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HomeMy WebLinkAboutAGENDA REPORT 2004 0407 CC REG ITEM 09BMOORPARK CITY COUNCIL AGENDA REPORT ITEM q. B. *ter N -7 -4610 TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: March 18, 2004 (Council Meeting 4 -7 -04) SUBJECT: Corporation Yard Final Conceptual Design DISCUSSION A. Background • In December of 2002, the City Council approved the selection of Martinez Architects to prepare the design for the City's new maintenance facility. This project is to be constructed on property located adjacent to the Caltrans Maintenance Yard, at the east end of Fitch Avenue (see Exhibit 1). • In June of 2003, the City Council approved the preliminary plans for the project with direction that certain cost cutting design changes be investigated and that a report on same be brought back to the City Council. • In August of 2003, the City Council considered that analysis and finalized the general scope of the project. The architect was then directed to finalize the conceptual design for City Council approval. B. Maintenance Functions The maintenance functions to be Yard are generally defined and as Exhibit 2. C. Conceptual Design located at the new Corporation described in the list attached Plans and diagrams depicting the design are attached as Exhibit generally summarized as follows: CorpYard 0404 recommended final conceptual 3. Those components are Corporation Yard: Conceptual Design April 7, 2004 Page 2 I. Site Plan: • Site Utilization: The final design calls for the development of 2.16 acres [Lot `A'] of the 4.19 acre site, for the Corporate Yard facility. • Expansion Area: The plan includes an area of about one acre (1 ac.) at the easterly end of the property [Lot "B'], to be held for possible needed future expansion. Interim uses for this area include temporary storage, rental to contractors and /or utility companies and construction staging for City construction contracts. • Remnant Parcel: The plan also shows a 0.58 acre parcel at the west end of the property [Lot `C'], possibly to be subdivided and sold for development (light industrial use) in order to defray some of the project design and development costs [See Section D below]. • Rear Parcel Access: The site plan allows independent access to Lot "B" at the east end. • Material / Equipment / Vehicle Storage: Ample area has been provided for the outside storage. • Covered Parking [North Property Line]: The final plans will include a Bid Deduct Alternate for the planned covered parking along the north property line. • Emergency Generator: The plans call for the installation of a generator to provide back -up electrical energy during a power outage. • Refuse Transfer Station: A facility has been provided to allow for easy dumping of debris into large trash bins, as well as easy pick -up of the large trash bins. • Refueling: Liquid Natural Gas and electric re- fueling stations have been provided. Gasoline pumps have purposely been omitted. • Animal Containment: An area is provided for this purpose. • Parking: Ample area has been provided for guest and employee parking. • Circulation: The site plans provides for good circulation in, through and out of the facility. • Landscaping: Landscaped areas will be provided. • Security: Two (2) security gates are planned for the yard, plus two (2) more for the south driveway. • Fencing: Per City Council direction last August, the plan will provide for wrought iron fencing around the entire perimeter of the site [Lot A & B]. Wrought iron fencing is also planned along the north side of the south access drive. A block wall is planned along the east side of the refuse transfer area, with chain