HomeMy WebLinkAboutAGENDA REPORT 2003 1105 CC REG ITEM 10ETo:
From:
Date:
ITEM 10 . E.
Moorpark City Council
Agenda Report
The Honorable City Council
Kenneth C. Gilbert, Director of Public Works
October 23, 2003 (Council Meeting 11 -5 -03)
city colic Nice kng
Subject: Consider Approving a Budget Increase for the Flinn
Avenue Realignment Project [Project 8037] and Adoption
of a Resolution Amending FY 2003/2004 Budget for Said
Purpose
BACKGROUND
1. Last May the City Council approved the award of contract, in
the amount of $539,865, to Nativ Engineering for the
construction of the subject project. That action included the
approval of a ten percent (10 %) construction contingency in
the amount of $53,986.50 [Total: $583,851.50].
2. Last September the City Council approved an increase in the
budget for this project to cover certain additional costs.
3. In October, the City Council approved the design for the
construction of certain improvements to alley serving the
properties on the south side of "Old" Flinn Avenue. That
action did not include approval of additional funds for that
work. The purpose of this report is to adjust the project
budget to fund those additional costs.
DISCUSSION
A. "Old" Flinn Alley Improvements Change
The estimated cost for the improvements required for the
"old" Flinn alley is approximately $37,000.
flinn_amnd2 000106
Flinn Avenue Realignment: Cost Increase
October 23, 2003
Page 2
B. Revised Construction Contract Cost
The revised construction contract estimated cost, including
the work required to modify the "old" Flinn alley, is as
follows:
- ................ --- .............. __._............. - - -- -
Description
Bid Amount
Change Orders
Old Flinn Alley
Extra Quantities to Date
Contingency (10 %)
Total
Amount ($)
539,865.00
89,806.00
36,875.00
35,546.00
Subtotal 702,092.00
53,986.50
756,078.50
C. Revised Total Construction Cost
The revised total construction cost estimate is summarized as
follows:
........_._ ................... ... - ...................... ........................... _... ............................... ... ..... . ........................ _ ...................... _ .................... ........................................... .. ........................... _;
Description Amount ($)
Construction Contract 756,079.00
SCE Undergrounding Costs 61,625.00
Total 817,704.00
D. Revised Total Protect Cost
The revised total project estimated cost is summarized as
follows:
... --__ ............... --.-.............._.-_...._................___......................._.____.._..._.........................................._.-------.............................
i Description
......._.-- ._.................,
Amount ($)
Constrction
817,704.00
Design
63,500.00
Right -of -way
2,000.00
Inspection
91,000.00
Total 974,204.00
E. Revised Total Project Cost
The revised total project estimated cost is summarized as
follows:
............_ . ..................... __....... ...........__ ......... .........
_ .
Total
** Less Prior
Budget
Description
Amount ($)
Prior Yr ($)
Needs ($)
Constrction
817,704
817,704
Design
63,500
37,610
25,890
Right -of -way
2,000
2,000
0
Inspection
91,000
91,000
Total 974,204
39,610
934,594
** Prior to FY 02/03
flinn_amnd2
00007
Flinn Avenue Realignment: Cost Increase
October 23, 2003
Page 3
F. Budget Amendment
The attached Resolution
amends the FY
03/04 Budget
to fully
fund the project. A summary of that
proposed action
is as
follows:
.................................. ........................... _._._ ............... __ .......... _._ .............. _. .......................... . .... _ ....................
Description Fund
....... ._._ ..................... ..... __...._._.._..._....._....._._._.__................................................_......._...._._...................................._......................._..
