HomeMy WebLinkAboutAGENDA REPORT 2003 1217 CC REG ITEM 10DMOORPARK CITY COUNCIL
AGENDA REPORT
of 7- 0?0a_-1
ACTION- ad :,U 4&&
aoo3 -a /6 s -o
TO: The Honorable City Council
1
FROM: Mary K. Lindley, Director of Community Services
f
DATE: December 2, 2003 (Meeting of 12/17/03)
SUBJECT: Consider Budget Amendment to Appropriate Funds
for the Mountain Meadow Plaza Fountain
DISCUSSION
The City Council is being asked to adopt the attached
resolution amending the FY 03/04 budget by appropriating
$15,000 for the Mountain Meadows Plaza fountain. Funds in
the amount of $12,000 will be used to cover electrical
costs associated with operating the water fountain pump.
The remaining $3,000 will allow the City to purchase and
install bench(es) at the site of the fountain.
When the fountain became operational in March 2002, the
electrical service was powered directly from the electrical
meter servicing the adjacent shopping center. The property
owner requested that the City pay for its share of the
electrical cost - past and future.
A sub -meter was installed in March 2003, for the specific
purpose of tracking energy usage for the fountain. Since
Edison will not bill the City for electrical power serviced
by the sub - meter, the City's only option is to reimburse
the property owner. In order to develop an equitable
reimbursement rate, the fountain's energy use was monitored
for several months. The information obtained from the sub -
meter, combined with the rates Edison charges, was used to
develop a flat monthly rate that the City will reimburse
the property owner. Edison has two commercial rates, one it
charges during the winter (October - May) and another rate
it charges for the summer (June - September). As a result,
the City will pay two different monthly rates to the
M: \MLind1ey \1,andscp Zones \MM Fountain \fcuntain budget amendment
ccagd.doc
0002'76
Honorable City Co,.:ncil
December 17, 2003
Page 2
Mountain Meadow Plaza property owner: $376 per month during
the winter and $537 per month during the summer. This is
based on fountain operational hours of 7 a.m. to 9 p.m. 365
days a year. The property owner has agreed to this
reimbursement formula.
Based on the proposed rate developed by staff, the City
previously paid the Mountain Meadows Plaza property owner
$9,184 (March 2002 - November 2003) . For the remainder of
the fiscal year (December 2003 - June 2004), the City will
make monthly payments in the total amount of $2,793. The
total amount of the budget amendment is $12,000.
Additionally, staff is recommending that the City install
bench(es) near the fountain so that the public can enjoy
the surrounding setting. The property owner has expressed a
willingness to allow the City to puce bench(es) on its
property at the City's expense. Staff's intent is to
install two benches if the property owner agrees. It is
estimated that two benches with concrete pads will cost
$3, 000.
It is recommended that funds be transferred from the
Citywide Landscape and Lighting Maintenance Assessment
District (AD 84 -2) reserve balance to the Landscape
Maintenance expenditure budget. It is estimated that the
landscape portion of the Citywide Landscape and Lighting
Assessment District will have a FY year -end fund balance of
$106,000. Therefore, there are sufficient funds to cover
the aforementioned electrical cost. However, it should be
noted that the Citywide Zone's expenditures are greater
than the annual assessment collected from property owners.
As a result, the existing fund balance will continue to be
drawn down.
Following the Council's action, staff will draft an
agreement between the City and the Mountain Meadows Plaza
property owner documenting arrangements for the fountain.
STAFF RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2003 - amending the FY 2003/04
budget by transferring $15,000 from the Citywide Landscape
and Lighting Assessment District (AD 84 -2) reserve balance
000277
Honorable City Council
December 17, 2003
Page 3
(2300) to the Citywide Landscape Maintenance budget
(2300.7900) to purchase two benches and cover electrical
costs associated with the Mountain Meadows Plaza fountain,
and authorize the City Manager to execute an agreement
regarding the Mountain Meadows Plaza fountain.
Attachment: Resolution
000278
Honorable City Council
December 17, 2003
Page 4
RESOLUTION NO. 2003-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2003/04
BUDGET FOR BENCHES AND COSTS ASSOCIATED WITH
THE MOUNTAIN MEADOWS PLAZA FOUNTAIN ELECTRICAL
COSTS BY APPROPRIATING $15,000 FROM THE
CITYWIDE LIGHTING AND LANDSCAPE ASSESSMENT
DISTRICT (AD 84 -2) FUND BALANCE (2300) TO THE
CITYWIDE LANDSCAPE MAINTENANCE BUDGET
(2300.7900)
WHEREAS, on June 18, 2003, the City Council adopted the
FY 2003/04 Budget; and
WHEREAS, on December 17, 2003, staff presented the
Council with a report which requests the appropriation of
$15,000 from the Citywide Lighting and Landscape Assessment
District (AD 84 -2) for benches and costs associated with the
Mountain Meadows Plaza fountain electrical costs; and
WHEREAS, Exhibit "A" hereof describes said budget
amendment and its resultant impacts to the budget line items.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment to allocate $15,000 from
the Citywide Lighting and Landscape Assessment District (AD
84 -2) for benches and fountain electrical costs, as more
particularly described in Exhibit "A" attached hereto is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption
of the resolution and shall cause a certified resolution to be
filed in the book of original Resolutions.
PASSED AND ADOPTED this 17th day of December, 2003.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit A
000279 9
Honorable City Council
December 17, 2003
Page 4
Attachment A
Resolution No. 2003-
EXHIBIT A
Budaet Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount
2300
Citywide Lighting and Landscape AD (AD 84 -2)
$15,000
$12,000
$13,500
2300.7900.7901.9245
B. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
2300.7900.7901.9413
$1,500
$12,000
$13,500
2300.7900.7901.9245
$0
$3,000
$3,000
\�
Approved to Form: (�(