HomeMy WebLinkAboutAGENDA REPORT 2004 0407 CC REG ITEM 10HTO:
FROM:
DATE:
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MOORPARK CITY COUNCIL
AGENDA REPORT
The Honorable City Council
Mary K. Lindley, Director of Community Services]
March 31, 2004 (Meeting of April 7, 2004)
SUBJECT: Consider Award of
Corporation for
Improvement Project
DISCUSSION
Contract to Casron Services
the Villa Campesina Park
On February 4, 2004, the City Council approved the design
and specifications for improvements at Villa Campesina
Park. The bid process for the construction of the
improvements closed on March 24, and the City Council is
now being asked to approve the award of a contract to the
apparent lowest qualified bidder, Casron Services
Corporation.
The Villa Campesina Park improvements include a half -court
basketball court and a playground. The City received four
bid proposals from the following contractors:
Contractor
Malibu Pacific Inc
Casron Services Corp.
Premium Const. Inc.
Nye and Nelson Inc.
Bid Amount
$43,581.25
$39,805
$46,855
$68,740
Of the four bidders, only Malibu Pacific enclosed the two
addendums in their proposal envelope as instructed.
However, Casron Services Corporation caught their error and
faxed the addendums to the City prior to the bid opening.
This is a minor procedural error that does not affect the
bid amount. Upon the advice of the City Attorney, City has
the authority to accept the Casron bid proposal as
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The Honorable City Council
April 7, 2004
Page 2
complete. The other two bidders failed to submit the
addendums. The apparent second lowest qualified bidder,
Malibu Pacific, had a mathematical error in the total. When
the unit prices in Malibu's proposal are totaled, their
lump sum is $38,081.25, which would make it the lowest bid
price. This is a difference of $5,500 from what is listed
as the lump sum total. However, the City Attorney has
stated that you cannot correct an error if it benefits the
bidder; i.e., changes the standing results. Therefore,
staff finds that the apparent lowest qualified bidder is
Casron Services Corporation at $39,805. Casron Services
Corporation possesses the necessary licenses to perform the
work and has experience constructing similar projects for
other cities.
The City included $80,300 in the FY 03/04 budget for this
project. To date, $32,000 has been spent on the playground
equipment, soils tests and project management. Based on
Malibu Pacific's bid price of $38,081, it is estimated that
the total project will be completed for approximately
$70,000.
STAFF RECOMMENDATION
Award a contract to Casron Services Corporation for the
construction of improvements at Villa Campesina Park for a
cost not to exceed $39,805 and authorize the City Manager
to execute the contract.
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