports, and corrective action plan) along with the Data Collection Form to the
federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The
Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days
after receipt of the auditors’ reports or nine months after the end of the audit period.
We will provide copies of our reports; however, management is responsible for distribution of the reports
and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential
information, copies of our reports are to be made available for public inspection.
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ENGAGEMENT ADMINISTRATION, FEES, AND OTHER
Our fees for these services are outlined in our contract with you. Our standard hourly rates vary according
to the degree of responsibility involved and the experience level of the personnel assigned to your audit.
Our invoices for these fees will be rendered each month as work progresses and are payable on
presentation. In accordance with our firm policies, work may be suspended if your account becomes
90 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate
our services for nonpayment, our engagement will be deemed to have been completed upon written
notification of termination, even if we have not completed our report(s). You will be obligated to compensate
us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The
above fee is based on anticipated cooperation from your personnel and the assumption that unexpected
circumstances will not be encountered during the audit. If significant additional time is necessary, we will
discuss it with you and arrive at a new fee estimate before we incur the additional costs.
GASB 68
If at any time during the testing, variances are noted, Government Auditing Standards require us to
assess the need for a specialist, such as an actuary. A specialist will need to be used to value the
variance noted for the financial statements. This value will be required for us to provide an opinion on
the financial statements. Any cost for an actuary will be passed to your local government and we will
discuss this additional cost ahead of time.
GASB 75
If at any time during the testing, variances are noted, Government Auditing Standards require us to
assess the need for a specialist, such as an actuary. A specialist will need to be used to value the
variance noted for the financial statements. This value will be required for us to provide an opinion on
the financial statements. Any cost for an actuary will be passed to your local government and we will
discuss this additional cost ahead of time.
You agree that any claim arising out of this Agreement shall be commenced within one (1) year of the
delivery of the work product to you, regardless of any longer period of time for commencing such claim as
may be set by law. A claim is understood to be a demand for money or services, the service of a suit, or
the institution of arbitration proceedings against Lance, Soll, & Lunghard LLP.
Government Auditing Standards require audit organizations to provide a copy of their most recent
external peer review report and any subsequent review reports during the period of the contract. Our
2016 peer review accompanies this letter.
Our audit engagement ends on delivery of our audit report. Any follow-up services that might be required
will be a separate, new engagement. The terms and conditions of that new engagement will be governed
by a new, specific engagement letter for that service.
If any portion of this Agreement is deemed invalid or unenforceable, said findings shall not operate to
invalidate the remainder of the terms set forth in this Agreement.
Billing and Payment Terms -- We will bill you for our professional fees and out-of-pocket costs each month
as work progresses. Payment is due within 30 days of the invoice date. If payment is not received by the
due date, you will be assessed interest charges of 1.5% per month on the unpaid balance.
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We reserve the right to suspend or terminate our work for non-payment of fees. In accordance with our firm
policies, work may be suspended if your account becomes 90 days or more overdue and will not be
resumed until your account is paid in full. If our work is suspended or terminated, you agree that we will not
be responsible for your failure to meet governmental and other deadlines, for any penalties or interest that
may be assessed against you resulting from your failure to meet such deadlines, and for any other damages
(including but not limited to consequential, indirect, lost profits, or punitive damages) incurred as a result of
the suspension or termination of our services.
Electronic Data Communication and Storage -- In the interest of facilitating our services to you, we may
send data over the Internet, or store electronic data via computer software applications hosted remotely on
the Internet or utilize cloud-based storage. Your confidential electronic data may be transmitted or stored
using these methods. In using these data communication and storage methods, our firm employs measures
designed to maintain data security. We use reasonable efforts to keep such communications and electronic
data secure in accordance with our obligations under applicable laws, regulations, and professional
standards.
You recognize and accept that we have no control over the unauthorized interception or breach of any
communications or electronic data once it has been transmitted or if it has been subject to unauthorized
access while stored, notwithstanding all reasonable security measures employed by us. You consent to our
use of these electronic devices and applications.
