HomeMy WebLinkAboutAGENDA REPORT 2019 0717 REG CCSA ITEM 10JCITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of July 17, 2019
ACTION A pproved Staff
Recommendation. BY
B.Garza
J. Consider Authorization of the Filing of a Notice of Completion for the 2018 Slurry
Seal and Pavement Rehabilitation Project (Campus Canyon – University Drive
Area, Princeton Avenue) Specification No. MPK 18-01 and Authorization for
Release of Project Bonds in Accordance with Contract Provisions. Staff
Recommendation: 1) Authorize the City Clerk to file the Notice of Completion for
the 2018 Slurry Seal and Pavement Rehabilitation Project, Project Specification
No. MPK 18-01; and 2) Authorize the City Clerk to release the Faithful
Performance and Material Suppliers and Laborers Bond, Bond No. 024075041,
one year after the date of recordation of the Notice of Completion. (Staff: Daniel
Kim)
Item: 10.J.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Daniel Kim, P.E., Senior Civil Engineer
DATE: 07/17/2019 Regular Meeting
SUBJECT: Consider Authorization of the filing of a Notice of Completion for the
2018 Slurry Seal and Pavement Rehabilitation Project (Campus
Canyon – University Drive Area, Princeton Avenue) Specification No.
MPK 18-01 and Authorization for Release of Project Bonds in
Accordance with Contract Provisions
SUMMARY
On October 17, 2018, the City Council awarded a construction contract to Pavement
Coatings Co. for the 2018 Slurry Seal and Pavement Rehabilitation Project, Project
Specification No. MPK 18-01, in the amount of $299,817.00. The completed project
scope of work included:
• Approximately 675,000 square feet of Type 2 slurry seal on local, residential
streets;
• Approximately 6,000 square feet of pothole and asphalt pavement repair on
Princeton Avenue;
• Approximately 3,500 linear feet of pavement striping; and
• Adjustment of 38 water valve and 9 manhole covers.
After several weather related delays, the project was successfully completed on June
30, 2019. At this time, it is appropriate for the City Council to direct the City Clerk to file
a Notice of Completion with the County Recorder’s Office and to direct staff to close out
the contract documents.
BACKGROUND
The scope of work for the 2018 Slurry Seal and Pavement Rehabilitation Project
consisted of placement of Type 2 slurry seal along the residential streets of the Campus
Canyon Drive and University Drive area and to repair damaged sections of asphalt
Item: 10.J.
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Honorable City Council
07/17/2019 Regular Meeting
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pavement along Princeton Avenue. On October 17, 2018, the City Council awarded a
construction contract to Pavement Coatings Co. for the project in the amount of
$299,817.00. In addition to the original contract amount, the City Council authorized the
City Manager to amend the contract for project contingencies and to increase the area
for street repairs along Princeton Avenue.
Staff issued a Notice to Proceed with an effective start date of November 26, 2018. The
project was originally scheduled to be completed on February 8, 2019. However, the
project encountered several weather related delays and the completion date was
pushed to June 30, 2019.
DISCUSSION
Final inspection for the project is complete and the work performed by Pavement
Coatings Co. is satisfactory. It is staff’s determination that Pavement Coatings Co. has
executed 100% of the construction contract and that it is now appropriate for the City
Council to accept the 2018 Slurry Seal and Pavement Rehabilitation Project as
complete. In summary, the project performed the following:
• Approximately 675,000 square feet of Type 2 slurry seal on local, residential
streets;
• Approximately 6,000 square feet of pothole and asphalt pavement repair on
Princeton Avenue;
• Approximately 3,500 linear feet of pavement striping; and
• Adjustment of 38 water valve and 9 manhole covers.
As part of this project completion and acceptance, the City Clerk will file a Notice of
Completion with the County Recorder’s Office. If no Stop Work Notices are received
from the sub-contractor(s) and/or materials supplier(s), the retainage will be released
thirty-five (35) days after the date of recordation of the Notice of Completion.
Additionally, in accordance with the contract documents, the Faithful Performance and
Material Suppliers and Laborers Bond, Bond No. 024075041 in the amount of
$299,817.00, will be released by the City Clerk’s Office one year after the date of
recordation of the Notice of Completion.
