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Home My WebLink AboutAGENDA REPORT 2004 0303 CC REG ITEM 09DMOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Barry K. Hogan, Community Development By: Laura Stringer, Senior Management ITEM-119--2 - 3- 3 -a oo _ Director Analys DATE: February 5, 2004 (CC Meeting of 03/03/04) J SUBJECT: Consider Transportation System Management (TSM) Fund Program BACKGROUND On February 4, 2004, the Budget and Finance Committee (Mayor Hunter and Councilmember Harper) considered staff recommendations on funding program priorities for the City of Moorpark's designated Transportation System Management (TSM) Fund (2001), established consistent with the requirements of Government Code Section 66006. The report presented to the Committee is attached. The suggested programs have been divided into six general categories: Bicycle Facilities Trails Transit Alternate Fuel Vehicles (AFV) Buildina Technolo Administrative Table 1, included in the Committee Agenda Report, identifies potential programs to be funded with TSM Funds under each of the general categories identified above. A very general estimate of the initial cost or annual cost for on -going programs has been included. Once priorities are set, and the scope of each program refined, more detailed cost analysis will be performed. S: \City Share \Community Development \ADMIN \FORMS \New \Corresp \MEMO.doc 0 00 04 71 Honorable City Council March 3, 2004 Page 2 Staff is requesting City Council consideration of the suggested TSM funding program, along with recommendations for any additional programs that City Council considers a priority. Should City Council approve the program, it will be included with the Capital Improvement Program priority considerations. STAFF RECOIAbMNDATION Approve the Transportation System Management (TSM) Fund Program. Attachment: Budget and Finance Committee February 4, 2004 Agenda Report BUDGET AND FINANCE COMMITTEE AGENDA REPORT TO: Budget and Finance Committee FROM: Barry K. Hogan, Community Development Director By: Laura Stringer, Senior Management Analyst DATE: January 16, 2004 (B &FC Meeting of 02/04/04) SUBJECT: Consider Transportation System Management (TSM) Fund Programs BACKGROUND Development projects within the City of Moorpark are subject to assessment for air quality impacts. If a proposed project exceeds certain air quality thresholds, mitigation of air quality impacts is required. Some projects are required to provide project specific mitigation measures to directly mitigate air quality impacts resulting from the development. A Transportation Demand Management (TDM) Program is an institutional framework for approaches that reduce and manage the demand for transportation projects and improve the operational characteristics of the transportation system. One of the goals of a TDM is reduction in transportation related air pollution. An off -site TDM Fund is identified in the Ventura County Air Quality Guidelines as a mobile source emission reduction fund established to specifically reduce emissions from transportation sources that may be used as a mitigation measure by proponents of projects that exceed the Reactive Organic Compounds (ROC) and Nitrogen Oxide (NOx) thresholds set by the Federal, State and local air quality regulations. The City of Moorpark's designated TDM Fund is the Transportation System Management (TSM) Fund (2001), established consistent with the requirements of Government Code Section 66006. Commercial, industrial, institutional and residential projects are conditioned to contribute to the Fund, with the contribution based upon the CC ATTACHMENT S: \City Snare \Community Development \ADMIN \FORMS\ New \Corresp \MEMO.doc 0 00 049 Budget and Finance Committee February 4, 2004 Page 2 amount of emissions that need to be mitigated. Citywide off - site mitigation programs are then financed through this Fund. DISCUSSION Over the past several years, a number of projects have contributed to the City's TSM Fund, which currently has a balance of approximately 3.6 million dollars. In addition, staff has estimated the potential additional fees that might be collected over the next twenty years to be approximately 4 million dollars. This amount could be adjusted significantly if threshold criteria changes. Staff suggests that the existing fund balance be utilized for specific one -time improvements, with subsidies to on -going programs to be limited within the range of predicted revenue over the next few years. Staff has researched potential mitigation programs that may be appropriate