HomeMy WebLinkAboutAGENDA REPORT 2003 1001 CC REG ITEM 10FT A
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Moorpark City Council
Agenda Report
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works YC
Date: September 24, 2003 (Council Meeting 10 -1 -03)
Subject: Consider Approving an Increase to Architects Fee for the
Corporation Yard Project and Adoption of a Resolution
Increasing the Funds Budgeted for Project Construction
BACKGROUND
In August the City Council approved the draft conceptual plan for
the subject project. The estimated construction cost for this
approved scope of work is $3.8 million.
DISCUSSION
A. Increased Scope of Work
The approved scope of the proposed facility is greater than
that initially anticipated. Estimated construction costs have
increased from $2.0 million to $3.8 million. The
negotiations for the architect fee were based on the prior
lower amount. It is requested, therefore, that the architect
fee be increased as follows:
Phase
Original Fee ($)
Change ($)
Revised Fee ($)
1. Facility Needs Study
12,000
0
12,000
2. Conceptuual Design
57,060
0
57,060
3. Final Design
84,140
62,106
146,246
4. Constr. / Post - Constr.
35,160
21,585
56,745
Sub -Total
188,360
83,691
272,051
Reimburseables
10,700
10,700
Sub -Total
199,060
83,691
282,751
Corpyard_bgt_0310
Corporation Yard: Revise Architect Fee
September 24, 2003
Page 2
B. Increased Construction Costs
The revised construction cost estimate is higher than amount
previously budgeted. It is recommended, therefore, that the
FY03 /04 Budget be revised to reflect this new estimate. The
attached Resolution provides for this budget amendment.
C. Fund Transfer / Reimbursement of Prior Year MRA Costs
The attached Budget Resolution also provides for a Fund
Transfer to the Moorpark Redevelopment Agency [Fund 2904]
from the Endowment Fund, to reimburse the Agency for certain
prior year costs.
D. Fiscal Impact
1. Revised Project Cost Estimate: The revised estimated
total project costs are as follows:
........._....__-._. .........__._- ._ ............... ---. ...... ........ -----........................._.-----.__ ............................................... ------- .............................. ---- .............
;
Description Amount ($)
Design 290,000.00
Land Acquisition 920,792.00
Construction 3,800,000.00
Contract Management 350.000.00
Total 5,360,792.00
2. Funding Sources: A breakdown of the project funding
cniirr+oc i C aC fnl 1 nWS _
.........._--- ................ _-- ....... ... ....--- ._ .............. ......
2605
Gas Tax
%
87,000
30
276,238
30
570,000
15
52,500
15
985,738
21,770
2800
Endowment Fund
%
203,000
70
644,554
70
3,230,000
85
297,500
85
4,375,054
21,770
3. Prior Year Cost Summary: A summary of prior year costs is
........... _ ... --- .............. --_ .................... --- ................ --- .......................... _. -- ------._._ ... _ ..............................
_._ .... _. ................... _.--
2605
.................
2800
Description
Gas Tax
Endowment Fund
Total
Design
6,531
15,239
21,770
Land Acquisition
278,408
642,384
920,792
Construction
Inspection / Contract Admin.
Total
284,939
657,623
942,562
Corpyard_bgt_0310
000101
Corporation Yard: Revise Architect Fee
September 24, 2003
Page 3
4. Fund Transfer: Certain of the above cited prior year
costs were actually incurred by the Moorpark Redevelopment
Agency. The attached Resolution provides for a Fund
Transfer to reimburse those costs. That action is
summarized a s follows : .............__...............---............---..............---..............................--.._._._......._..... ...............................
................. ............I.............._ - -- --.. .......................... -_._. To
-- ....................---._............. ....................----- - - -._. �. - Total
IIlccrriniinn From
2800 - Endowment Fund
2904 - MRA
Total
659,303
(659,303)
659,303 (659,303)
659,303
S. Revised Budget: The attached Resolution provides
additional funds for the revised construction cost. A
breakdown of the revised budget for FY03 /04 is as follows:
.......... --.-- ............... _--..............._...__-...............-----............................_.-------
Description Fund
Current Budget ($)
Change ($)
Revised Budget
Design 2605 Gas Tax
81,861
(1,392.00)
80,469
2800 Endowment
194,827
(7,066.00)
187,761
276,688
(8,458.00)
268,230
Construction 2605 Gas Tax
375,000
195,000
570,000
2800 Endowment
2,125,000
1,105,000
3,230,000
2,500,000
1,300,000
3,800,000
Inspection 2605 Gas Tax
30,000
22500
52,500
2800 Endowment
170,000
127500
297,500
200,000
150,000
350,000
Total FY 02/03
2,976,688
1,441,542
4,418,230
Plus Prior Year Costs
942,462
0
942,462
,Total Project Budget
3,919,150
1,441,542
5,360,692
STAFF RECOMMENDATION (Roll Call Vote)
1. Approve the revised fee amount for architectural services for
the Corporation Yard.
2. Adopt Resolution No. 2003- amending the Budget for this
project.
Attachments:
Exhibit 1: Resolution
Corpyard_bgt_0310
000102
Exhibit 1
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
03/04 BUDGET TO REVISE THE AMOUNTS OF THE
APPROPRIATIONS AND BUDGET FOR PROJECT 8041:
CORPORATION YARD [ENDOWMENT FUND (FUND 2800);
GAS TAX FUND (FUND 2605)]; MRA BOND PROCEEDS
(2904) ]
WHEREAS, on June 18, 2003, the City Council adopted the
Budget for Fiscal Year 2003/04; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$2,100,845; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $2,100,845 as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 1St day of October, 2003.
atrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
0003.03
Resolution No. 2003 -
Exhibit "A"
Revised Appropriations & Budget
For Project 8041: Corporation Yard
A. Fund Allocation
.........................------....................--- ..............._.__._...._.... --
Current:
S sec
evise
FY 03/04:
Appropriation;
FY 03/04;
Account Number
Bud et ;
/ (Reduction)
Bud et
2605.8310.8041.xxxx
$ 486,861;
$ 216 108;
r._...........__.................................__.-....................................._
$
702 969;
c
- - -- .._._ ..........................._.__.....................---..............._.__......................---......................._.._...._........
2800.8310.8041.xxxx
............................. -. _._ ._._.__._._...................;..........................__.._....................__..................__
$2,489,827
$ 1,225,434:
$
..............................:
3,715,261;
_._ .................................._..._._._....................__._.................__.....................__-.................. .._.__._.......................
.....:........
$2 976 688
-- - ...._...
D. Total Appropriations
Re -Cap
..............................:
Revised;
-..----._ ....................----............._.__.............._-............_-._..................__..............................................
FY 03/04;
Prior Years;
Total:
Account Number
Budget
E enditures A
ro
riations
2605.8310.8041.xxxx
$ 702,969;
_.......
$ 284,939:
$
....;
987,908;
- -............ -.-. -.-
......................._. _----._..................._.-__-...............__.....................---................................................;------...-..............................................
2800.8310.8041.xxxx
........__;---
$3,715,261;
_ _ ..............................
._............... - -- - ._.............
$ 657,623;
. .._............................
$
_ ..._.
- -
4,372,884;
$4 418 230
$ 942 532:
5 360 792
Approved as to form:
111 i