During the execution of the construction contract, three contract change orders were
recommended by staff and approved by the City Manager. The City and the County
Waterworks District No. 1 have an existing agreement to adjust County owned surface
facilities, such as utility covers and manholes. The existing agreement allows the City
to be reimbursed for the construction costs associated with the improvements to the
County’s surface facilities. Portions of the cost amounts from Change Order Nos. 2 and
3 will be reimbursed to the City. The following table provides a summary of the contract
change orders:
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Honorable City Council
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Contract Change Order Summary
No. Description Amount
1 Additional asphalt pavement repair along Princeton Avenue. $21,194.40
2 Add Project Contingency amount to the Contract Agreement
and adjust County Waterworks District surface facilities. $56,517.32
3
Additional County Waterworks District surface facilities
adjustments. There is no net change to the contract
amount. Updated quantities were deducted from Project
Contingency.
$0.00
Total Contract Change Orders $77,711.72
The project was funded from two separate sources:
• Campus Canyon Drive and University Drive area slurry seal was funded by
allocation from the Road Repair and Accountability Act of 2017 (Senate Bill 1)
Road Maintenance and Rehabilitation Account – Cycle 1.
• Princeton Avenue asphalt pavement repairs were funded by the Los Angeles
Area of Contribution Fund through the Princeton Avenue Improvement Project
(CIP C0020).
The total contract amount, taking into consideration the three contract change orders, is
$377,528.72.
Contract Amount – PO 1800074
Description Amount
Schedule A – Campus Canyon – University Drive Slurry Seal
Account No. 2416-311-M0042-55200 $327,534.32
Schedule B – Princeton Avenue Asphalt Repair
Account No. 2014-311-C0020-55200 $49,994.40
Total Contract including Change Orders $377,528.72
Actual construction cost, based on final quantities and field measurements, is
$374,583.22. Staff will be seeking reimbursement from County Waterworks District No.
1, for adjustment of their facilities, in the amount of $37,203.65.
FISCAL IMPACT
There is no fiscal impact with the recordation of the Notice of Completion and release of
the performance bond.
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Honorable City Council
07/17/2019 Regular Meeting
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STAFF RECOMMENDATION
1. Authorize the City Clerk to file the Notice of Completion for the 2018 Slurry Seal
and Pavement Rehabilitation Project, Project Specification No. MPK 18-01; and
2. Authorize the City Clerk to release the Faithful Performance and Material
Suppliers and Laborers Bond, Bond No. 024075041, one year after the date of
recordation of the Notice of Completion.
Attachment: Notice of Completion (Specification No. MPK 18-01)
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ATTACHMENT
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, California 93021
Attn: City Clerk
NO FEE REQUIRED PURSUANT TO:
Government Code Sections 6103 and 27383
Space above this line for Recorder's use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204 must be filed on or within 15 days after the date of completion of a work of
improvement. Civil Code Section 9200 provides that completion of a work of improvement occurs at the earliest of
(a) acceptance of the work of improvement by the public entity or (b) cessation of labor on the work of improvement for a
continuous period of 60 days.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the
property hereinafter described:
2.The full name of the owner is: City of Moorpark
3.The full address of the owner is: 799 Moorpark Avenue, Moorpark, California 93021
4.The nature of the interest or estate of the owner is: fee
5.The owner retained a contractor to perform a work of improvement as follows:
Placement of Type 2 slurry seal on local residential streets and perform asphalt pavement repairs
6.on Princeton Avenue
The name and address of the contractor, if any, for such work of improvement was:
Pavement Coatings Co., 10240 San Sevaine Way, Jurupa Valley, CA 91752
The date of the contract was: November 2, 2018
7.The name and address of the surety, if any, was:
The Ohio Casualty Insurance Company, 175 Berkeley Street, Boston, MA 02116
8.The name and address of the construction lender, if any, for such work of improvement was:
None
9.The property on which the work of improvement was constructed is in the City of Moorpark, County of
Ventura, State of California, and is described as follows: Local residential streets within the Campus
Canyon Drive and University Drive area, Princeton Avenue
10.The street address of said property is: None
11.Date labor ceased on the work of improvement: May 31, 2019
12.The work of improvement was completed on: June 30, 2019
Dated: Signed:
Troy Brown, City Manager, City of Moorpark, 799 Moorpark Ave., Moorpark, California
VERIFICATION
I, the undersigned, say: I am the City Manager of the City of Moorpark. I am authorized to make this
verification for and on behalf of the City of Moorpark and I make this verification for that reason. I have read this
Notice of Completion and the matters stated in this Notice of Completion are true of my own knowledge. I
declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on , 2019, at Moorpark, California.
Signed:__________________________________________________________________________________
Troy Brown, City Manager, City of Moorpark, 799 Moorpark Avenue, Moorpark, California 93021 1
Form Issued: February 15, 2013
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