for use of these TSM Funds. The general categories considered by staff, which could include both one -time and on- going programs, are: Bicycle Facilities Trails Transit Alternate Fuel Vehicles (AFV Building Technology Administrative Signal synchronization, intersection improvements and channelization, have not been included in this list because Ventura County Air Quality Guidelines suggest that these funds not be used for traffic engineering projects, as these projects are related to improving traffic congestion and not air quality. The City's current budget includes support for a number of TDM type programs through other funding sources that might be freed for other projects if TSM Funds are earmarked for those programs. For example, the TDA funded portion of the transit system (FY 2003/04 expenditure budget of $626,168) is funded primarily through TDA Local Share 8c funds. Several Capital Improvement Projects including a trail study, bus stop improvements and Metrolink landscape improvements (Budget Detail Sheets, Attachment 1) might provide opportunities for freeing up funds from other funding sources. In addition, TSM funds may be 000050 Budget and Finance Committee February 4, 2004 Page 3 used as "local match" for grants that provide funding for TSM programs. The Community Services Director has provided information transit system enhancements that may be financed through TSM funds (Attachment 2). Attached Table 1 identifies potential programs to be funded with TSM Funds under each of the general categories identified above. The programs within each category have been ranked with staff's suggested priority first. The general categories have not been ranked by priority. Each of the programs has been identified as either one -time expenditures, or as potential on -going expenditures. A very general estimate of the initial cost or annual cost for on -going programs has been included. Once priorities are set, and the scope of each program refined, more detailed cost analysis will be performed. Staff is seeking the Committee's recommendation on priorities for TSM program expenditures to present to the City Council. RECOWdENDATION Direct staff as deemed appropriate on recommended priorities to present to the City Council. Table 1: TSM Funding Program Priorities Attachments 1. 2003 -04 Capital Improvement Budget Detail Sheets 2. January 15, 2003, Memorandum from Community Services Director c: Hugh Riley, Assistant City Manager Cynthia L. Borchard, Administrative Services Director 000051L Table 1 TSM Funding Program Priorities Caf9wr- tittdiflg ��l _ . ' m, •E rO19 ) Xpenditure Bicycle Preparation of a BicyclelTrail Master Plan Initial one -time expenditure, may require future update $50,000 Facilities Improvement and expansion of existing bike lanes Initial one -time expenditure, will require maintenance $100,000 and bike paths, including striping fundin Bicycle parking facilities, including racks Ifunding Initial one -time expenditure, will require maintenance $100,000 Sub -Total $250,000 Trails Preparation of a Bicycle/Trail Master Plan see above see above Trail Connection from Moorpark High School parking Possible shared cost with Moorpark Unified School $200,000 lot to Arroyo Vista Recreation Center District. Initial one -time expenditure, will require maintenance which might be shared or with, or done by school district Purchase and Installation of Street Furniture to One time cost at Various locations throughout the City $200,000 encourage pedestrian use. Build Levee Road trails under existing four bridges. Tierra Rejada, Pedestrian, Spring Road and New Lo $400,000 Angeles Avenue Maintenance of existing trails On -going expense / annual cost for five years at 50,000 $250,000 er ear Sub -Total $1,050,000 ., ;.; -:� s ' 'E: '�, -�Ai: .,. €, ..�E.:. , _,. - -. �• ., ,t •� s •3E: -: . ; �: 3i:.. „ ._;.•.... � . E:- .. '�E:: �:. Transit Purchase new alternate fuel transit equipment Initial one -time expenditure, will require maintenance $400,000 Included in 2003 -04 Budget) funding if not a replacement Matching local funds for Metrolink second access and Initial one -time expenditure, may require maintenance $200,000 pedestrian crossing enhancements funding Security Improvements to Metrolink station including Initial one -time expenditure, may require maintenance $100,000 surveillance cameras, guard, landscaping, and street funding furniture to encourage ridership Improve and expand bus turn out and Initial one -time expenditure, may require $500,000 shelter facilities maintenance funding Support Increased Level