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Home My WebLink AboutAGENDA REPORT 2004 0204 CC REG ITEM 09HITEM 9-4. MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council 7c�; FROM: Kenneth C. Gilbert, Director of Public Works DATE: January 22, 2004 (Council Meeting 2 -4 -04) SUBJECT: Consider Approval of Plans and Specs and Authorization to Advertise for Bids for the Los Angeles Avenue / Beltramo Ranch Road Widening Project. BACKGROUND • In May of 1999, the City Council Negative Declaration for the project. • In March 2001, Boyle Engineering was design for the project. • In September of 2001, the City Council design for the project. approved the Mitigated selected to prepare the approved the conceptual • In October 2003, the City completed efforts necessary to acquire all of the street rights -of -way required for the project. • In January 2004, the City received the approved Caltrans Street Encroachment Permit for the project. DISCUSSION A. Project Description Attached as Exhibit 1 are diagrams summarizing the conceptual design. The project design calls for widening of the south side of the street to provide for the ultimate street width within the project area. A summary of the project scope is as follows: • Location: south side of Los Angeles Avenue from Beltramo Ranch Road easterly to a point east of Maureen Lane; • Prior Right -of -Way [half- street]: - at Maureen Lane: fifty feet (50'); - at and east of Beltramo Ranch Road: thirty feet (30'); Beltramo-ad-0401 `� r-�r -y O0 0// Los Angeles Avenue Widening Beltramo to Maureen Lane Authorization to Advertise February 4, 2004 Page 2 • Current Right -of -Way [half- street]: fifty -nine feet (59'); • Landscape Easements: Landscape easements were acquired in certain areas as shown in Exhibit 1; • Proposed Street Improvements: - additional pavement width; - curb & gutter; - six feet (6') wide sidewalk; - [Note: The south right -of -way line is eight feet (8') from the new curb face. The future landscaped parkway (see below) will include the two feet (2') wide area between the back of the sidewalk and the new south right -of -way line.] • Striping: Upon completion of the project, the street will be wide enough to accommodate six lanes of traffic, plus an eight feet (8') wide paved shoulder on both the north side and the south side of the street; • Traffic Signal: Construction of a traffic signal at the Maureen Lane intersection; • Storm Drain: Construction of a storm drain along Los Angeles Avenue and extending southerly within Maureen Lane to the south end of that street; • Future Parkway Landscaping: Landscaped easements have been acquired as noted above for future parkway landscaping; and • Block Walls: Eight feet (8') high block walls will be constructed immediately south of the south line of the landscape easement. B. Right -of -Way Acquisition The project required acquisition of additional street right - of -way on the south side of the street, as shown on Exhibit 2. All of the required street - rights -of -way, landscape easements and temporary construction easements have been acquired. The street rights -of -way will ultimately be conveyed to Caltrans. The landscape easements will be retained by the City. C. Parkway Landscaping Landscaped easements have been acquired for future parkway landscaping (see Exhibit 3 for diagram showing the location of future parkway landscaping). Sleeves will be installed to facilitate that project. These improvements will be deferred until the parkway landscaping to the east or west of Beltramo Ranch Road is constructed by the City. Beltramo—ad-0401 000078 Los Angeles Avenue Widening Beltramo to Maureen Lane Authorization to Advertise February 4, 2004 Page 3 D. Storm Drain The project requires curbs which concentrate storm flow. During the development of the project design it was determined that it would be necessary to construct a storm drain to handle those concentrated flows - an unforeseen cost. The final project design includes the construction of that storm drain extending from the north end of S. Maureen Lane, to an existing storm drain inlet at the south end of S. Maureen Lane. The cost of this storm drain is estimated to be approximately $214,000. E. Traffic Signal The project includes the construction of a traffic signal at the intersection of Maureen Lane and Los Angeles Avenue. F. Interim Striping Design Proceeding west to east, the striping design provides for a transition from four (4) lanes to six (6) lanes between Tierra Rejada Road and Maureen Lane. The plan then provides for a transition back to the existing four (4) lanes east of Maureen Lane. An ultimate striping plan [not a part of the initial contract] shows the ultimate striping design [six (6) lanes] for the area east of Maureen Lane. This plan would be implemented when Los Angeles Avenue is widened east of the limits of this project. The striping layout immediately east and west of the traffic signal is the ultimate striping for the highway. G. Future Widening Project [Pacific Communities] Staff has been working with Pacific Communities on the development of an Agreement which will allow the City to undertake, on behalf of the developer, the construction of the widening of the south side of the street, east of the subject project. If agreement is reached, it would be the intent of staff to have that project designed and ultimately constructed. This project will include a traffic signal at the intersection of Los Angeles Avenue and Shasta Avenue. The project will also require the relocation and protection of an existing 24" Calleguas