Current Budget ($)
.I......_.....................,
Change ($) Revised Budget ($)
Design 2501 L A AOC
12,945
0
12,945
2902 MRA
12,945
0
12,945
25,890
0
25,890
Construction 2501 L A AOC
355,500
24,450
379,950
** > Gas Tax
16,000
-
16,000
16,000
* ** > 2602 TDA Art. 3
41,805
-
41,805
2902 MRA
355,500
24,450
379,950
768,805
48,900
817,705
Inspection 2501 L A AOC
45,500
0
45,500
2902 MRA
45,500
0
45,500
91,000
-
91,000
Total FY 03104
885,695
48,900
934,595
Plus Prior Year Costs
39,610
0
39,610
Total Project Budget
925,305
48,900
974,205
** Campus Park
Medians
* ** Portion of
Spring Rd. Widening
STAFF RECOMMENDATION (Roll Call
Vote)
Adopt Resolution No. 2003-
amending
the Budget
for this
project.
Attachments:
Exhibit l: Resolution
flinn amnd2
H011T
Exhibit 1
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2003/04 BUDGET TO REVISE THE AMOUNTS OF THE
APPROPRIATIONS AND BUDGET FOR PROJECT 8037:
FLINN AVENUE REALIGNMENT [L. A. AVE. AOC FUND
(FUND 2501); MRA AREA 1 OPERATIONS FUND (FUND
2902)]
WHEREAS, on June 18, 2003, the City Council adopted the
Budget for Fiscal Year 2003/04; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$48,900); and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $48,900, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 5th day of November, 2003.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
�i� 1'
Resolution No. 2003 -
Exhibit "A"
Revised Appropriations & Budget
For Project 8037: Flinn Avenue Realignment
A. Fund Allocation
B. FY 03/04 Budge t....._Re..-
Cap....._
... ........
...._ ............
....._............... ..;_ ........................ _..
...._ .............._.._..._.............. ...._._._._................._.. ......_
.... .....:......................... .......__ ....................... _._.._ .... _._.. ............
Current:
.............................................................._J..._................._....:.
Subject.
Revised:
FY 03/04`
Appropriation;
FY 03/04;
:Account Number
Bud et
/ (Reduction);
Budget;
2501.8310.8037.xxxx
$ 413 945;
r...............................,._.__.._...._...._._._............................_.........._._._._........................;......................................................
$ 24 450:
$
438,395
..............__..............;
:..........................................................._._..................__._..........................._..._._._._.........._._...................._.._..............._......................;......._............._..............._._.
2602.8310.8037.xxxx
$ 41,805:
$ 0
$
41,805:
..............................0 ...:
_ ...................................._. ............_.................. ............................................_.__..................._......................._..._............_.............._.._................._...._......_....;............................................................................................................._:_..._._._....._...................
2605. 8310. 8037 . xxxx
$ 16,00 0:
$ 0
$
......_..................._....
16, 0 0
..._...............3..9.5.....:
..............................._..._....................._.......... .......... _ ... _ .................. .............. -----.-_ ... _ ..............................
2902.8310.8037.xxxx
.............. _ ........ _._:. .......... _ ............... _._..............................................................................__......._....__..__......_._...._......_.......................:........
$ 413,945;
$ 24,450;
$
438,
.......... ...................... ... .......... _..................... .... ... ............ ....._...._..._.. ............ .....................................
......_._._..._ ...................__.._...................._._...................._....._._............................................_. ._._......................._._.
_._..._......... ....._._............_..........
$..._..._885 695
.._ r...................................................._..._......_....._.........._..................................._............._-----._....._..._._...._._.....
$ 48, 900:
$
934, 595
............................_..
C. Total Appropriations Re -Cap
.........._..........._........
.............._..._........................_......................._....................._.............................................................._.__...................,._........................................_.._............_............._.................._...__.................................................................................................__._..._.._..............._................................_..
Revised:
FY 03/04: Prior Years:
Total:
:Account Number
Budget! Expenditures: Appropriations.
;....
2501.8310.8037.xxxx
.. ............... ............ ......
$ 438,395
$ 19,805:
$
458,200:
..._._ ..................__.........._............._....................._._ ..._......................... -- - -- ._...........................
2602.8310.8037.xxxx
-....,..........._..........._...........................__..............._;.._.........................................................._.__..._....._...._._.__,.._......................................._._...._...._._.-_......_.__.._._..........0_5...-
$ 41,805
$
...................... 1,8
...............__..................._......_._...................._._.....................__............................................................_..._._............._._..........._...._......_..............._....................._..._..........................._._._._._..._.._................................
2605.8310.8037.xxxx
$ 16,000.
............................__. _.
$
16,000:
............._.__.......o......
..... ..... _ ............ ........_ .......................... _...... ............... _._......................................................_...._...-......................._.;..............._.........................._..............._._....
2902.8310.8037.xxxx
........ .......__._..._.._.............................................................................:.............................__..__._....__.._..............................
$ 438,395
$ 19,805:
$
458,20
_._... . .............._........................_.__..................._............................._.__._._..........__.._.__._.......
............._....................................................._._._._..............._....__..................................................................................:...._..........._._............_......_
.....................__........
$ 934 595
�_._..._............_..................................._..._.._..._....................................
_:...................... ...............................
$ 39,610
..................:......_...._ -- --.._................................_........................._._
$
974 205
....................._._.......:
D. Distribution of
Appropriations to Expense Accounts
. ...................---..............._.._--..................__.............................._..---............._...._................................_._................._............._.........._..............._....................................................:..........
Current;
................._._..._....... _............................ ........................_._..._
Subject;
.......... _ _._..............
Revised`
FY 03/04
Appropriation:
FY 03/04:
:Account Number
: Budgeget:
t:
/ (Reduction)
Bud
2501.8310.8037.9601:
................._.........:
Design : $ 12,945
$ 0....
$
1 45
2,9
.... _........4..............
. ...............................
2902.8310.8037.9601:
- .........._....._ ................. .......... _..............__.............. ....... __...................................
Design $ 12,945;
............... _._.. .... _..._....._ ................. __....... .......... ..........................
$ 0
_ .......
$
_... .... _._ ...... _ .......
12,945
_ ..................
............. ...._............__..........._
$ 25, 890
__._._......
$ 0 :
$
25, 890
................ .__ ....... ...................... .................... ...... ..._.................._....__......__............. ........ _.........................._...._....
:2602.8310.8037.9640:
... ........ ............ ........_...._ ................. _......................_._............ .......
Const $ 41,805
...... ....................._...._.... -- - -......................................._.....__......__._......._............
$ 0:
$
..................._._0.5.....;
41,8
............. ..._ .................... __....................._._.__.................._ ........................................ .........................................................._..............._.........._..............._._..
2605.8310.8037.9640:
.............. ..._............................:..............._._._._..........................................._.__.__........................:......................_._......_._.._.
Const $ 16,000:
$ 0:
$
_._....._._._.............0....
16,00
...........__ ............._..._...._........................................._..._........................................................_...........---........................................_.........._............__.............._......................
:2501.8310.8037.9640:
........................_......
Const $ 355,500:
-- --......................................................._.......__.............................................._................
$ 24,450;
$
........................0......
379,95 ',
_.. _ ....................... _......__ ..._._
2902.8310.8037.9640:
......................... __.. _
Cons $ 355,500
_........................................................................................_._.__. .;_.._.........................
$ 24,450;
$
..........................9..5 0 ...,
379 ,
... .............. __......................_-......................... ....................... ---------- ------ - - . ..... ............
$ 662,125:
$ 48,900
$
817,705',
2501.8310.8037.9650: Insp.
_ .............._._................... .._._..... .... ........... .... .._...... .... ........ ............... ......_... .... ...... ..._.__.._...... .... ........ .. ..... .... ... ...................
2902.8310.8037.9650: Insp.
......... . ......................... ._ ..................... __ ...................... ............... ... ..... _............................................. ._....... .....................
.
Total Proje t . Z2
Approved as to form:
, J V V y I . Y
,000; $ 0 $ 45,500
,000: $ 0 $ 91,000
,015: $ 48,900 $ 885,695
00011.0