of Transit Service On -going expense / annual cost for five years at $750,000 150,000 per year Addition of Minor Holidays to Transit Service On -going expense annual cost for five years at 5,500 $27,500 per year Senior Dial- a-Ride On -going expense / annual cost for five years at 2,500 $12,500 year 'per Farebox Ratio Potential on -going expense (as needed) at 2,000 per $10,000 ear Subsidize resident transit costs ]May On -going expense / annual cost for five years at 50,000 $250,000 per year Subsidize Van Pool loans for employers be managed through regional APCD program and $250,000 coordinated with State and Ventura County program. On -going expense / annual cost for five years at 50,000 er year Investigate development of additional ride -share Initial one -time expenditure, may require maintenance $200,000 parking facilities and/or improvement to existing funding facilities Sub -Total $2,500,00 Page 1 of 2 0 000E a Table 1 TSM Funding Program Priorities Gtt� 9 i . ` ' ? ' . ° , YP. A , ' Polls min o Alternate Purchase of alternate fuel vehicles for City fleet Initial one -time expenditure, will require maintenance $800,000 Fuel funding if not a replacement (8 pool cars /small truck Vehicles 25,000 each and 2 heavy equipment vehicles a (AFV) 250.000 each Installation or financial support for alternate vehicle Initial one -time expenditure, may require maintenance $200,000 fuel facilities including electric charging stations and/or funding compressed natural gas (CNG) and liquefied natural as LNG fueling stations Provide Incentive to other Service Agencies to install Limited to one time expenditure. $100,000 fueling facilities and better utilize AFV's. Sub -Total $1,100,000 -.A -- a ` ,y - i; . -i.. -: . , . , - :iis,, , .° ,.<'s ,:. 77 :: ;5• FF:... 7 Building Photovoltaic grant program or retrofit program for Could be limited to one time cap for qualified projects $250,000 Technology commercial and industrial buildings or established as an annual, on -going funding source. Grant Program for retrofit of restaurants to reduce Could be limited to one time cap for qualified projects $250,000 cooking emissions or established as an annual, on -going funding source. Sub -Total $500,000 6 ., '33 Administra- Estimated cost of City Staff Person related to use o Limited to .25 FTE for five years plus 5% per year $200,000 tive TSM Funds over 5 years increase. Sub -Total $200,000 Total $5,600000 Page 2 of 2 000053 H H n x H N G'1 CITY OF MOORPARK BUDGET LINE ITEM DETAIL FISCAL YEAR 2003104 CAPITAL IMPROVEMENTS Department: Public Works Account Number: * ** *.8310.8050 Project Title: Project Description: Construction of a Class I Bike Trail within or adjacent to railroad R -O -W, east of Moorpark Avenue Object Code Activity Total Prior Year(s) Expenditures Estimated Prior Year Carryover Amount 2003/2004 New Appropriations 2003/2004 Total Budget Future Year(s) Amount Total Project Cost 9601 Design $57,000 R DfiLS .. $57,000 9610 R -O -W $0 $0 $0 9640 Construction $0 $0 $0 9650 Inspection $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Project Totals: $0 $0 $57,000 $57,000 $0 $57,000 Funding Sources: $32,000ti . 4 Db0' $32,000 $25,000 N t1`4b= $25,000 $0 $0 Totals: $0 1 $0 $57,000 1 $57,000 $0 $57,000 CITY OF MOORPARK BUDGET LINE ITEM DETAIL FISCAL YEAR 2003104 CAPITAL IMPROVEMENTS Department: Public Works Account Number: * ** *.8310.8035 Project Title J,'if f Project Description: Feasibility study regarding the construction of a trail system along the Arroyo Simi through the City and east to the City of Simi Valley. Object Code Activity Total Prior Year(s) Ex enditures Estimated Prior Year Carryover Amount 2003/2004 New Appropriations 2003/2004 Total Budget Future Year(s) Amount Total Project Cost 9601 _Design $135,000 $15,000�r E� $150,000 9640 Construction $0 $0 9650 Inspection $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Project Totals: $135,000 $15,000 $0 $15,000 $0 $150,000 Funding Sources: xm fi` $27,000 $3,000. ,; ``' $30,000 R $108,000 $12,000 $120,000 $0 $0 $0 $0 Totals: $135,000 $15,000 1 $0 1 $15,000 1 $0 $150,000 G'7 CITY OF MOORPARK BUDGET LINE ITEM DETAIL FISCAL YEAR 2003/04 CAPITAL IMPROVEMENTS Department: Community Services Account Number: 5000.7310.7302.9632 Project TitleA- A S _.. Project Description: Object Code Activity Total Prior Year(s) Expenditures Estimated Prior Year Carryover Amount 2003/2004 New Ap ro riations 2003/2004 Total Bud et Future Years) Amount Total ProLt Cost 9632 Bus Stops $42,175 $55,000 $100,000 $197,175 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Project Totals: $42,175 $55,000 $100,000 $155,000 $0 $197,175 Funding Sources: :.7ZI $42,175 $55,000 $100,000 $197,175 ,..w b ':sA,• $0 $0 $0 $0 $0 $0 Totals: $42,175 $55,000 $100,000 $155,000 $0 $197,175 �7 Capital Improvement Form 9632.x1s Bus Stops G'1 C1 CITY OF MOORPARK BUDGET LINE ITEM DETAIL FISCAL YEAR 2003/04 CAPITAL IMPROVEMENTS Department: CommunU Ser g es Account Number: 2604.7310.7020 Project Title: * t#hk --,A: Project Description: Landscape south entrance to metrolink Station (TEA 21) Object Code Activit TlEenditures Year(s) Estimated Prior Year Carryover Amount 2003/2004 New Appropriations 2003/2004 Total Budget Future Year(s) Amount Total Project Cost 9632 Landscaping $9,422 $140,578 $0'j 713 =? $150,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Project Totals: $9,422 $140,578 $0 $140,578 $0 $150,000 Funding Sources: $0 $132,000 $03pA0 $132,000 ;7 $9,422 $8,578 8 ;3 " $18,000 $0 $0 $0 $0 Totals: $9,422 $140,578 $0 $140,578 1 $0 $150,000 CITY OF MOORPARK BUDGET LINE ITEM DETAIL FISCAL YEAR 2003/04 CAPITAL IMPROVEMENTS Department: Public Works Account Number: * ** *.8310.8052 Project Title li h Street Strettsca' e ' ` `' Project Description: Development of a project to assess the feasibility of reconstructing curbs and sidewalks along High St. between Moorpark Ave. and Spring Rd. to provide for angle parking. Current budget is for preliminary engineering only. Object Code Activity Total Prior Year(s) Expenditures Estimated Prior Year Carryover Amount 2003/2004 New Appropriations 2003/2004 Total Budget Future Year(s) Amount Total Project Cost 9601 Design $30,0000,000 ` $0 9610 R -O -W $0 $0 $0 9640 Construction $0 $0 $0 9650 Inspection $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Project Totals: $0 $0 $30,000 $30,000 $0 Undetermined Fundina Sources: 290' {�MRA' $30,000 Q;fl00 $0 $0 $0 $0 $0 $0 $0 Totals: $0 $0 $30,000 $30,000 $0 Undetermined �I MEMORANDUM COMMUNITY SERVICES DEPARTMENT TO: Laura Stringer, Sr. Management Analyst FROM: Mary K. Lindley, Director of Community Services DATE: January 15, 2004 SUBJECT: Transit Cost and Funding Information Steve asked me to provide you with transit information for inclusion in the funding report scheduled for the February 4 City Council Meeting. The purpose of the information was to identify costs that could be funded by the City's TSM fund. Support Increased Level of Transit Service: The City expanded its transit service in September 2000, from one bus route to two routes, and increased its hours of operation. The expansion of service amounts to an estimated annual increase, in today's dollars, of $139,137 (round to $140,000). This expense could be funded from the City's TSM fund. Addition of Minor Holidays: With the adoption of the FY 03/04 budget, the Council allocated $5,500 to operate Moorpark Transit, ADA service, and Senior Dial -a -Ride on minor, City- observed, holidays. This additional expense could be funded from the City's TSM fund. Senior Dial -a -Ride: In FY 02/03, the City began offering Senior Dial -a -Ride service. The estimated annual cost for this service in FY 03/04 is $2,500. This service could also be funded from TSM monies. Farebox Ratio: The City must maintain a certain farebox ratio (14.9 %) in order to use it's TDA funds. If it falls below the established ratio, it can make up the difference from another non -state funding source. TSM monies could be used to fund the difference. Based on past farebox ratios, which fell below 14.9 %, 1 estimated the necessary inclusion of around $2,000 to fund the difference. However, for FY 04/05, John Brand is estimating that the City will exceed 14.9 %. As a result, no additional funding source should be needed. Lastly, Steve asked about identifying another funding source for the proposed purchase of two additional transit buses. The adopted FY 03/04 budget includes $400,000 for the purchase of two buses from TSM funds. If the City wants to free up some of its TSM funds, it can submit an application for the use of ATTACHMNT 2 000059 Moorpark/Thousand Oaks Urbanized Area (UZA) funds. A call for applications for these funds should take place in February 2004. 1 do not have an estimated time when approval of the applications will be made, but my guess would be sometime around June. The allocation of the UZA funds will basically be a negotiation process between Moorpark and Thousand Oaks. I feel confident that we can work out an arrangement with Thousand Oaks if we start early. I apologize for the lateness of this information. cc: Steve Kueny, City Manager John Brand, Sr. Management Analyst 0000 "So