link separating the main yard (Lot `A') from the auxiliary yard (Lot `B') north and south of the refuse area. CorpYard 0404 Corporation Yard: Conceptual Design April 7, 2004 Page 3 • Grading /Drainage: Based on a drainage study prepared for the site, the finished floor elevation will be five and one -half feet (51;-�') higher than the elevation of the top of curb at the entry driveway. The site will be graded to convey flood water away from and around the building. • Storm Water Quality: Grassy swales will be constructed to filter pollutants from the site run -off. 2. Floor Plan: • Building Size - The size of the enclosed building area is 9,456 square feet (sf), plus a covered parking and work area of approximately 5,000 s.f. • Main Entry - The south side entry will serve the public and will also be used for employee access to and from the employee / guest parking area. • Security - The main entry door and the gates to the yard will be locked during business hours. There are no plans to have anyone work in the reception area. A door bell or telephone "ring -in" system will be provided to facilitate public access to City staff at this facility. • Public Counter - A public reception / waiting area will be provided. • Public Restroom - A "unisex" public restroom will be provided near the reception area. • Office Space - Office space has been provided for current personnel, with an office pool area suitable for use by future expansion, if needed. • Men's Restroom / Shower / Locker Room - A Men's Restroom / Shower / Locker room will be provided. • Women's Restroom / Shower Lockers - The plans will include a storage room constructed in a way to be easily and quickly retrofitted into a Women's Restroom / Shower / Locker room, should the need arise. • West Access - There will be a door at the west end of the building to provide access to and from the yard. • Covered Parking - Covered truck parking is provided along the north facade of the building with locked storage units and easy access to inside storage and staging rooms. • Access to Truck Parking Area - An access hallway and door will be provided to the truck parking area to facilitate easy re- stocking of trucks from the material storage areas. • Employee Break / Lunch Room - An employee meeting / break/ training room will be provided. • Meeting / Conference Room - A meeting / conference room will also be provided. CorpYard 0404 Corporation Yard: Conceptual Design April 7, 2004 Page 4 • Animal Control / Vector Control - Facilities will be provided for this function, including office and lab space. • Auto Repair - The plan does not provide facilities for a major automotive maintenance function (vehicle lift, lube facilities, etc.) These functions are planned to continue to be provided by contract service. • Storage Rooms - Ample storage rooms will be provided. • Emergency Supply Storage - An emergency supply storage room is planned. This room could also be converted to other uses in the future, should the need arise. 3. Building Design: • Materials - The building will be constructed of masonry block and metal studs. • Roof Design - Components of the roof design include: Materials: "raised- seam ", light weight, metal roof. Energy efficiency: skylights and roof vents will be provided. Roof mounted equipment: Equipment will be screened from view from the street. Photo - Voltaic: The design will accommodate the possible future installation of photo- voltaic panels. • Colored Elevations - The color palate uses a mixture of red and tan concrete blocks, with a copper colored roof. Colored elevations and material samples will be available at the April 7 meeting. D. Lot `C' The disposition and use of Lot `C' is the potential subject of a separate report to be considered by the Moorpark Redevelopment Agency [MRA], as the owner of the property. E. Fiscal Impact 1. Total Estimated cost estimate is Description Project Cost: as follows: Amount ($) Design 290,000 Environmental Document 25,000 Land Acquisition 920,792 Construction 3,840,000 Inspection 350,000 Total 51425,792 CorpYard 0404 The total estimated project Corporation Yard: Conceptual Design April 7, 2004 Page 5 2. Budget: The Budget for the project is summarized as follows: 3. Funding Strategy: Project funding allocation percentages is as follows: Component Design Land Acquisition Construction Inspection Percent Endowment Gas Tax Fund 2800 Fund 2605 Total 70% 300/0 100% 70% 30% 100% 85% 15% 100% 85% 15% 100% 4. Funding Breakdown: A summary of the total appropriations, by funding source, is as follows: FY 03/04 Total Description Prior Year ($) Budget ($) Project ($) 2800 - Endowment Fund 657,623 3,715,261 4,372,884 2605 - Gas Tax 284,939 702,969 987,908 Total 942,562 4,418,230 5,360,792 F. Environmental Document It is the intent of staff to start work immediately on the environmental document for this project. H. Schedule It is anticipated that the Final Design will be completed in approximately five (5) months. During that period, staff will evaluate options for Construction Management for the project and complete the required Bidder Pre - Qualification process. Construction should commence by October 2004. CorpYard 0404 Estimated FY 03/04 Total Description Prior Years ($) Budget ($) Project ($) Design 21,770 268,230 290,000 Land Acquisition 920,792 920,792 Construction 3,800,000 3,800,000 Inspection 350,000 350,000 Total 942,562 4,418,230 5,360,792 Note: The Budget is slightly less that the current project cost estimate. It is the intent of staff, however, to defer amending the Budget until the date of award of a construction contract. 3. Funding Strategy: Project funding allocation percentages is as follows: Component Design Land Acquisition Construction Inspection Percent Endowment Gas Tax Fund 2800 Fund 2605 Total 70% 300/0 100% 70% 30% 100% 85% 15% 100% 85% 15% 100% 4. Funding Breakdown: A summary of the total appropriations, by funding source, is as follows: FY 03/04 Total Description Prior Year ($) Budget ($) Project ($) 2800 - Endowment Fund 657,623 3,715,261 4,372,884 2605 - Gas Tax 284,939 702,969 987,908 Total 942,562 4,418,230 5,360,792 F. Environmental Document It is the intent of staff to start work immediately on the environmental document for this project. H. Schedule It is anticipated that the Final Design will be completed in approximately five (5) months. During that period, staff will evaluate options for Construction Management for the project and complete the required Bidder Pre - Qualification process. Construction should commence by October 2004. CorpYard 0404 Corporation Yard: Conceptual Design April 7, 2004 Page 6 STAFF RECOMMENDATIONS Approve the conceptual design for the project as presented. Attachments: Exhibit 1: Exhibit 2: Exhibit 3: CorpYard 0404 Map List of Maintenance Functions Site Plan and Floor Plan B O e� 1 1 r Ioo' i m v` �o N M N2d 32 150 — RAIL fLvA� 400' 55 J1 Tract 1266 -1 reversion to % acreage Per 1949/547. ` Q 21 J 34 p pI b 1.696Ac 20 o ul 5.621 Ac Lot rAtl 3c lu �rio.ce _ q m Previous AF Noss. 512 - 171 -01 D4 through 512 -171 -15,17 5'7 o I r T be Be la SECOND I 150 STREET Y b Q f R f 7 Q i S I N O VX M 5K. 1 p 1 OI oo' . t 246.00' FLING m1 e9- nor>•z °n>-e' �u�r AVENUE p =330 13 ' sra•PZeYs" 201.00• f• q_pp' ne' moo• 8/3v" '' L -3721 10 so L to z �.