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bVORPARX CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Richard A. Diaz, Captai;('(
DATE: September 24, 2003 (CC Meeting of 10/01/03)
SUBJECT: Consider the Conversion a Police Traffic Car to a
Police Motorcycle; and Adoption of a Resolution
Amending the Fiscal Year 03/04 Budget to Appropriate
$21,788.45 from the General Fund for the Purchase of a
Harley - Davidson Motorcycle
SUMMARY
The purpose of this report is to request an increase of the
police department's traffic unit from -two to three motorcycle
officers by converting the use of a traffic car to a motorcycle;
and to request an allocation from the General Fund Reserve of
$21,788.45 to purchase a 2004 Harley - Davidson FLHTPI Electra
Glide Police Motorcycle for the third motorcycle officer.
BACKGROUND
For traffic enforcement it is widely recognized that the
motorcycle is the most versatile and efficient mode of
transportation in any city where there is a high volume of
traffic circulation. Although a car can be utilized it is not
as versatile as a motorcycle and is more costly to operate.
The Police Department has two motorcycle officers and one
traffic officer car assigned to the traffic unit. The request to
convert the traffic officer car to a third motorcycle officer
will give the police department greater versatility, efficiency
and flexibility in scheduling traffic officers around the City
to address the many competing traffic issues now present within
the City of Moorpark. This conversion would postpone the need
to add another patrol vehicle to the current fleet of six patrol
vehicles now in service by returning the traffic car to patrol
use.
Honorable City Council
October 1, 2003 Regular Meeting
Page 2
Additionally, the Police Department requests the conversion the
2T senior officer to a 2M-motorcycle officer. This would
increase the total traffic unit to three motorcycle officers.
This could be accomplished at no significant cost, or adding of
personnel.
DISSCUSSION
The high volume of traffic within the City of Moorpark places
traffic safety and the orderly flow of traffic within and
through the City of Moorpark at a high priority for its police
department. In addition to the normal forces that patrol the
City, the police department currently has a 2.5 person traffic
unit consisting of two forty-hour motorcycle officers (2M1 and
2M2) and .5 of a forty-hour senior traffic officer (2T) who
drives a patrol vehicle. This position was realized in
September 2002 when the police department converted to the
twelve-hour shift schedule. A patrol sergeant, as a collateral
duty, supervises the traffic unit, with input from the Chief of
Police on priorities of traffic enforcement. The senior
officer, and the two other traffic officers, also responds to
other non-traffic calls for service as dispatched by the
communications center.
This request was not budgeted for in the FY 2003/2004 budget and
it is now requested that the purchase of a motorcycle be funded.
In addition to the budget amendment for the purchase of the
motorcycle there would be an additional cost of approximately
$4,433 for training and initial uniform purchase and this will
be funded from the police department's existing training budget.
All motorcycle officers receive an additional $520 annually as a
"motorcycle bonus premium," (hazard pay).
The initial cost of a new car is about $25,000 with a monthly
replacement cost of $527 and .26 a mile for the 100,000 miles
benchmark replacement mileage. Maintenance is included in the
monthly replacement costs.
The initial cost of a motorcycle is about $22,000 with the
City's monthly replacement cost of approximately $420, includes
normal maintenance, and .26 a mile for the 3-year, 30,000 miles
benchmark replacement mileage. All maintenance is the
responsibility of the City of Moorpark and could reach as high
as $4,000 over the three years of service life. Incentives
offered by two of the police package motorcycle manufacturers
Honorable City Council
October 1, 2003 Regular Meeting
Page 3
put the replacement costs at around $9- 10,000 at the end of
three - years.
Breakdown of Costs:
2004 Harley - Davidson FLHTPI Electra Glide Police Motorcycle
Purchase Price: $19,138.45
Communications Equipment /Installation: $2,650.00
Total: $21,788.45
Initial cost of training (POST reimbursed training) and
equipment would occur this fiscal year, however, with the State
of California's current budget status there is some risk that
the training may not be reimbursed.
CHP Motorcycle Course (10 days):
Per Diem:
Hotel Cost
Motorcycle pants (2 pairs):
Motorcycle Jacket:
Motorcycle Helmet:
Sunglasses:
Gloves:
Total:
$1,485.00 per person
$506.00
$1,051.38
$364.65
$505.00
$375.00
$11.6.63
$30.00
$4,433.66
It is estimated the new 2M unit would not be available for
service until approximately December 2003 dependent on the
availability of a motorcycle - training course and of the delivery
date of the motorcycle. If your Council approves this request
the police department would realize approximately a $1,000
savings by sending two officers to the November 3, 2003
California Highway Patrol Motorcycle Training Course.
The conversion would return the patrol vehicle to the patrol
fleet and make available the patrol car now used in traffic for
other patrol related duties and delay the purchase of an
additional patrol car.
Honorable City Council
October 1, 2003 Regular Meeting
Page 4
STAFF RECOMMENDATION
Approve the purchase of one 2004 Harley -
Electra Glide Police Motorcycle law enforcement
communications equipment at a total cost of
adopt Resolution No. 2003- amending the FY
(ROLL CALL VOTE REQUIRED)
Davidson FLHTPI
motorcycle and
$21,788.45, and
2003/04 budget
1111:
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2003/04 BUDGET BY APPROPRIATING $21,788.45
FROM THE GENERAL FUND (1000 -5500) TO PUBLIC
SAFETY VEHICLES (1000- 9200 - 0000 -9505) FOR THE
PURCHASE OF A POLICE MOTORCYCLE FOR THE
TRAFFIC UNIT
WHEREAS, on June 18, 2003, the City Council adopted the
budget for Fiscal Year 2003/04; and
WHEREAS, the police department desires to increase the
Moorpark Police Department's Traffic Unit from two to three
motorcycle traffic officers, and an allocation from the General
Fund is now required; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment appropriating $21,788.45 from
the General Fund to the line item for purchase of Public Safety
vehicles as more particularly described in Exhibit "A" attached
hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this lst day of October 2003.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A "- Budget Revision
1fii:
Resolution No. 2003 -
Page 2
EXHIBIT A
BUDGET AMENDMENT FOR
PUBLIC SAFETY
FY 2003 -04
FUND ALLOCATION:
Fund
Account Number
Amount
General
1000 -5500
$ 21,788.45
$ 21,788.45
$ 21,788.45
Total
$ 21,788.45
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current Budget
Revision
Amended Budget
1000- 9200 - 0000 -9505
$ -
$ 21,788.45
$ 21,788.45
Total
$ -
$ 21,788.45
$ 21,788.45
Approved to Form: