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Home My WebLink AboutAGENDA REPORT 2003 1105 CC REG ITEM 10BITEM CITY 07 !.,T9 0 _7A_R dim �7, MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: October 16, 2003 (CC Meeting 11 -5 -03) SUBJECT: A Resolution Amending the FY 2003/04 Budget to Fund FY 2002/03 Year -End Deficits in Certain Funds for the City's Landscaping and Lighting Assessment Districts BACKGROUND On June 4, 2003, the City Council approved the assessments for the City's Landscaping and Lighting Districts for FY 2003/04. In the staff report accompanying that action, it was mentioned that certain Assessment District Funds were projected to show a FY 2002/03 year -end deficit. It was also mentioned that, consistent with prior year practices, when the actual FY 2002/03 year -end figures were known, staff would present to the City Council, a Budget amendment approving appropriations and fund transfers to "zero -out" those deficits. DISCUSSION A. Actual FY 2002/03 Year -End Deficits Attached as Exhibit 2 is a chart showing the Fund Activity for the Assessment District Funds for FY 2002/03. Certain of those Funds show a FY 2002/03 year -end deficit, summarized as follows: Notes: * Dist. 7: Parkway North Side of Gabbert Road ** Dist. 9: Parkway at Condor AD 03 -04 budget amend of Los Angeles Avenue, East Drive and L. A. Avenue East 00009 FY 02/03 FY 02/03 Beginning Transfer In Fund Balance Nov -02 2300 - Lighting (24,284) 24,284 2307- District 7 * (129) 129 2309- Distirct 9 ** 433 (370) Total (23,980) 24,413 Notes: * Dist. 7: Parkway North Side of Gabbert Road ** Dist. 9: Parkway at Condor AD 03 -04 budget amend of Los Angeles Avenue, East Drive and L. A. Avenue East 00009 FY 02/03 Ending Revenue Expenses Balance 219,176 288,949 (69,773) 11,518 13,311 (1,793) 945 1,748 (370) 231,639 304,008 (71,936) Notes: * Dist. 7: Parkway North Side of Gabbert Road ** Dist. 9: Parkway at Condor AD 03 -04 budget amend of Los Angeles Avenue, East Drive and L. A. Avenue East 00009 Landscaping & Lighting Assessment Districts FY 2002/03 Year End Fund Balances October 16, 2003 Page 2 B. Proposed Adjustments The attached Resolution amends the FY 2003/04 Budget by appropriating funds and authorizing certain Fund transfers to off -set the above defined year -end deficits. Consistent with prior year actions, it is proposed that the street lighting deficit be funded by the Gas Tax Fund, and the deficits in the various landscaping Districts be funded 50 -50 by the General Fund and the Gas Tax Fund. Based on this funding strategy, the actions recommended by the attached Resolution are summarized as follows: (64,868) 2305- District 5 [L -S] ** To Be Transferred to: From From 33,200 Fund Gas Tax Fund General Fund Total 2300: Street Lighting $69,773 $0 $69,773 2307: District 7 * $896 $897 $1,793 2309: District 9 ** $185 $185 $370 Total $70,854 $1,082 $71,936 Notes: * Dist 7: Parkway North Side of Los Angeles Avenue, East of Gabbert Road the attached Resolution. ** Dist 9: Parkway at Condor Drive and L. A. Avenue East C. FY 2003/04 Protected Deficits It is anticipated that the Landscaping and Lighting Maintenance District Funds will again show a deficit at the end of FY 2003/04. The estimated amounts are summarized as follows: It is anticipated that the actual FY 2003/04 year -end deficits will be funded by a fund transfer, similar to the one requested herein, in November of 2004. AD_03- 04_budget_ amend 000093 FY 03/04 FY 03/04 Beginning Ending Fund Balance Revenue Expenses Balance 2300 - Lighting (69,773)- 287,405 282,500 (64,868) 2305- District 5 [L -S] ** 746 23,756 33,200 (8,698) 2307- District 7 * ** (1,793) * 13,591 17,400 (5,602) 2309- District 9 * * ** (370) * 1,720 2,255 (905) Total (71,190) 326,472 335,355 (80,073) Note: * Offset by Fund Transfer approved by the attached Resolution. ** Dist. 5: Tierra Rejada Rd. Parkways: Peach Hill Rd to SCE Easement * ** Dist. 7: Parkway North Side of Los Angeles Avenue, East of Gabbert Road * * ** Dist. 9: Parkway at Condor Drive and L. A. Avenue East It is anticipated that the actual FY 2003/04 year -end deficits will be funded by a fund transfer, similar to the one requested herein, in November of 2004. AD_03- 04_budget_ amend 000093 Landscaping & Lighting Assessment Districts FY 2002/03 Year End Fund Balances October 16, 2003 Page 3 STAFF RECOMMENDATION (Roll Call Vote Adopt Resolution No. 2003- amending the FY 2003/04 Budget to approve appropriations and fund transfers required to fund FY 2002/03 year -end deficits in certain of the City's Landscaping and Lighting Assessment District Funds. Attachments: Exhibit 1: Resolution Exhibit 2: FY 2002/03 Fund Activity AD 03 -04 budget amend Exhibit 1 RESOLUTION NO. 2003 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2003/04 BUDGET TO APPROVE CERTAIN APPROPRIATIONS AND FUND TRANSFERS FROM THE GENERAL FUND [FUND 10001 AND THE GAS TAX FUND [FUND 26051 REQUIRED TO FUND FY 2002/03 YEAR -END DEFICITS FOR CERTAIN ASSESSMENT DISTRICT FUNDS AS DEFINED HEREIN WHEREAS, on June 18, 2003, the City Council adopted the Budget for Fiscal Year 2003/04; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $71,936; and WHEREAS, said staff report discusses certain fund transfers approved last fiscal year and the need to adjust same; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $71,936, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 5th day of November, 2003. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail 'i� i 1 • Resolution No. 2003 - Exhibit "A" Budget Appropriations and Fund Transfers Required to Fund FY 02/03 Year -End Deficits In Certain Assessment District Funds A. Fund Allocation Fund No. Fund Name Amount 1000 General Fund $1,082_ 2605 Gas Tax Fund $70,854 $0 Total $71,936_ B. FY 03/04 Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET From: 1000.7900.0000.9820 $0 $1,082 $1,082 2605.8310.0000.9820 $0 $70,854 $70,854 Sub -Total $71,936 $71,936 To: 2300.3720 $0 $69,773 $69,773 2307.3720 $0 $1,793 $1,793 2309.3720 $0 $370 $370 Sub -Total $71,936 $71,936 Approved as to form: �j 0 C) Landscape / Lighting Assessment Districts Fund Activity: FY02 /03 Beginning Fund Description Balance 2300 Lighting Assmnt (24,284) Misc Improvements 3100 7,315 > Landscaping 288,949 98,589 151,631 (69,773) 720 81,620 •2301 Zone 1 (7,315) 16,344 2302 Zone 2: US 9,773 83,426 (63,084) Zone 2: Drains 3102 4,759 10,223 Zone 2: Improvements 2,264 (4,827) 1,410 0 70,115 83,358 2303 Zone 3 A> 1,999 2304 Zone 4 74,381 (35) 0 2,264 3102 0 2305 Zone 5: US 62 5,776 6,430 Zone 5: Drains 36 1,740 3102 23,511 > 7,516 2306 Zone 6 504 1,088 2307 Zone 7 0 (129) 2308 Zone 8 427 11,483 2309 Zone 9 158 433 2310 Zone 10: US > 95,062 61 Zone 10: Drains 15,355 24,017 1,161 319 3102 119,079 2311 Zone 11 19 7,012 2312 Zone 12 732 311,189 2313 Zone 13 (15,284) 0 945 Sub -Total AD 84 -2 203,011 640,957 2314 AD01 -1 Wilshire Builder: 303 2315 AD01 -2 Toll Bros 59,606 462,252 2316 AD01 -3 Cabrillo: US 8902 4,323 8,723 AD01 -3 Cabrillo: Drains 7,500 11,823 Total 1,115,335 A: Surplus to go to US Rev. Exp. Total Available Less Code Assmnt Code Misc Interest 3100 219,176 > 24,284 288,949 3102 151,631 (69,773) 720 3,460 370,807 (7,315) 25,004 3,460 3102 9,773 63,084 (63,084) 450 3102 66,695 10,223 1,156 2,264 3103 1,410 0 70,115 7901 3101 6,276 A> (1,156) 1,410 8902 74,381 5,955 0 2,264 3102 3,102 293 54,281 0 62 3102 6,430 > 36 42 3102 23,511 > (5,776) 427 3103 504 4,469 2,004 (2,004) 0 24,015 7901 (5,776) 427 3102 931 504 158 28 3102 11,456 > 130 61 3102 15,355 7901 1,161 319 3102 1,360 > (434) 19 3102 195,706 (1,793) 732 2,954 3103 7,305 (15,284) 0 945 7901 203,011 (370) 732 2,954 3102 306 < 59,606 160 3102 241,016 8902 3,966 238,814 8,723 3102 0 206,697 86,962 (86,962) 0 466 961,943 791 19,850 18,969 3102 1,203 7901 108,620 11 3102 468,018 0 7901 5,939 3102 13,321 0 1,000,762 245 3103 9,502 7901 0 0 (1,517) 22,823 473,957 0 245 1,453,987 [File: adfunds] 10/14/2003 Total Exp. Total Available Less Ending Revenue Code Expenses Less Expenses Reserve Balance 243,460 8901 288,949 (69,773) (69,773) 8033 7,315 (7,315) 0 155,811 7901 191,316 480,265 63,084 (63,084) 0 (69,773) 399,271 626 (70,399) 10,223 7901 3,717 22,850 (22,850) 0 70,115 7901 53,774 99,767 (99,767) 0 1,410 8902 214 5,955 (5,955) 0 5,120 8019 293 54,281 0 0 76,645 105,722 (105,722) 0 3,164 7901 2,649 2,514 (2,514) 0 6,508 7901 4,469 2,004 (2,004) 0 18,162 7901 23,192 746 (746) 0 504 8902 214 23,406 2,030 (2,030) 0 18,666 2,776 (2,776) 0 1,117 7901 1,161 1,044 (1,044) 0 11,647 7901 13,311 (1,793) (1,793) 15,674 7901 11,873 15,284 (15,284) 0 945 7901 1,748 (370) (370) 199,392 7901 234,848 59,606 (59,606) 0 7,305 8902 3,966 238,814 27,356 (27,356) 0 206,697 86,962 (86,962) 0 466 7901 791 6,687 (6,687) 0 249,739 7901 108,620 452,308 (452,308) 0 0 7901 0 945,105 0 0 1,000,762 696,614 (768,550) (71,936) 1,214 7901 0 1,517 (1,517) 0 473,957 7901 0 936,209 (936,209) 0 13,566 7901 0 17,889 (17,889) 0 9,502 8902 0 0 17,002 (17,002) 0 23,068 34,891 (34,891) 0 19,850 25,164 1,499,001 > Transfer Nov 2002 < Levy Amount Less Than Assessment Amount 945,105 I 1,669,231 (1,741,167) I (71,936) Transfer Nov 2003