� to. 1K.4f• 190.Or �3 0o c � 16 l g� 15 S ►O UL � /5 r A too 00 O no.00 3 �.n xln n Y't r A CAST 0 Z o 0 Q IO.oO' Z YlZ IS R G 9 Y As,2p.s1' K t� X70 \ a �e V .b, 11.97 I0 i H0 h Q i 19 �M ♦) PITCH / - 170 00 990099073 o &5� e-As T f a AVENUE R �` .3 0 _ :a_es " L = 59.21 " Y aa >a 50g 8 Iz R C w" QN Y 173 i' 3 I2.3D' UL � /5 r A too 00 O no.00 3 �.n xln n Y't r A CAST 0 Z o 0 Q IO.oO' Z YlZ IS R G 9 Y As,2p.s1' D099076 44-, �q o. '�-? v i: 1 N Cr K t� X70 \ a �e V .b, 11.97 I0 i H0 h Q i 19 �M D099076 44-, �q o. '�-? v i: 1 N Cr Exhibit 2 Maintenance Functions The following is a list of the maintenance and operation functions to be performed by City staff or contractors, which shall be accommodated at the Yard. A Public Works T. Street Maintenance • Minor asphalt repair • Striping / stenciling • Traffic and Regulatory signs • Tree Limb lifting / Root Pruning • Sidewalk Repair • Roadside debris and weed removal • Storm drain maintenance 2. Parking Enforcement 3. Crossing Guard Supervision 4. Stormwater Quality Administration & Enforcement [portion] 5. Fleet Maintenance (minor maintenance) 6. Graffiti abatement 7. Contract Services Administration: • Street sweeping • Traffic signal maintenance • Annual storm drain maintenance • Major vehicle maintenance and repair B Community Services 1. Landscape Maintenance • Parkway /median landscape maintenance • Park maintenance • Trees 2. Facilities maintenance • Minor repair • Janitorial 3. Vector Control 4. Animal Control S. Contract Services Administration: • Landscape / Irrigation Maintenance • Tree trimming / maintenance / removal • Facilities maintenance and repair • Janitorial • Transit Contract Administration • Refuse Franchise Administration CorpYard 0404 0 09' T-1 ----------------------- � I I I I I I I I I I I I DIAGRAMATIC SITE FUNCTION & EQUIPMENT PLAN MARTINEZ ARCHITECTS, INC. W TRWM CONTROL ASRALi lEPNR i%WAN RFPNR MOId(S PNYULARa COYNUwi/ VEHICLES DEWMPOSEa HEMICAL aEV[E ASPIfILi CRNNIE SfaWCE fft FFF i _ _ _ _ _ _ — _ _ tA_I�p F�1 YY Y Y I I � CHIP CHIPS TREE REUSE I I I I ANIMAL CIXIfNNMENi law VEwcLES _ I = TEMP. STORACE AREA FOR STREET SWEEPER I I NL IERPNN _____________ ___J ORM DI VE .I, NNNTENANCE I LOT PORTION "A" 1 EL CHARGING STATIONS ECIRM VEHICLE CORPORATE YARD _ _ LOT PORTION "C" 2.16 ACRES ____________ /./ DUMP iRUCN SNIP La/aEfl ORGWIG RE HE ' ` 'INS I AREA TO BE SOLD OR C LEASED (NOT PART OF j _ � � SGNAGE ` ax PICKUP ♦---WBN BIN PIT ) (RW EaIN THIS PROJECT) I VEHICULAR TRAFAC� • EFUSE B I 0.58 ACRE I. I \ uP I m LOT PORTION "B I I \ 1RUCK aR UNLOAD I SNIP KIP S IOAOEfl � I f I I n HOTEL) AREA YL; �P ° F7 III , UP OUMPDER OR : SNIP LEADER I _ ° 1 •;• °1• — L/NANFAI GAS `® I �- WN PICNUP I EaEaNC AREA R i1 \ WOW VFJiILYE k� I ] 1 5 EMPLOYEE PAWING 6 ] R 9 10 11 IT k VISITOR PARKING _ T-1 ----------------------- � I I I I I I I I I I I I DIAGRAMATIC SITE FUNCTION & EQUIPMENT PLAN MARTINEZ ARCHITECTS, INC. W rem rsc aim wt l9 °"w (� eicx B' -0' ARCHITECTURAL SITE PLAN ` StRLICRNIEJ i N —' -- -- --- -- - - - - -- -- -- § § r -0• YARD RIX K !O. J 1 LOT PORTION • um a PMT OF T THIS COW N(kACr § – -- YARD MumSI NCRI RE I RD. , � o 'T 1 YARD CIFURE . e -0 –� � NWM 0.W '�•:. SIRUCNRE Y . w-z. I ® GIE WIG RP.� q H0. 4 I I I -- 1 Y-q rem rsc aim wt l9 °"w (� eicx B' -0' ARCHITECTURAL SITE PLAN ` StRLICRNIEJ i N —' -- -- --- -- - - - - -- -- -- § § r -0• YARD RIX K !O. J 1 LOT PORTION • o SIRUCNRE H0. 4 I I Q Y Y-q - - -- §�� Wit- - - - -� - -- -- '� p GY (ryra I DYf K�iwiYM TOTAL SITE AREA = 4.13 ACRES \ C T ACRES PORATEYAR0 =2. S OT \ � L PORTION'S' = 1.06 ACRES LOT PORTION'C" =0.56 ACRE(NOTA PART OF THIS CONTRACT) I I I I LEGEND �_.71 RDOHO WAS MARTINEZ ARCHITECTS, INC. 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