Third Party Service Providers or Subcontractors -- In the interest of enhancing our availability to meet your
professional service needs while maintaining service quality and timeliness, we may use a third-party
service provider to assist us. We require our third-party service providers have established procedures and
controls designed to protect client confidentiality and maintain data security. As the paid provider of
professional services, our firm remains responsible for exercising reasonable care in providing such
services, and our work product will be subjected to our firm's customary quality control procedures. By
accepting the terms and conditions of our engagement, you are providing your consent and allow us to
disclose your confidential information to a third-party service provider, if such disclosure is necessary to
deliver professional service or provide support services to our firm.
Independent Contractor -- When providing services to your company, we will be functioning as an
independent contractor and in no event will we or any of our employees be an officer of you, nor will our
relationship be that of joint ventures, partners, employer and employee, principal and agent, or any similar
relationship giving rise to a fiduciary duty to you.
Any obligations under this agreement are solely obligations of the firm, and no partner, principal, employee
or agent of the firm shall be subjected to any personal liability whatsoever to you or any person or entity.
Firm Associations -- The firm is a member of PrimeGlobal, a global association of independent accounting
firms. No PrimeGlobal member firm is an agent or partner of the association or of any other member firm.
No PrimeGlobal member firm has the authority to enter into any legal obligations on behalf of the association
or any other member firm. If the firm introduces you to another PrimeGlobal member firm, this firm
specifically denies any liability for any work performed by that firm. You should make your own contractual
arrangements with that firm for work that they perform. The fact that you may have been introduced to us
by another PrimeGlobal member firm does not make that firm, its partners or its employees responsible for
any of our acts or omissions.
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The firm is not the agent or partner of PrimeGlobal or any other member firm and does not have the authority
to enter into legal obligations on behalf of either the association or any other member firm thereof. You
agree that this firm has the sole liability for any work performed under this engagement and you undertake
not to make any claim or bring any proceedings against either PrimeGlobal or any other member of
PrimeGlobal in relation to work covered by this engagement.
Records Management –
Record Retention and Ownership
We will return all of your original records and documents provided to us at the conclusion of the engagement.
Your records are the primary records for your operations and comprise the backup and support for your
work product. Our copies of your records and documents are not a substitute for your own records and do
not mitigate your record retention obligations under any applicable laws or regulations.
Workpapers and other documents created by us are our property and will remain in our control. Copies are
not to be distributed without your written request and our prior written consent. Our workpapers will be
maintained by us in accordance with our firm’s record retention policy and any applicable legal and
regulatory requirements. A copy of our record retention policy is available upon request.
Our firm destroys workpaper files after a period of seven (7) years from the completion of the engagement
as long as you remain a client with us. Catastrophic events or physical deterioration may result in damage
to or destruction of our firm’s records, causing the records to be unavailable before the expiration of the
retention period as stated in our record retention policy.
Working Paper Access Requests by Regulators and Others
State, federal and foreign regulators may request access to or copies of certain workpapers pursuant to
applicable legal or regulatory requirements. Requests also may arise with respect to peer review, an ethics
investigation, or the sale of our accounting practice. If requested, access to such workpapers will be
provided under the supervision of firm personnel. Regulators may request copies of selected workpapers
to distribute the copies or information contained therein to others, including other governmental agencies.
If we receive a request for copies of selected workpapers, provided that we are not prohibited from doing
so by applicable laws or regulations, we agree to inform you of such request as soon as practicable. You
may, within the time permitted for our firm to respond to any request, initiate such legal action as you deem
appropriate, at your sole expense, to attempt to limit the disclosure of information. If you take no action
within the time permitted for us to respond, or if your action does not result in a judicial order protecting us
from supplying requested information, we may construe your inaction or failure as consent to comply with
the request.
If we are not a party to the proceeding in which the information is sought, you agree to reimburse us for our
professional time and expenses, as well as the fees and expenses of our legal counsel, incurred in
responding to such requests.
Summons or Subpoenas
All information you provide to us in connection with this engagement will be maintained by us on a strictly
confidential basis.
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If we receive a summons or subpoena which our legal counsel determines requires us to produce
documents from this engagement or testify about this engagement, provided that we are not prohibited from
doing so by applicable laws or regulations, we agree to inform you of such summons or subpoena as soon
as practicable. You may, within the time permitted for our firm to respond to any request, initiate such legal
action as you deem appropriate, at your sole expense, to attempt to limit discovery. If you take no action
within the time permitted for us to respond, or if your action does not result in a judicial order protecting us
from supplying requested information, we may construe your inaction or failure as consent to comply with
the request.
