The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 2019 0619 REG CCSA ITEM 10NCITY OF MOORPARK, CALIFORNIA City Council Meeting of June 19, 2019 ACTION Approved Staff Reco mmendation. BY B.Garza N. Consider Amendment No. 1 to Agreement with Beacon Integrated Professional Resources, Inc., dba Hamner, Jewell and Associates for Real Property Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 1 with Hamner increasing the total not-to-exceed amount from $50,000 to $100,000 and extending the term from June 30, 2019 to June 30, 2021, and authorize the City Manager to execute the Amendment, subject to final language approval by the City Manager. (Staff: Shaun Kroes) Item: 10.N. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Shaun Kroes, Program Manager DATE: 06/19/2019 Regular Meeting SUBJECT: Consider Amendment No. 1 to Agreement with Beacon Integrated Professional Resources, Inc., dba Hamner, Jewell and Associates for Real Property Services BACKGROUND AND DISCUSSION The City has used Hamner, Jewell and Associates (Hamner) for real property services for several years. The City’s Agreement with Hamner is task-based. Hamner submits proposals for specific real property service projects on an as needed basis. As of this staff report, there have been 4 Tasks established: Task No. Project Description Dollar Amount (not-to- exceed) 1 Temporary construction easements for Spring Road Widening Project (CIP C0032) $11,725 2 Princeton Avenue Widening – Caltrans Right- of-Way Certification (CIP C0020) $5,500 3 Princeton Avenue Widening – Caltrans Right- of-Way Certification (CIP C0020) $5,000 4 Princeton Avenue Widening – Caltrans Right- of-Way Certification (CIP C0020) $5,150 Total $27,375 Remaining balance ($50,000 original amount) $22,625 Although a balance of $22,625 remains on the existing Agreement, staff anticipates additional expenditures in the near future, including continued work on Spring Road widening, Princeton Avenue widening, and Los Angeles Avenue widening, that will exceed the remaining balance. Item: 10.N. 863 Honorable City Council 06/19/2019 Regular Meeting Page 2 Staff is proposing to extend the existing Agreement with Hamner for an additional two years, and increase the total not-to-exceed amount from $50,000 to $100,000. As previously mentioned, work from Hamner is requested on an as needed basis. The City Manager approves all task orders. FISCAL IMPACT The proposed Amendment would increase Hamner’s total not-to-exceed amount from $50,000 to $100,000. In order for the City to assign Tasks to the proposed Agreement, sufficient funds will need to be provided at the time that a Task is assigned. STAFF RECOMMENDATION Authorize the City Manager to sign Amendment No. 1 with Hamner increasing the total not-to-exceed amount from $50,000 to $100,000 and extending the term from June 30, 2019 to June 30, 2021, and authorize the City Manager to execute the Amendment, subject to final language approval by the City Manager. Attachment: Amendment No. 1 864 AMENDMENT NO. 1 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MOORPARK AND BEACON INTEGRATED PROFESSIONAL RESOURCES, INC., dba HAMNER, JEWELL AND ASSOCIATES FOR REAL PROPERTY SERVICES This Amendment No. 1 to the Agreement between the City of Moorpark, a municipal corporation (“City”), and Beacon Integrated Professional Resources, Inc., a corporation, dba Hamner, Jewell and Associates (“Consultant”), for real property services (“Agreement”), is made and entered into on this ___ day of ____________________, 2019. RECITALS WHEREAS, on August 7, 2017 the City and Consultant entered into an Agreement to have the Consultant provide right-of-way acquisition services; and WHEREAS, the City and Consultant now desire to amend the Agreement for an additional period; and WHEREAS, the City and Contractor now desire to amend the Agreement to increase the compensation for services to be performed by Contractor from fifty thousand dollars ($50,000.00) by a value of fifty thousand dollars ($50,000.00) for a total contract value of one hundred thousand dollars ($100,000.00), and document said agreement to amend by jointly approving Amendment No. 1 to the Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I. Section 1, TERM, is amended by replacing this section in its entirety as follows: “The term of this Agreement shall be from the date of execution to June 30, 2021.” II. Section 2, SCOPE OF SERVICES, is amended by replacing the second paragraph in its entirety as follows: “Compensation for the services to be performed by Consultant shall be in accordance with Exhibit C. Compensation shall not exceed the rates as stated in Exhibit F or total contract value of one hundred thousand dollars ($100,000.00), without a written Amendment to the Agreement executed by both parties. Payment by City to Consultant shall be in accordance with the provisions of