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Home My WebLink AboutAG RPTS 2019 1008 LB REG a°Pa �A�o /iz. CITY OF MOORPARK a, ,,,s.,.. o�,LigeV v4 PARKS,RECREATION&COMMUNITY SERVICES DEPT 1799 Moorpark Avenue,Moorpark,CA 93021 v-0o74^ Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov LIBRARY BOARD REGULAR MEETING AGENDA October 8, 2019 6:00 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: 5. PUBLIC COMMENT: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section.) 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider the Library Board Ad Hoc Committee Report. Staff Recommendation: Provide feedback to Ad Hoc Committee members and receive and file the report. B. Consider Progress Report from Linda Demmers, Library Consultant on the New Library. Staff Recommendation: Receive and file report. 9. CONSENT CALENDAR: A. Approval of Minutes from the Library Board's Regular Meeting of 08/13/2019. Staff Recommendation: Approve the minutes as presented. 10. ADJOURNMENT: i %7 ,a , r b erly S••xton, Administrative Assistant Posted: October 4, 2019. JANICE S.PARVIN CHRIS ENEGREN ROSEANN MIKOS,Ph.D DAVID POLLOCK KEN SIMONS Mayor Councilmember Councilmember Councilmember Councilmember Regular Library Board Meeting Agenda October 8, 2019 Page 2 All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all regular Commission meetings is also available on the City's website at www.moorparkca.gov. Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805)517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II). Regular Library Board Meeting Agenda October 8, 2019 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA )§ CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of Regular Meeting of the Library Board for October 8, 2019. Executed this 4th day of October 2019, at Moorpark, California. * / im•erly S -xton Administrative Assistant Parks, Recreation and Community Services Department ITEM: 8.A. CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Candice Sunseri, President Pro-Tem Linda Goble, Board Member DATE: 10/08/2019 Regular Meeting SUBJECT: Consider the Library Board Ad Hoc Committee Report DISCUSSION The Library Board Ad Hoc Committee Status report for September and October is attached for your review. STAFF RECOMMENDATION Provide feedback to Ad Hoc Committee members and receive and file the report. ITEM: 8.A. Attachment City of Moorpark Library Board Ad Hoc Committee Report October 2019 Committee Members > Candice Sunseri — Moorpark Library Board member > Linda Goble — Moorpark Library Board member Committee Purpose The purpose of the ad hoc committee is to raise funds to support equipping the planned new Moorpark City Library Previous Month Activities and Accomplishments > The Moorpark Friends of the Library (MFOTL) Board met and discussed the proposal to work with the Library Board Ad Hoc Committee on fund raising for the new library. There was agreement to partner on the effort. Planned Activities > Schedule and conduct a follow up meeting between the ad hoc committee and representatives from the MFOTL Board to review the 2 Board positions and discuss next steps > Define a process for the committee and the MFOTL to work together for a common fund raising purpose o Find out current planned schedule for the new library o How to organize as a joint committee o How to use volunteers o How to manage funds raised - making use of the fact that the MFOTL is already an established non-profit organization o Develop a single consistent message that all committee members and volunteers will use Page 1 of 2 ITEM: 8.A. Attachment City of Moorpark Library Board Ad Hoc Committee Report October 2019 > Draft a list of ideas for fund raising o Community Events — these events will raise funds and raise awareness of the library project o Grants o Direct Appeals > Begin list of specific library needs (e.g. furniture, materials, electronics) > Draft a plan to present to community service organizations with a goal of optimizing outreach and soliciting support Submitted by, Candice Sunseri Linda Goble Page 2 of 2 ITEM: 8.B. Consider Progress Report from Linda Demmers, Library Consultant on the New Library. Verbal Presentation No Staff Report ITEM: 9.A. MINUTES OF THE LIBRARY BOARD REGULAR MEETING Moorpark Community Center August 13, 2019 A Regular Meeting of the Library Board of the City of Moorpark was held on August 13, 2019 in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: President Pro Tern Sunseri called the meeting to order at 6:02 p.m. 2. PLEDGE OF ALLEGIANCE: Board Member Goble led the Pledge of Allegiance. 3. ROLL CALL: Present: Board Members Burnett, Goble, Mc Dowell and President Pro Tern Sunseri. Absent: President Landry 4. SPECIAL AGENDA ITEMS: None. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section.) None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS: Board Member Burnett shared ideas about things to consider when preparing to build a library. 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider Library Board Ad Hoc Committee Report. Staff Recommendation: Provide feedback to Ad Hoc Committee members and receive and file the report. Board Member Goble gave an update about the Ad Hoc Committee's first meeting. There were no speakers. Board Member Goble requested the Library Board approve the Ad Hoc Committee to work as a subcommittee of The Friends of the Library to raise funds for the new library. Library Board members approved by unanimous consensus the Ad Hoc Committee to work with The Friends of the Library as a subcommittee to raise funds for the new library. Board Member Goble advised that the Friends of the Library will be determining at their next board meeting if they agree to work with the Library Board Ad Hoc Committee and if their role will include assistance with fundraising and handling of funds through their non-profit organization. Board members and staff discussed fundraising and public outreach options including events, grants, sponsorships, meeting with local service groups and a direct appeal campaign. Linda Goble suggested the Ad Hoc Committee develop a unified message about the purpose and goals of the Ad Hoc Committee. Staff suggested the Ad Hoc Committee determine what they will be raising funds for in order to define their fundraising goals. MOTION: Board Member Goble moved and Board Member Burnett seconded a motion to receive and file the report. The motion carried by unanimous voice vote. 9. CONSENT CALENDAR: MOTION: Board Member Goble motioned and Board Member Burnett seconded a motion to approve the Consent Calendar. The motion carried by unanimous voice vote. A. Approval of Minutes from the Joint Meeting of the City Council and Library Board's Meeting of 04/10/2019. Staff Recommendation: Approve the minutes as presented. B. Approval of Minutes from Library Board's Regular Meeting of 07/09/2019. Staff Recommendation: Approve the minutes as presented. 10. ADJOURNMENT: President Pro Tem Sunseri adjourned the meeting at 6:36 P.M. David Landry, President Kimberly Sexton, Administrative Assistant