If we are not a party to the proceeding in which the information is sought, you agree to reimburse us for our
professional time and expenses, as well as the fees and expenses of our legal counsel, incurred in
responding to such requests.
Disclaimer of Legal and Investment Advice -- Our services under this letter do not constitute legal or
investment advice unless specifically agreed to in this Letter. We recommend that you retain legal counsel
and investment advisors to provide such advice.
Brokerage or Investment Advisory Statements -- If you provide our firm with copies of brokerage
(or investment advisory) statements and/or read-only access to your accounts, we will use the information
solely for the purpose described in this engagement letter. We will rely on the accuracy of the information
provided in the statements and will not undertake any action to verify this information. We will not monitor
transactions, investment activity, provide investment advice, or supervise the actions of the entity or
individuals entering into transactions or investment activities on your behalf. We recommend you receive
and carefully review all statements upon receipt and direct any questions regarding account activity to your
banker, broker or investment advisor.
Federally Authorized Practitioner –Client Privilege -- Internal Revenue Code §7525, Confidentiality
Privileges Related to Taxpayer Communication, provides a limited confidentiality privilege applying to tax
advice embodied in taxpayer communications with federally authorized tax practitioners in certain limited
situations.
This privilege is limited in several important respects. For example, this privilege does not apply to your
records, state tax issues, state tax proceedings, private civil litigation proceedings, or criminal proceedings.
While we will cooperate with you with respect to the privilege, asserting the privilege is your responsibility.
Inadvertent disclosure of otherwise privileged information may result in a waiver of the privilege. Please
contact us immediately if you have any questions or need further information about this federally authorized
practitioner-client privilege.
Limitations on Oral and Email Communications -- We may discuss with you our views regarding the
treatment of certain items or decisions you may face. We may also provide you with information in an email.
Any advice or information delivered orally or in an email (rather than through a memorandum delivered as
an email attachment) will be based upon limited research and a limited discussion and analysis of the
underlying facts. Additional research or a more complete review of the facts may affect our analysis and
conclusions.
Due to these limitations and the related risks, it may or may not be appropriate to proceed with any decision
solely on the basis of any oral or email communication. You accept all responsibility, except to the extent
caused by the gross negligence or willful misconduct of LSL CPAs and Advisors, for any loss, cost or
expense resulting from your decision (i) not to have us perform the research and analysis necessary to
reach a more definitive conclusion and (ii) to instead rely on an oral or email communication.
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The limitation in this paragraph will not apply to an item of written advice that is a deliverable of a separate
engagement. If you wish to engage us to provide formal advice on a matter on which we have
communicated orally or by email, we will confirm this in a separate engagement letter.
Management Responsibilities -- While we can provide assistance and recommendations, you are
responsible for management decisions and functions, and for designating an individual with suitable skill,
knowledge or experience to oversee any services that we provide. You are responsible for evaluating the
adequacy and results of the services performed and accepting responsibility for such services. You are
ultimately responsible for establishing and maintaining internal controls, including monitoring ongoing
activities.
Conflicts of Interest -- If we, in our sole discretion, believe a conflict has arisen affecting our ability to deliver
services to you in accordance with either the ethical standards of our firm or the ethical standards of our
profession, we may be required to suspend or terminate our services without issuing our work product
Mediation -- If a dispute arises out of or relates to the letter including the scope of services contained herein,
or the breach thereof, and if the dispute cannot be settled through negotiation, the parties agree first to try
to settle the dispute by mediation administered by the American Arbitration Association (“AAA”) under the
AAA Professional Accounting and Related Services Dispute Resolution Rules before resorting to arbitration,
litigation, or some other dispute resolution procedure. The mediator will be selected by letter of the parties.
If the parties cannot agree on a mediator, a mediator shall be designated by the AAA. Any mediator so
designated must be acceptable to all parties. The mediation will be conducted in California.
The mediation will be treated as a settlement discussion and, therefore, will be confidential. The mediator
may not testify for either party in any later proceeding related to the dispute. No recording or transcript shall
be made of the mediation proceedings. The costs of any mediation proceedings shall be shared equally by
all parties. Any costs for legal representation shall be borne by the hiring party.