this Agreement.” III. Section 5, PAYMENT, is amended by replacing the second paragraph in its entirety as follows: “The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit F, based upon actual time spent on the above tasks. This amount shall not exceed one hundred thousand dollars ($100,000.00) for the total 865 term of the Agreement unless additional payment is approved as provided in this Agreement.” IV. Remaining Provisions: Except as revised by this Amendment No. 1, all of the provisions of the Agreement shall remain in full force and effect. In W itness W hereof, the parties hereto have caused this Amendment to be executed the day and year first above written. CITY OF MOORPARK BEACON INTEGRATED PROFESSIONAL RESOURCES, INC., dba HAMNER, JEWELL AND ASSOCIATES _______________________________ _______________________________ Troy Brown City Manager Lillian D. Jewell President Attest: _______________________________ City Clerk Amendment No. 1 to Agreement between City of Moorpark and Hamner, Jewell and Associates. Page 2 866 F ISCAL Y EAR 2019-2020 R ATE S CHEDULE H AMNER , J EWELL & A SSOCIATES | W W W . H A M N ER -J EW ELL. C O M H AMNER , J EWELL & A SSOCIATES (a Division of Beacon Integrated Professional Resources, Inc.) Hamner, Jewell & Associates is committed to providing the most cost effective, quality real estate services available. At all times, by pre-directive, our clients may structure and direct our efforts and general time expenditures so as to maintain control of the course of our scope of work and the cost of our services. We will bill only for time and costs actually expended in accomplishing the project goals in the most efficient and professional manner. Our Fiscal Year 2019-2020 Rate Schedule, effective July 1, 2019, is as follows: Managing Senior Associate $250 an hour Senior Associate II/Project Manager $165 an hour Senior Associate I/Project Manager $138 an hour Associate II (Acquisition/Relocation) $115 an hour Associate I (Acquisition/Relocation) $ 98 an hour Project Coordinator/Quality Control $ 105 an hour Transaction/Escrow Coordinator $ 92 an hour Transaction Assistant $ 60 an hour Assistant/Clerical Support $ 47 an hour Appraisers Lump Sum Fee per Appraisal Assignment These rates are inclusive of general office expenses, overhead, and profit. Reimbursable costs that may be passed through to the client as additional expenses include travel expenses (based upon the standard IRS mileage reimbursement rate for automobile travel, or actual expenses for rail or air travel), special handling fees such as certified, express mail, and courier delivery charges, postage, photography, copy and printing, certain project/client-specific telephone expenses, and other charges made by third parties in connection with performing the scope of services. Such third party expenses may include, but are not limited to, such costs as moving bid fees, title and escrow company charges, and appraisal fees. Fees charged by insurance companies for issuing insurance certificates for client per contract requirements will also be billed through to client for reimbursement. Per diem charges may apply in cases where the project area is more than two hours auto commuting time away from a Hamner, Jewell & Associates (“HJA”) office location. All reimbursable and third party expenses will be billed to the client at cost plus 10%, with appropriate invoices or other appropriate documentation provided for reference, unless mark-up is contractually restricted. Mileage and travel costs will be passed through without mark-up. Statements for work shall be rendered monthly. Payments are due within 30 days. Payments not received within said period will accrue interest at a rate of 10% per annum. If HJA is called upon or compelled to provide support for litigation or other proceedings, or respond to subpoenas in any way whatsoever related to the work HJA has completed on client’s behalf, client shall pay HJA for required time in accordance with the hourly rates and fees specified in this Fee Schedule, except, however, any time for court testimony and depositions shall be paid at a rate of $400/hour for HJA Senior Associates, $250/hour for HJA Associates, and $150/hour for HJA support staff. HJA shall additionally be reimbursed for all out-of-pocket and overhead expenses in connection with such proceedings. This provision shall survive the term of the contract and shall be binding without restriction or otherwise stated contract budget limitations. Rates may be adjusted annually with thirty days advance written notice. Publication and distribution of this rate schedule shall be deemed such annual notice with regard to annual rate adjustment contractual provisions. Thank you for selecting HJA to service your real estate needs. We look forward to continuing to work with you in the new fiscal year. Exhibit F 867