HomeMy WebLinkAboutAGENDA REPORT 2003 1203 CC REG ITEM 10ITO:
FROM:
DATE:
MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
ITEM
Deborah S. Traffenstedt, ATCM /City Clerk S
November 24, 2003 (CC Meeting of 12/3/03)
SUBJECT: Consider Budget Amendment for In -house City Engineer
Position, Including Adoption of Resolution Amending
Fiscal Year 2003/04 Budget
BACKGROUND
At the City Council's July 2, 2003 meeting, the Council approved an
in -house City Engineer position and authorized the City Manager to
proceed with recruitment and selection. A City Engineer has been
hired and is scheduled to start work on December 1, 2003. The
report for the July 2 meeting identified the estimated costs.
Attached to this staff report is a draft resolution to amend the
Fiscal Year 2003/04 Budget to allocate the funds for salary and
benefits, office supplies, memberships & dues, education and
training, conferences and meetings, mileage (including car
allowance), travel costs, cellular phones, computer equipment, and
furniture and fixtures. At this time, the funding for the City
Engineer ($92,175 total for the remaining fiscal year) is proposed
to be added to the Public Works Department Budget. A renaming of
the Public Works Department to be inclusive of the new City
Engineer may be considered in conjunction with the Fiscal Year
2004/05 Budget.
DISCUSSION
As stated in the July 2 report, for the first 18 months, it is
proposed that the City Engineer position be funded by a combination
of General Fund Reserve, project related funds, including the Los
Angeles Avenue AOC, Citywide Traffic Fund, Traffic Systems
Management Fund, and $100,000 paid by Pacific Communities for
processing of Los Angeles Avenue improvements. Initially, the
000117
Honorable City Council
December 3, 2003 Regular Meeting
Page 2
funding will be allocated from the General Fund Reserve, which
would then be repaid as specific time is billed to various funds
based on actual work performed each time period.
An analysis of the public works and engineering functions will be
performed, which will affect the ultimate funding of the City
Engineer position. After retirement of the current Public Works
Director, gas tax funding could be used to fund a significant
portion of the City Engineer position. Use of gas tax prior to that
time is not recommended, since it would come at the expense of
street maintenance expenditures.
STAFF RECODMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2003-
Attachment: Draft Resolution
000118
RESOLUTION NO. 2003-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2003/04
BUDGET TO APPROPRIATE $92,175 FOR THE CITY ENGINEER
POSITION FROM THE GENERAL FUND RESERVE BALANCE (1000)
TO THE PUBLIC WORKS EXPENDITURE BUDGET (1000.8100)
WHEREAS, on June 18, 2003, the City Council adopted the FY
2003/04 Budget; and
WHEREAS, on December 3, 2003, staff presented the Council
with a report which requests the appropriation of $92,175 from
the General Fund Reserve balance to the Public Works Expenditure
Budget; and
WHEREAS, Exhibit "A ", hereof, describes said budget
amendment and its resultant impacts to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment to allocate $92,175 from the
General Fund Reserve Balance to the Public Works Department
expenditure budget, as more particularly described in Exhibit
"A ", attached hereto, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
the resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 3rd day of December, 2003.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit A - Budget Revision
000119
Resolution No. 2003 -
Page 2
EXHIBIT A
BUDGET AMENDMENT FOR
PUBLIC WORKS
FY 2003 -04
FUND ALLOCATION FROM:
Fund
Account Description
Account Number
Amount
General
1000 - 8100 - 0000 -9002
1000 -5500
$ 92,175
$ 59,623
$ 103,760
1000 -8100- 0000 -9010
Group Insurance
Total
13,268
22,260
$ 92,175
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Account Description
Current
Budget
Revision
Amended
Budget
1000 - 8100 - 0000 -9002
Salaries (full
time)
$ 44,137
$ 59,623
$ 103,760
1000 -8100- 0000 -9010
Group Insurance
8,992
13,268
22,260
1000 -8100- 0000 -9012
Unemployment
Insurance
87
70
157
1000 - 8100 - 0000 -9013
PERS Contribution
4,593
6,169
10,762
1000 - 8100 - 0000 -9014
Medicare
655
865
1,520
1000 -8100- 0000 -9202
Office Supplies
1,500
1,200
2,700
1000 - 8100 - 0000 -9221
Membership & Dues
-
800
800
1000 - 8100 - 0000 -9222
Education /Training
-
400
400
1000 -8100- 0000 -9223
Conferences and
Meetings
-
1,500
1,500
1000 - 8100 - 0000 -9224
Mileage
300
2,000
2,300
1000 - 8100 - 0000 -9225
Travel Costs
-
950
950
1000 - 8100 - 0000 -9424
Telephone - Cellular
200
280
480
1000 -8100- 0000 -9502
Furniture &
Fixtures
-
2,150
2,150
1000 - 8100 - 0000 -9503
Computer Equipment
-
2,900
2,900
Total
$ 60,464
$ 92,175
$ 152,639
Approved as to Form: v 000120