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Home My WebLink AboutAGENDA REPORT 2004 0121 CC REG ITEM 10HTo: The Honorable City Council /V From: Kenneth C. Gilbert, Director of Public Works Date: January 8, 2004 (Council Meeting 1- 21 -04) Subject: Notice of Completion for the 2003 Asphalt Overlay Project [Project 80111 DISCUSSION A. Project Scope Attached as Exhibit 1, is a map and chart identifying the streets included in the subject project. The project requirements include: • R & R pavement and base in selected areas; • Grinding; • install reinforcing fabric; • construct asphalt overlay; • adjust manholes (etc.) to grade; • restripe as necessary; • replacement of Signal loop detectors; and • crack sealing of certain street segments in lieu of R &R or AC Overlay. B. Changes 1. Quantity Adjustments: As is typical with public works construction projects, the actual quantities required for the job differed from the engineer's estimate. This project required less quantities of certain bid items resulting in a savings of $17,418.75. It should be noted that reductions for some items were offset by additional work required by one or more Change Orders. Ac overlay 2003_awd 000095 Asphalt Overlay 2003: Completion January 8, 2003 Page 2 2. Change Orders: A summary of the approved Change Orders for the project is as follows: year expenses No. ------------ Description Amount 1 Revise Cross Section Design: Improved design for no 59,356.18 - ------- ----- FY2002/03 ($) net cost increase Fund 2603: TDA 8A 2 Courtney Lane: Add street 5,282.78 3 Added Traffic Control: Added cost resulting from adding 3,625.00 97,879 streets to the project scope 0 4 Crosswalk Sandblasting: At Campus Park / Collins and 2,090.00 0 Campus Park and College View 11,538 5 Added Trffic Control: Required by leaving excavation 3,000.00 274,670 open overnight 6 Mt. Trail St.: Overexcavation to remedy saturated base 62,219.82 7 Tierra Re4ada Rd: Added cost related to re-design 29,760 Total 165,333.78 C. Fiscal Impact 1. Construction Costs: A summary of the final construction costs is as follows: - — ------- - — - ---------------- - Description Bid Amount Quantity Adjustment Change Orders Total Amount 1,199,219.69 (17,418.75) 165,333.78 1,347,134.72 2. Total Project Cost: A summary of the final total project costs is as follows: Design Construction Inspection TotA Amount ($) 97,897 1,347,135 97,940 11542,972 3. Prior Year Expenditures: A summary of prior year expenses is as fo-l--lows: - - --- - ---------- I lDescription FY2001/02 - ------- ----- FY2002/03 ($) Total i Fund 2603: TDA 8A Design 28,698 69,181 97,879 I Construction 0 165,253 165,253 Inspection 0 11,538 11,538 Total 28,698 245,972 274,670 Ac Overlay 2003—c.no 000096 Asphalt Overlay 2003: Completion January 8, 2003 Page 3 4. Budget: The FY 2003/04 Budget is shown as follows: 5 Design Construction Construction Constr. Total Inspection Total Fund 2610: t Description Design Construction Construction Constr. Total Inspection Total Fund 2610: Fund Total Budget ($) 2603 125,698 2603 1,246,131 2610 144,472 (11,538) 1,390,603 2603 100,000 2603 1,616,301 TDA Article 8A [LTF] Congestion Relief Funds Less Prior FY2003/04 Years Exp. ($) Budget Amt. ($) (97,879) 27,819 (165,253) 1,080,878 - 144,472 (165,253) 1,225,350 (11,538) 88,462 (274,670) 1,341,631 a: The project surplus is shown as follows: D. Final Inspection and Acceptance The City has completed a final inspection of the project and has found the work to be acceptable. At this time it would be appropriate for the City Council to accept the project as complete and direct the City Clerk to record the Notice of Completion to start the final lien period. Absent the receipt of any Stop Notices from subcontractors or suppliers, the ten percent retention will be released thirty -five (35) days after the date of the recordation of that notice. STAFF RECOMMMATION Accept the work as complete. Ac Overlay 2003_cmp 000097 FY2003/04 Current Yr. Surplus Fund Total Budget ($) Expenses ($) (Deficit) ($) 2603 27,819 - 27,819 2603 1,080,878 (1,035,891) 44,987 2610 144,472 (145,991) (1,519)':. 1,225,350 (1,181,882) 43,468 88,462 (86,402) 2,060 (1,268,284) 73,347 _1,341,631 TDA Article 8A [LTF] Congestion Relief Funds [Actual expense is higher than the budget in order to expend all remaining funds in Fund 2610.1 D. Final Inspection and Acceptance The City has completed a final inspection of the project and has found the work to be acceptable. At this time it would be appropriate for the City Council to accept the project as complete and direct the City Clerk to record the Notice of Completion to start the final lien period. Absent the receipt of any Stop Notices from subcontractors or suppliers, the ten percent retention will be released thirty -five (35) days after the date of the recordation of that notice. STAFF RECOMMMATION Accept the work as complete. Ac Overlay 2003_cmp 000097 wt� it 2003 OVERLAI �Q CITY OF MOORPARK Street Adlena PI Amberwick Ln Avedon Rd Beregan St Brookdale Ln Butter Creek Rd Butterfield Ln Campus Park Drive Clearcreek Ct Cloverdale St Coralberry Ct Cottontail Rd Courtney Ln Daisy Ct Deepwell Ln Duke St Fairbrook Ln Fern Valley Ct Fireside Ln Gabbert Rd Havencrest St Heatherglen Ct Hollyglen Ct Hunters Grove Ct Inglewood St Isle Royale St Kernvale Ave Kimberwick Ln Lantern Ln Laurelhurst Rd Maplecrest St McBeth Ct Meadow Ct Meadow St Mesa Verde Dr Mistygrove St Mt Trail St Pepper Mill St Poppyglen Ct Quail Summit Rd Rand St Robinwood Ct Rolling Knoll Dr Talmadge Rd Street Tierra Rejada Rd Vista del Valle Vista Levana Dr Vistapark Dr Wildflower Ct Willowood Ct Woodglen Dr Exhibit 1 (Pg 2 of 2) 000099