Limitation of Liability -- LSL CPAs and Advisors liability for all claims, damages, and costs arising from this
engagement is limited to three (3) times the total amount of fees paid by you to us for services rendered
under this letter.
Indemnification -- You agree to hold LSL CPAs and Advisors harmless from any and all claims which arise
from knowing misrepresentations to us by your management, or the intentional withholding or concealment
of information from us by your management. You also agree to indemnify us for any claims made against
us by third parties, which arise from any of these actions by your management. The provisions of this
paragraph shall apply regardless of the nature of the claim.
Designation of Venue and Jurisdiction -- In the event of a dispute, you and we agree that the courts of the
state of California shall have jurisdiction, and we agree to submit all disputes to the Superior Court of
Orange, California, which is the proper and most convenient venue for resolution. We also agree that the
law of the state of California shall govern all such disputes.
Proprietary Information -- You acknowledge that proprietary information, documents, materials,
management techniques and other intellectual property we use are a material source of the services we
perform and were developed prior to our association with you. Any new forms, software, documents or
intellectual property we develop during this engagement for your use shall belong to us, and you shall have
the limited right to use them solely within your business. All reports, templates, manuals, forms, checklists,
questionnaires, letters, letters and other documents which we make available to you are confidential and
proprietary to us. Neither you, nor any of your agents, will copy, electronically store, reproduce or make
available to anyone other than your personnel, any such documents. This provision will apply to all materials
whether in digital, “hard copy” format or other medium.
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Statute of Limitations -- You agree that any claim arising out of this letter shall be commenced within one
(1) year of the delivery of the work product to you, regardless of any longer period of time for commencing
such claim as may be set by law. A claim is understood to be a demand for money or services, the service
of a suit, or the institution of arbitration proceedings against us.
Termination and Withdrawal -- We reserve the right to withdraw from the engagement without completing
services for any reason, including, but not limited to, your failure to comply with the terms of this letter or as
we determine professional standards require. If our work is suspended or terminated, you agree that we
will not be responsible for your failure to meet governmental and other deadlines, or for any liability,
including but not limited to, penalties or interest that may be assessed against your resulting from your
failure to meet such deadlines.
If this letter is terminated before services are completed, you agree to compensate us for the services
performed and expenses incurred through the effective date of termination.
Assignment -- All parties acknowledge and agree that the terms and conditions of this Letter shall be binding
upon and inure to the parties’ successors and assigns, subject to applicable laws and regulations.
Severability -- If any portion of this Letter is deemed invalid or unenforceable, said finding shall not operate
to invalidate the remainder of the terms set forth in this Letter.
Code of Professional Conduct -- To ensure that our independence is not impaired under the AICPA Code
of Professional Conduct, you agree to inform the engagement partner before entering in any substantive
employment discussions with any of our personnel. In accordance with Section 50 of the Board of
Accountancy Regulations for the State of California, this shall provide notice that Lance, Soll & Lunghard
CPAs, Certified Public Accountants, is licensed by the California Board of Accountancy.
We appreciate the opportunity to be of service to City of Moorpark and believe this letter accurately
summarizes the significant terms of our engagement. If you have any questions, please let us know. If you
agree with the terms of our engagement as described in this letter, please sign the enclosed copy and
return it to us.
Very truly yours,
LANCE, SOLL & LUNGHARD, LLP
ACCEPTED:
This letter correctly sets forth the understanding of City of Moorpark:
Signature:
Title:
Date:
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EXHIBIT A
APPROPRIATION’S LIMIT PROCEDURES
1. We obtained the completed Worksheets No. 1 through No. 7 (or other alternative computations) and
compared the limit and annual adjustment factors included in those worksheets to the limit and annual
adjustment factors that were adopted by resolution of the City Council. We also compared the
population and inflation options included in the aforementioned worksheets to those that were selected
by a recorded vote of the City Council.
2. For the accompanying Appropriations Limit Worksheet No. 6, we multiplied line A, last year's limit, by
line D, ratio of change, and agreed the resulting amount to line E, this year's limit.
3. We compared the current year information presented in the accompanying Appropriations Limit
Worksheet No. 6 to the other worksheets described in No. 1 above.
4. We compared the prior year appropriations limit presented in the accompanying Appropriations Limit
Worksheet No. 6 to the prior year appropriations limit adopted by the City Council for the prior year.
