HomeMy WebLinkAboutAGENDA REPORT 2019 0717 REG CCSA ITEM 10TCITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of July 17, 2019
ACTION A pproved Staff
Recommendation. BY
B.Garza
T. Consider Voting Delegate and Alternates for League of California Cities Annual
Conference – October 16-18 in Long Beach. Staff Recommendation: 1)
Designate Councilmember Pollock as the voting delegate and Councilmember
Mikos as the voting delegate alternate; and 2) Direct the City Clerk to notify the
League of California Cities of the designated voting delegate and alternates.
(Staff: Ky Spangler)
Item: 10.T.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Ky Spangler, City Clerk
DATE: 07/17/2019 Regular Meeting
SUBJECT: Consider Voting Delegate and Alternates for League of California Cities
Annual Conference – October 16-18 in Long Beach
DISCUSSION
The League of California Cities (League) has provided the City with instructions for Council
to designate a voting delegate and up to two alternate voting delegates in order to vote at
the 2019 Annual Conference Business Meeting on League of California Cities matters.
The Conference will be held October 16-18 at the Long Beach Convention Center.
Only individuals who have registered for the conference may be designated as voting
delegates. The League procedures require the City Council to designate a voting delegate
and up to two alternates.
At the present time, Councilmembers Pollock and Mikos will be attending the conference;
Mayor Parvin is not planning to attend. Councilmember Pollock is the City’s representative
to the Channel Counties Division of the League of California Cities and would be the voting
delegate, and Councilmember Mikos would serve as the voting delegate alternate. Any
other attending Councilmember, the City Manager, or Assistant City Manager may also be
designated as voting delegate alternates.
FISCAL IMPACT
None.
STAFF RECOMMENDATION
1)Designate Councilmember Pollock as the voting delegate and Councilmember
Mikos as the voting delegate alternate; and
2)Direct the City Clerk to notify the League of California Cities of the designated
voting delegate and alternates.
Attachment: Letter from League of California Cities
Item: 10.T.
708
ATTACHMENT
IEA
CITIES
'JCS
Council Action Advised by August 30, 2019
June 10, 2019
•
TO: Mayors,City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference—October 16- 18,Long Beach
The League's 2019 Annual Conference is scheduled for October 16— 18 in Long Beach. An
important part of the Annual Conference is the Annual Business Meeting(during General
Assembly), scheduled for 12:30 p.m. on Friday,October 18, at the Long Beach Convention Center.
At this meeting,the League membership considers and takes action on resolutions that establish
League policy.
In order to vote at the Annual Business Meeting,your city council must designate a voting
delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote
in the event that the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to the League's office
no later than Friday,October 4. This will allow us time to establish voting delegate/alternate
records prior to the conference.
Please note the following procedures are intended to ensure the integrity of the voting process at
the Annual Business Meeting.
• Action by Council Required. Consistent with League bylaws, a city's voting delegate
and up to two alternates must be designated by the city council. When completing the
attached Voting Delegate form,please attach either a cony of the council resolution that
reflects the council action takenr or have your city clerk or mayor sign the form affirming
that the names provided are those selected by the city council. Please note that
designating the voting delegate and alternates must be done by city council action and
cannot be accomplished by individual action of the mayor or city manager alone.
• Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference;they
may register for Friday only. To register for the conference,please go to our website:
www.cacities.org. In order to cast a vote, at least one voter must be present at the
Business Meeting and in possession of the voting delegate card. Voting delegates and
alternates need to pick up their conference badges before signing in and picking up
the voting delegate card at the Voting Delegate Desk. This will enable them to receive
the special sticker on their name badges that will admit them into the voting area during
the Business Meeting.
709
1400 K Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates,but
only between the voting delegate and alternates. If the voting delegate and alternates find
themselves unable to attend the Business Meeting,they may not transfer the voting card
to another city official.
• Seating Protocol during General Assembly. At the Business Meeting,individuals with
the voting card will sit in a separate area. Admission to this area will be limited to those
individuals with a special sticker on their name badge identifying them as a voting delegate
or alternate. If the voting delegate and alternates wish to sit together,they must sign in at
the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Sacramento
Convention Center,will be open at the following times: Wednesday, October 16, 8:00 a.m.—6:00
p.m.; Thursday, October 1?,'7:00 a.m.—4:00 p.m.; and Friday, October 18,7:30 a.m.-11:30 a.m..
The Voting Delegate Desk will also be open at the Business Meeting on Friday,but will be closed
during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo. Please
share these procedures and this memo with your council and especially with the individuals that
your council designates as your city's voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to
the League's office by Friday, October 4. If you have questions,please call Darla Yacub at
(916) 658-8254.
Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
710
1400 K Street, Suite 400, Sacramento, CA 95814-3916 www.cacities.org (916) 658-8200
L.,,,,„.1/4,„ LECA L I PORN LEA
CITIES
Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to
League policy.
2. Designating a City Voting Representative. Prior to the Annual Conference,each city
council may designate a voting delegate and up to two alternates;these individuals are
identified on the Voting Delegate Form provided to the League Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates,may
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates), and who have picked up their city's voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk,may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote,a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee. The voting card may be
transferred freely between the voting delegate and alternates,but may not be transferred to
another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting,individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute,the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
711
1400 K Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200