Water line locate in the area of the street widening. It will be necessary for the City to enter into a separate Agreement with Calleguas, related to that work. Beltramo ad 0401 000079 Los Angeles Avenue Widening Beltramo to Maureen Lane Authorization to Advertise February 4, 2004 Page 4 H. Calleguas Water Line Protect As you know, the Calleguas Municipal Water District is in the process of constructing a 72" diameter water line down the middle of Los Angeles Avenue. Staff has been advised that the Calleguas work in the vicinity of the City's project [subject project] will be completed before April 1. If the bidding and award of contract for the City's project proceeds on schedule, the Notice to Proceed with construction will not be issued until April 5. Staff is working with Calleguas to coordinate the traffic handling plans for both their project and the City's. As with the Calleguas project, the City's project will maintain two lanes of traffic in each direction at all times. Staff does not anticipate any problems with proceeding with the City's project while construction of the Calleguas project continues elsewhere on the corridor. I. Federal Grant Staff is working with Caltrans on the final approval documents for the federal Congestion Mitigation Air Quality [CMAQ] grant for this project. We expect that approval to come shortly. In order to conform to grant requirements, it is the intent of staff to defer advertisement for receipt of bids until that funding approval is received. J. Plans and Specifications A review copy of the Plans and Specifications has been placed in the City Council Conference Room. K. Project A proval -- Design Immunity It is recommended below that the City Council approve the project plans and specifications in order to document City Council approval of the scope and design of the project. Such approval is also required for the purpose of establishing design immunity pursuant to Section 830.6 of the Government Code of the State of California. L. Schedule It is anticipated that bids for the project will be presented to the City Council on March 17. Construction should commence in April and be completed by October. Beltramo ad 0401 000080 Los Angeles Avenue Widening Beltramo to Maureen Lane Authorization to Advertise February 4, 2004 Page 5 M. Fiscal Impact 1. Construction Cost Estimate: The estimated construction costs are broken down as follows: Description Total ($) Road Widening 305,816 Signal 140,000 Storm Drain 213,796 Block Wall 98,470 Sub -Total 758,082 Contingency (10 %) 75,808 Total 833,890 Plus Prior Year $489 = $834,379 Project Cost Estimate: The current estimated project costs are summarized as follows: Description Total ($) Design 155,306 Right -of -Way 131,788 Construction 834,379 Inspection 100,000 Total 1,221,473 3. Prior Year Costs: A summary of project expenditures prior to July 2003, is as follows: Fiscal Year Design ($) R -O -W ($) Constr ($) Total ($) FY 00/01 176 0 176 FY 01/02 97,880 18,275 116,155 FY 02/03 52,070 111,505 489 164,064 Total 150,126 129,780 489 280,395 4. Current Budget Summary: The current Budget for the project is summarized as follows: Description Prior Years ($) FY03 /04 ($) Total ($) Fund 2501: L A AOC 0 Design 150,126 5,189 155,315 Right -of -Way 129,779 13,220 142,999 Construction 489 101,507 101,996 Inspection 0 60,000 60,000 Sub -Total 280,394 179,916 460,310 Fund 2604: Federal Grant (Constr) 0 300,000 300,000 Total 280,394 479,916 760,310 Beltramo ad 0401 00008:1 Los Angeles Avenue Widening Beltramo to Maureen Lane Authorization to Advertise February 4, 2004 Page 6 S. Budget Amendment: The current project Budget is summarized as follows: Grand Total It is the intent Resolution to the 6. Funding Sources: as follows: • Federal CMAQ: • L A Ave AOC STAFF RECON4ENDATION I,LL I,'Ff,+ of staff to present the Budget Amendment City Council upon award of contract. The funding sources for the project are $ 544,000 $ 677,474 $1,221,474 Approve the plans and specifications and authorize staff to advertise for receipt of bids upon receipt of federal grant approval. Attachments: Exhibit Exhibit Exhibit Beltramo ad 0401 1: Conceptual Plan 2: Right -of -Way Requirements 3: Landscaped Areas Current Propsed Description Budget ($) Change ($) Budget ($) Fund 2501: L A AOC Design 5,189 0 5,189 Right -of -Way 13,220 (11,220) 2,000 Construction 101,507 188,383 289,890 Inspection 60,000 40,000 100,000 Sub -Total 179,916 217,163 397,079 Fund 2604: Federal Grant (Constr) 300,000 244,000 544,000 Total 479,916 461,163 941,079 Plus Prior Years Expenditures qRn Ro- Grand Total It is the intent Resolution to the 6. Funding Sources: as follows: • Federal CMAQ: • L A Ave AOC STAFF RECON4ENDATION I,LL I,'Ff,+ of staff to present the Budget Amendment City Council upon award of contract. The funding sources for the project are $ 544,000 $ 677,474 $1,221,474 Approve the plans and specifications and authorize staff to advertise for receipt of bids upon receipt of federal grant approval. Attachments: Exhibit Exhibit Exhibit Beltramo ad 0401 1: Conceptual Plan 2: Right -of -Way Requirements 3: Landscaped Areas / Exhibit 1 F�. 1 1 . w m m Q Q Q W X Q! V Beltramol CL. Z7 000083 m r rt h a 0 r SECTION 118' 8. CL- - - - - -_ Existing R -O -W 89' 29' DETAIL R -O -W Acquisition and Widening Proposed R -O -W Acquisition and Street Widening 8' --:: V) a -4 J M � b• N r~t - c Exhibit 2. 54- �• _ FLT czpy MO - Beltramol roll- 29 000085 ;O AO See w _J U-00 EXHIBIT 3 - Page 1 Landscaped Areas Maureen Lane 00()OSG \O U I �W EXHIBIT 3 - Page 2 Landscaped Areas MACTc u u M 000'087