HomeMy WebLinkAboutAGENDA REPORT 2003 1217 CC REG ITEM 10FMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM 10 • F•
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: December 5, 2003 (Council Meeting 12- 17 -03)
SUBJECT: Adjustment to the Hourly Rates Charged for Engineering
Services.
OVERVIEW
This requests approval of a 2.2% increase to the rates charged by
the Charles Abbott Associates for engineering services.
DISCUSSION
A. Background: In March of 1991 the City entered into an
Agreement with Charles Abbott Associates to provide Engineering
Services to the City.
B. Retainer
1. Agreement: Paragraphs A & B of Section I of the Agreement
provide for an automatic adjustment (not to exceed 7 %) to
the retainer for Engineer and Traffic Engineering Services,
to occur on December 1 of each year, based upon the change
in the Consumer Price Index.
2. Last Adjustment: The last adjustment to the Retainer amounts
was made in November 2002, effective December 1, 2002.
3. CPI Increase 2003: There has been a 2.2% increase in the
CPI [ "U. S. City Average for All Urban Consumers All Items
Indexes "] during the one -year period ending August 2003.
Using that 2.2% inflation factor, changes to the existing
amounts for the Engineering retainers are summarized as
follows:
Current Revised Amnt. ($)
Service Amount ($) Effective 12 -1 -0].
City Engineer 2,831 2,893
Traffic Engineer 447 449
Engfee03
00p� 028 7
Rates for Engineering Services
December 5, 2003
Page 2
4. No Action Required: As stated above, this is an automatic
increase. No City Council action is necessary.
C. Request for Adjustment to Hourly Rates for Services
1. Agreement: The Agreement for Engineering Services also
states that the City may consider a request for a Cost -of-
Living Adjustment to the hourly rates charged for
Engineering Services.
2. Past Years: It has been the practice of the City Council in
past years to approve the requests from Charles Abbott
Associates for an adjustment to the hourly rates for
engineering services, based upon the same CPI increase data
used to adjust the amount of the retainers.
3. Request for Increase: Attached as
(10- 21 -03) requesting an increase
charged for engineering services.
requested increase is 2.2% -- the
automatic increase to the retainer
past years, it is requested that this
effective as of December 1, 2003.
D. Follow -up Administrative Actions
Exhibit 1 is a letter
to the hourly rates
The amount of the
same amount as the
fees. Consistent with
increase also be made
If the requested increase to the hourly rates for services is
approved, an Amendment to the Engineering Services Agreement
effecting this change will be executed by the City Manager.
RECObIIOKNDATION
Approve a 2.2% increase to the rates charged for Engineering
Services, effective retroactively to December 1, 2003.
Attachments: Exhibit 1: Request
Engfee03 000288
CAA
October 21, 2003
1- F
� 4
Steven Kueny, City Manager
City of Moorpark
799 Moorpark Ave.
Moorpark CA, 93021
Dear Steve,
As outlined by provisions in our contract for Engineering Services to the City of Moorpark
dated March 1, 1991 and modified on October 20, 1999, we will be increasing our retainer
tees and fee rates to keep pace with Consumer Price Index (CPI). During the period of
August 2002 through August 2003 the increase in the CPI for "U.S. Cities Average for All
Urban Consumers" during the period increased 2.2 %. This is the index specified in our
contract with the City. Our rates will be increased by 2.2% and the increase will take effect
December 1, 2003.
I have attached Exhibits 'A' and 'B' that show the retainer fees and hourly rates,
respectively, that will take effect on December 1. 1 have also attached, as Exhibit 'C', a
copy of the Bureau of Labor Statistics CPI printout of changes in the CPI. The chart covers
the time period from January 1993 to September 2003. It shows the 12 months percent
changes for the "Consumer Price Index - All Urban Consumers ".
We look forward to working with you and City staff to provide service to the community of
Moorpark in the coming years.
Sincerely,
Walter Brown,
City Engineer
c:
Barry K. Hogan, Community Development Director
Ken Gilbert, Public Works Director
Debbie Traffenstedt, City Clerk
Rusty Reed, CAA
Diana Blunt, CAA
Project file, Engineering Fees
Chronological File
F,ncl: Exhibit `A', Retainer Fees
Exhibit `B', Hourly Rates
Iwxhi4tt `G Co►�r P���e Ind Ali [Jrban Consumers
; i��sn �< E. {a s 7- I N Nis 4-%Y 5
FAX 2
P. M A I .. 1 N p C„ c? A 4- 0 L( ti F. ,b V
000289
Charles Abbott Associates
City of Moorpark
EXHIBIT 'A'
December 1, 2001 Retainer Fees Adjustments
City Engineering Contract
Service Item
Dec -02
Monthly
Fee
02 to 03
CPI *
Change
Dec -03
Monthly
Fee
I. A. General Services Retainer
$2,831
2.2%
$2,893
I.B. Traffic Engineering Retainer
$439
2.2%
$449
I.C. Plan and Map Checking
See Exhibit B for Hourly Rates
2.2%
See Exhibit B Ior Hourly Rates
I.D. Land Development Review
See Exhibit B for Hourly Rates
2.2%
See Exhibit B for Hourly Rates
I.E. Encroachment Permits
See Exhibit B for Hourly Rates
2.2%
See Exhibit B for Hourly Rates
I.F. Land Development Inspection
See Exhibit B for Hourly Rates
2.2%
See Exhibit B for Hourly Rates
I.G. C.I.P. Projects /Misc. Projects
See Exhibit B for Hourly Rates
F2.2% 2%
See Exhibit B for Hourly Rates
I.H. Services by Others
See Exhibit B for Hourly Rates
See Exhibit B for Hourly Rates
* U.S. Cities Average (1967 = 100), Consumer Price Index - All Urban Consumers
c7
PJ
C�
O
Charles Abbott Associates
City of Moorpark
EXHIBIT 'B'
December 1, 2003 Hourly Rate Adjustments
Classification
Hourly rates
Effective on
December 1, 2002
CPI **
Increase
Hourly rates
Effective on
December 1, 2003
Principal
$143
2.2%
$146
Project Supervisor
$114
2.2%
$117
Project Manager
$100
2.2%
$102
Senior Engineer
$108
2.2%
$110
Traffic Engineer
$94
2.2%
$96
Civil Engineer
$94
2.2%
$96
Associate Civil Engineer
$83
2.2%
$85
Assistant Civil Engineer
$67
2.2%
$68
Designer
$80
2.2%
$82
Senior Draftsman
$54
2.2%
$55
Draftsman
$43
2.2%
$44
Engineering Technician
$45
2.2%
$46
Construction Administrator
$108
2.2%
$110
Construction Inspector
$68
2.2%
$69
Building Official
$94
2.2%
$96
Senior Building Inspector
$75
2.2%
$77
Building Inspector
$65
2.2%
$66
Permit Technician
$57
2.2%
$58
2 - Person Survey Crew
$179
2.2%
$183
3 - Person Survey Crew
$227
2.2%
$232
Secretarial /Word Processor 1
$40 1
2.2% 1
$41
* Hourly rates shown are rounded to the nearest one dollar
** U.S. Cities Average (1967 = 100), Consumer Price Index - All Urban Consumers
00029'L
EXHIBIT 'C'
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File Edit Vie. Favorites Tools Help
U.S. Department of Labor
Bureau of Labor Statistics
Bureau of Labor Statistics Data
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Change Output Options: N.m: 1993 - T-:! p003
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Series Id: CUUROOOOSAO
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Area: U.S. city average
Item: All items
:Base Period: 1982-84-100
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