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Home My WebLink AboutAGENDA REPORT 2019 0918 REG CCSA ITEM 10ICITY OF MOORPARK, CALIFORNIA City Council Meeting of September 18, 2019 ACTION Approved Staff Recommendation. BY B.Garza I. Consider Reimbursement Agreement from Ventura County Transportation Commission for Free College Trips on Moorpark City Transit. Staff Recommendation: Authorize the City Manager to sign the Reimbursement Agreement with the Ventura County Transportation Commission, subject to final language approval by the City Manager. (Staff: Shaun Kroes) Item: 10.I. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Shaun Kroes, Program Manager DATE: 09/18/19 Regular Meeting SUBJECT: Consider Reimbursement Agreement from Ventura County Transportation Commission for Free College Trips on Moorpark City Transit BACKGROUND AND DISCUSSION On June 20, 2018, City Council approved a Reimbursement Agreement with the Ventura County Transportation Commission (VCTC) for reimbursement of free bus trips provided to passengers who displayed a college ID. Specific colleges covered were CSUCI, Moorpark College, Oxnard College, Ventura College, and California Lutheran University. All transit agencies in Ventura County participated in the program. The college reimbursement program is funded from the Low Carbon Transit Operations Program (LCTOP). The original agreement had a one-year term with an option for an additional one-year extension based on letters of approval from the respective City Managers. Rather than do the letter of approval, VCTC has elected to establish a new Reimbursement Agreement (attached), which is essentially a duplicate of the prior agreement, with the exception that the term of the Reimbursement Agreement does not expire. Rather, the reimbursement program will remain in place so long as VCTC continues to receive LCTOP funding (or another funding source replaces the LCTOP funding). Since the program began, the City has provided 7,943 trips and collected $8,737.30 in fare reimbursements in Fiscal Year (FY) 2018/19. This is 32% more trips and revenue than originally estimated. College reimbursement trips accounted for 16% of total FY 2018/19 ridership and 25% of passenger revenue. The higher percentage of fare revenue is due to the City receiving $1.10 for each trip provided, compared to the City’s regular fare of $1.00 per trip. Additionally, as City Council will recall, the City provides Item: 10.I. 561 free trips to passengers 65 and older, as well as passengers with a disability. Children 5 years old and younger also ride for free. Moorpark City Transit drivers record passengers who show a valid college ID on their Driver Passenger Count Sheets (Count Sheets). The City submits the Count Sheets along with a summary of the free trips provided to VCTC, which then reimburses the City. FISCAL IMPACT The City would continue to receive $1.10 for each passenger with a valid college ID that receives a free trip. As with the prior agreement, VCTC has the sole discretion to change the reimbursement rate of $1.10 per trip. Although the prior agreement expired on June 30, 2019, VCTC staff has stated that they will continue to reimburse the transit providers for trips provided from July 2019 through final execution of the new Reimbursement Agreement. STAFF RECOMMENDATION Authorize the City Manager to sign the Reimbursement Agreement with the Ventura County Transportation Commission, subject to final language approval by the City Manager. Attachment: Agreement 562 Reimbursement Agreement for Transit Providers AGREEMENT BETWEEN VCTC AND VENTURA COUNTY TRANSIT OPERATORS For good and sufficient consideration, the receipt of which is hereby acknowledged, this Agreement is made and entered into by and among the Ventura County Transportation Commission (VCTC) and the Participating Transit Providers collectively referred to herein as the “AGENCIES.” Section 1: Purpose The purpose of this Agreement is for the VCTC to cooperatively provide reimbursement for the use of AGENCIES’ services by Enrolled College Students. Enrolled College Students are those individual college and university students currently enrolled at the Eligible Schools. Eligible Schools include the California State University Channel Islands, the Ventura County Community College District, and California Lutheran University. Section 2: Term The term of this Agreement is effective July 1, 2019. The Agreement is valid in perpetuity as long as the program is funded. The Agreement may be terminated by either party with a 30-day written notification. Section 3: Operation The responsibilities of the AGENCIES with respect to the College Ride Pilot Program are as follows: •Fare Collection: The passenger shall provide the transit vehicle operator (driver) the passenger’s individual student identification card from the Eligible Schools or the Approved Alternative Fare Media. Approved Alternative Fare Media shall be mutually agreed upon by the AGENCIES prior to acceptance. The collecting AGENCY shall record the ridership data by route for each Eligible School boarding. This data may be captured manually using “Tally Sheets” OR for collected using on-board vehicle technology. The per-route boardings data will be provided as backup to the AGENCIES invoice. •Reimbursement: An accounting invoice listing the number of boardings by Enrolled College Students will be submitted no more than once a month to the VCTC. As backup the Tally Sheets OR original, unedited, and untampered data system reports that accurately reflect the number of times valid Enrolled College Students were provided a passenger trip. The VCTC will reimburse the transit provider agency at a rate of $1.10 for each trip submitted. The VCTC will provide the reimbursement within thirty days following acceptance of a complete invoice packet (i.e. invoice and tickets). Reimbursement amounts per trip are subject to change if the VCTC adjusts the value of the Enrolled College Student trip, which VCTC may do in its sole discretion. The VCTC shall provide sixty (60) days prior written notice to all transit AGENCIES participating in the program for changes to the reimbursement rate. ATTACHMENT 563 Section 4: Beneficiaries of Agreement This Agreement is for the sole benefit of the parties hereto and no individual, organization, group, firm, or other entity shall have any claim for benefits hereunder. Section 5: Changes to Agreement This agreement may only be amended by written agreement signed by all parties. Section 6: Termination of Agreement An AGENCY may terminate this Agreement in whole or in part at any time, by provision of thirty (30) days written notice to VCTC and the other AGENCIES, whenever, for any reason, the AGENCY shall determine that such action is in its best interests. Section 7: Hold Harmless Each of the AGENCIES (individually when referred to herein as the “Indemnifying Party”) shall indemnify, protect, defend and hold the other AGENCY, their officers, employees and agents harmless from all liability, claims or damages arising out of, caused by, or resulting from, the Indemnifying Party’s negligence in performing its obligations pursuant to this Agreement. Section 8: Notices or Notification Any notice required to be given in writing under this Agreement, or other notifications, shall be given to the parties at the following addresses: Darren Kettle VCTC Executive Director 950 County Square Drive, #207 Ventura, CA 93003 Ventura County Transit Operators (See Exhibit “A”) In witness whereof, the parties hereto have executed this Agreement on the dates stated below. By: _________________________________ Date: __________________ DARREN KETTLE, Executive Director 564 By:_____________________________________ Date: ___________________ Name:__________________________________ Agency: City of Camarillo 565 By: _____________________________________ Date: ___________________ Name: _ Troy Brown, City Manager ____________ Agency: City of Moorpark 566 By:_____________________________________ Date: ___________________ Name:__________________________________ Agency: City of Ojai 567 By:_____________________________________ Date: ___________________ Name:__________________________________ Agency: City of Simi Valley 568 By:_____________________________________ Date: ___________________ Name:__________________________________ Agency: City of Thousand Oaks 569 By:_____________________________________ Date: ___________________ Name:__________________________________ Agency: Gold Coast Transit District 570 EXHIBIT A Ventura County Transit Operators General Manager Gold Coast Transit District 301 E. Third St. Oxnard, CA 93030-6048 City Manager City of Simi Valley Transit City Hall 2929 Tapo Canyon Road Simi Valley, CA 93063 City Manager City of Ojai Transit/Ojai Trolley Ojai City Hall 401 S. Ventura Street Ojai, CA 93023 City Manager City of Camarillo/Camarillo Area Transit City Hall 601 Carmen Drive Camarillo, California 93010 City Manager City of Moorpark/Moorpark City Transit City Hall 799 Moorpark Avenue Moorpark, CA 93021 City Manager City of Thousand Oaks/Thousand Oaks Transit City Hall 2100 Thousand Oaks Boulevard Thousand Oaks, CA 91362 571