SCHEDULE OF PROCEDURES - NTD
1. Procedure: NTD Crosswalk
a. Obtain the Reduced Reporter Form RR-20 prepared by management for the fiscal
year ended June 30, 2018.
b. Obtain the reconciliation documentation management prepares (referred to as
“the crosswalk” throughout this report) to reconcile the chart of accounts, general ledger,
and/or trial balance and other supporting documents such as Excel spreadsheets
(collectively referred to as the accounting system) to Form RR-20.
c. Inquire of management as to whether the crosswalk obtained in procedure 1.b is supported
by the accounting system.
d. For a transit agency that is part of a larger reporting entity, inquire of management as to
whether the crosswalk includes the full cost of providing transit service, including costs
incurred by the larger reporting entity to specifically support the agency’s transit service.
e. Inspect the crosswalk to determine that it incorporates NTD reporting using the applicable
mode(s) and types of service identified in Form RR-20.
2. Procedure: Accrual Accounting
a. Obtain the most recent audited financial statements that include the transit agency and
inspect the notes to the financial statements to determine whether the accrual basis
of accounting was used.
b. Inquire of management as to whether the accrual basis of accounting has continued to be
used since the last audited reporting period and that it is used for NTD reporting in the
current period.
c. If the notes to the financial statements indicate that an accrual basis of accounting is not
being used, or the results of the inquiry to management in procedure 2.b indicate the
accrual basis of accounting is not being used in the current period, inspect the crosswalk
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d. to determine that the transit agency made adjustments to convert to an accrual basis
for NTD reporting.
3. Procedure: Sources of Revenue Expended
a. Trace and agree the two largest directly generated fund passenger fare revenue modes
(all service types) from Form RR-20 to the accounting system.
b. Trace and agree the largest source of funds expended (other than passenger fares) in
the following major categories of funds from Form RR-20 to the accounting system:
(1) Other Directly Generated Funds; (2) Revenue Accrued Through a PT Agreement;
(3) Non-Federal Funds; and (4) Federal Funds.
c. For each of the largest source of funds expended in 3b, inspect the crosswalk to determine
that it identifies, evaluates, and classifies financial transactions into categories of
funds expended on operations and funds expended on capital (USOA Section 2) for the
reporting year.
4. Procedure: Funds Expended
a. Trace and agree the aggregate of total funds expended for operations and total funds
expended for capital from Form RR-20 to the accounting system using the crosswalk or
other written expense documentation.
b. For the two largest modes/type of services, trace and agree funds expended on operations
and funds expended on capital from Form RR-20 to the crosswalk or other written
documentation of functional expenses.
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Sik ®® 330.864.6661 II www.sikich.com
1735 Merriman Road Certified Public Accountants&Advisors
Akron,OH 44313 Members of American Institute of Certified Public Accountants
SYSTEM REVIEW REPORT
October 26,2016
To the Partners of
Lance,Soli & Lunghard, LLP
and the Peer Review Committee of the California Society of CPA's:
We have reviewed the system of quality control for the accounting and auditing practice of Lance,Soli &
Lunghard, LLP (the Firm) in effect for the year ended May 31, 2016. Our peer review was conducted in
accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer
Review Board of the American Institute of Certified Public Accountants.As a part of our peer review, we
considered reviews by regulatory entities, if applicable, in determining the nature and extent of our
procedures. The Firm is responsible for designing a system of quality control and complying with it to
provide the Firm with reasonable assurance of performing and reporting in conformity with applicable
professional standards in all material respects. Our responsibility is to express an opinion on the design
of the system of quality control and the firm's compliance therewith based on our review. The nature,
objectives, scope, limitations of, and the procedures performed in a System Review are described in the
standards at www.aicpa.org/prsummary.
As required by the standards, engagements selected for review included engagements performed under
Government Auditing Standards and audits of employee benefit plans.
In our opinion, the system of quality control for the accounting and auditing practice of Lance, Soil &
Lunghard, LLP in effect for the year ended May 31, 2016 has been suitably designed and complied with
to provide the firm with reasonable assurance of performing and reporting in conformity with applicable
professional standards in all material respects. Firms can receive a rating of pass, pass with
deficiency(ies)or fail. Lance, Soli & Lunghard, LLP has received a peer review rating of pass.
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