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Home My WebLink AboutAGENDA REPORT 2019 0619 REG CCSA ITEM 10RCITY OF MOORPARK, CALIFORNIA City Council Meeting of June 19, 2019 ACTION Approved Staff Reco mmendation, Including Adoption of Resolution No. 2019-3825. BY B.Garza R. Consider Resolution to Designate Subrecipient Agents to Obtain Federal Emergency Management Agency Hazard Mitigation Assistance Grant Funds Sub-granted through the State of California Department of Emergency Services. Staff Recommendation: Authorize City Clerk to certify Cal OES’ Designation of Subrecipient’s Agent Resolution; and 2) Adopt Resolution No. 2019-____. ROLL CALL VOTE (Staff: Teri Davis) Item: 10.R. Item: 10.R. MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: Teri Davis, Program Manager DATE: 06/19/19 Regular Meeting SUBJECT: Consider Resolution to Designate Subrecipient Agents to Obtain Federal Emergency Management Agency Hazard Mitigation Assistance Grant Funds Sub-granted through the State of California Department of Emergency Services BACKGROUND The Federal Emergency Management Agency (FEMA) provides grant funding under many different circumstances one of which is through the Hazard Mitigation Assistance Program (HMA). The HMA program provides funding for eligible mitigation activities that reduce disaster losses and protect life and property from future disaster damages including the Hazard Mitigation Grant Program (HMGP). HMGP funding becomes available after an area experiences a qualifying disaster in an effort to mitigate against such a disaster recurring in the same area. HMGP DR-4407 (DR-4407) is a competitive grant that resulted from the Woolsey and Hill fires. Staff has taken preliminary steps to secure funds for the Community Center portion of the Back-up Generator at Community Center Project M0023 (Project). The Project is anticipated to cost $500,000. HMGP funding provides a 75% match. DISCUSSION In March 2019, staff submitted to California Governor’s Office of Emergency Services (Cal OES), the DR-4407 recipient, a Notice of Interest to be considered an eligible subrecipient for DR-4407 funds. Cal OES notified the City that the Project is eligible. Staff attended HMGP application workshops and has been gathering data for the DR-4407 application, which is due during the first week of July 2019. A resolution by the City Council appointing three authorized agents is a necessary component to the application. The resolution can be either disaster specific or universal so that it applies to any HMGP funding opportunity offered during a three-year period. 903 Honorable City Council 06/19/2019 Regular Meeting Page 2 In 2018, City Council adopted Resolution No. 2018-3685 appointing the City Manager, Assistant City Manager, and Finance Director as authorized agents for FEMA’s Emergency Management Performance Grant (EMPG). By doing so, the authorized agents may take any actions necessary for the purpose of obtaining EMPG funding. Staff is requesting the City Council to appoint the same positions as authorized agents to engage with FEMA and Cal OES regarding HMGP funds for a three-year period which includes DR-4407. FISCAL IMPACT Total DR-4407 funds requested is $375,000 for the $500,000 Project, leaving the City with the remaining 25% match cost of $125,000 which is appropriated in the FY 19/20 budget from the Equipment Replacement Fund (3003). STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) 1. Authorize City Clerk to certify Cal OES’ Designation of Subrecipient’s Agent Resolution 2. Adopt Resolution No. 2019-____. Attachment A: Resolution No. 2019-____ 904 RESOLUTION NO. 2019-_____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADOPTING THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES’S (CAL OES) DESIGNATION OF SUBRECIPIENT’S AGENT RESOLUTION TO BE SUBMITTED TO CAL OES FOR FEDERAL EMERGENCY MANAGEMENT AGENCY’S (FEMA) HAZARD MITGATION GRANT PROGRAM (HMPG) FUNDING OPPORTUNITIES WHEREAS, a portion of the City’s Backup Generators for AVRC, PSF and Community Center (M0023) was identified by Cal OES as an eligible project for FEMA’s HMGP pending the HMGP application process; and WHEREAS, one requirement of the HMPG application process is to submit a resolution by the governing board that appoints authorized agents who can engage with FEMA and Cal OES regarding HMPG funds; and WHEREAS, the City of Moorpark has not yet adopted the Cal OES resolution appointing authorized agents regarding HMPG funds. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City of Moorpark hereby adopts the Cal OES Designation of Subrecipient’s Agent Resolution appointing the City Manager, Assistant City Manager, and Finance Director as authorized agents for HMPG funding opportunities. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 19th day of June, 2019. ________________________________ Janice S. Parvin, Mayor ATTEST: ___________________________________ City Clerk Attachment: Cal OES Resolution 905 ATTACHMENT STATE OF C. t RYLL CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES Cal OES ID No: DR-4.4017 CAL OES I3(1 DESIGNATION OF SLBREC:IPIENT'S AGENT RESOLUTION Hazard Mitigation Grant Program and Pre-Disaster Mitigation Program BE IT RESOLVED BY THE City Council OF THE City ofMaorpaik (Cotinine Body) [Name afAppccauq THAT City Manama .OR (Tree of An hrnized ) Assistant City Manaeer .OR (Tule of Anfio,i Agent) Finance tired. (Tule of ando,ize _lgenr) is hereby authorized in etecure for and on behalf of aha City of Moo-mark apublic entity Mame of Suboecipoffit) established under the lacus of the Stare of California.this application and to file it with.the California Governor's Office of Emergency Service. Car the purpose of obtaining certain federal f5n:'nria]assistance under Paha Law 93-288 as awed by the Robert T.Stafford Disaster Relief and Emergency Assistance Art of 1988,and•oi state lin nrial assistance under the California Disaster AssistnceAct. THAT the City of Moorpark .a public entity established imp the laws of the State of California l aurae of Subrecipiu ) hereby authorizes orizes its agent(s)to provide ro the California Governor's Office of Emergency Serrice for all matters pertaining ro such state disaster assistance the assurances and agreements required Please check the appropriate boa blow: nThis is a Mk ersal resobotion and is effective for all open and ictuses Disasters:Grants up to three(3)y ups fallowing the dare of approval bels . nThis is a Disaster:'Grant specific nsohmom and is effective fir only Disaster/Grant oamme numuber(s) Passed and approved this day of .20 Janice S_Pace Mayor Chris Eneeen Cormcilmember (Name and Title of Gose Body R e;enmuit'e) Rosanne Mikos,PhD_Coimrilmaniber (Name and Title of Gtneeraioe Body E re; uit+e) Dalid Pollock,Counrilmeniber Ken$unarm.,Cauncilininnier (Name and Title of Gumming Body Eapreseontiveli CERTIFICATION I, duly appointed and City Clerk of (fame) (rule) City of Moorpark ,do hereby certify that the above is a true and correct copy of a (Name of Afflicmr} Rinolution passed and approved by the City Council of the City of Moorpark (avemig;Baily; Name of ppikimd) on the day of ,20— City Clark (Si$naini') (Cine} Cal OM 130(Ber.03127aU) Paee 1 906 STATE OF C4LIPORHI1. CALIFORNIA GOVERNORS OFFICE OF D1'-3.CEYCY S=Rv:c: CAL OES IN!-INSTRUCTIONS Cal OES Foran 130 Instructions A new Designation of Applicant's Agent Resolution is required if the preciously submitted document is older than three[3) years from the last date of Board Council approval When completing the Cal OES Farr 130.Sub_ecipients should fill in the blanks on page 1_ The blanks are to be 1 11ed in as follows: Reaolidal 5ectien• Gowning Body: This is the indivith al or group responsible far appointing and.approving the Authorized Agent. Examples include: Board.of Directors,City Council,Board of Supervisors,etc_ Name of Ssbre piens: This is the aficaal name of the non-profrt,agency,city,county or special district that has applied for the grant Examples include: City of Sacramento;Sacramento-Comity;or Las Angeles Unified School Distant. Authorized Age t: These are the individuals that are authorized by the Governing Bad}to engage with the Federal Emergency Management Agency and the California Governor's Office o:Emergency Service regarding grants applied for by the snbrecipient. There are two ways of completing this section: 1_ Title}Only: lithe Go4�ningBody so chooses,the titles of the Authorized Agents should be entered here.not thei names.This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If`Titles Only"is the chosen method;this document must be accompanied by a cover letter naming the Authorized Agents by name and title.This cover Iettr can be completed by any aud:lorizedperson within the agency (e.g.;City Clerk.the Authorized Agent Secretary to the Director)and does not require the Governing Body's signature. 2_ Names and Titles: lithe Governing Body so chooses,the names and tides of the Authorized Agent should be listed.A new Cal OES Form 130 will be required if any of die Authorized Agent are replaced,leave the position listed on the document or their title changes_ Governing Body Representative: These are the:Lamm and titles of the approving board members.Examples include: Chairman of the Board,Superintendent etc The names and titles cannot be one of the designated Authorized Agent;_ Certification Section: Name and Title:This is the individual that was in attendance and recorded the Rsolmtion creation and approval. Examples include: City Clerk,Secretary to the Board of Directors,County Clete,etc.This person cannot be one of the de grated Authorized Agent to elute`Self Certificating` au OHS Ito{RacA3•2S'17 Pap 2 907