HomeMy WebLinkAboutAG RPTS 2019 1202 PR REGCITY OF MOORPARK
PARKS, RECREATION & COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue, Moorpark, CA 93021
Main City Phone Number (805) 517-6200 1 Fax (805) 532-2550 1
PARKS AND RECREATION COMMISSION
REGULAR MEETING AGENDA
December 2, 2019
6:30 P.M.
moorpark@moorparkca.gov
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Restriping Tennis Court(s) at Miller Park for Both Pickleball and
Tennis. Staff Recommendation: Staff recommends that the Commission
direct staff not to restripe the courts at AVCP or Miller Park for both
pickleball and tennis, as identified in Option C. Since this
recommendation does not change the current uses of the tennis courts at
either park, City Council action will not be required. Staff will provide a
memo to the City Council discussing the options that have been
considered.
B. Consider Recreation Programs Cost Recovery Summary Fiscal Year 2018-2019.
Staff Recommendation: Provide feedback on the cost recovery report and direct
staff to present the report to the City Council.
9. CONSENT CALENDAR:
A. Approval of Minutes of the Park and Recreation Commission's Regular Meeting
of November 4, 2019. Staff Recommendation: Approve as presented.
JANICE S. PARVIN CHRIS ENEGREN ROSEANN MIKOS, Ph.D. DAVID POLLOCK KEN SIMONS
Mayor Councilmember Councilmember Councilmember Councilmember
Regular Parks and Recreation Commission Meeting Agenda
December 2, 2019
Page 2
10. ADJOURNMENT:
Posted: November 27, 2019
.,.�./
r`.erly Se / o , A minis rative Assistant
All writings and documents provided to the majority of the Commission regarding all agenda items are available for public
inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all
regular Commission meetings is also available on the City's website at www.moorparkca.gov.
Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a
Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion
portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the
beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for
each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any
agenda item may be directed to the Parks and Recreation Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this
meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at (805) 517-6227. Upon request,
the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the
need for disability -related modification or accommodation, reasonable arrangements will be made by City staff to provide
accessibility to the meeting (28 CFR 35.102-35.104; ADA Title II).
Regular Parks and Recreation Commission Meeting
December 2, 2019
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA )§
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the
Notice of the Regular Parks and Recreation Commission Agenda for December 2,
2019.
Executed on this 27th day of November 2019, at Moorpark, California.
ddi/seirly
Se ' o
ministrati e Assistant
Parks, Recreation and Community Services Department
ITEM: 8.A.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
DATE: December 2, 2019
SUBJECT: Consider Restriping Tennis Court(s) at Miller Park for both
Pickleball and Tennis
BACKGROUND
Pickleball has become extremely popular in Moorpark and surrounding communities
and there is a need to expand our current facilities. City staff has been contacted by
numerous Moorpark residents over the last year or so requesting more courts,
particularly lighted courts to allow for pickleball to be played in the evening during the
late fall, winter and early spring months. Consideration of conversion of courts for
pickleball was requested by the Parks and Recreation Commission (Commission)
during its August 15, 2019 Special meeting. On October 7, 2019, the Commission
considered converting one or more tennis courts at Miller Park to pickleball courts. The
agenda report is included as an attachment for reference.
On July 19, 2019, the City Council adopted the City of Moorpark, Mission Statement,
Strategies, Goals and Objectives (Objectives) for Fiscal Year 2019/20 and 2020/21.
The Objectives are the building blocks that establish the priorities for each City
department. They were thoughtfully identified by the City Council to support the City's
mission, "Striving to preserve and improve the quality of life in Moorpark." The current
Objectives that the Parks, Recreation and Community Services Department is
responsible for include an update to the Parks and Recreation Master Plan; building the
new City library; completing the Civic Center Master Plan; designing and building a
universally accessible playground; several trail connections at Arroyo Vista Community
Park (AVCP), Happy Camp Regional Park and the 80 -acre property south of Tierra
Rejada Road; and building a water spray attraction to name a few. Pickleball is not a
currently identified City Council Objective. Further, it should be noted that the City has
limited resources to fund new pickleball courts. Six new courts with lights would cost
the City approximately $525,000.
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Parks and Recreation Commission
December 2, 2019
Page 2
In an effort to find a temporary solution to the desire for pickleball courts, staff presented
several options to the Commission as follows:
• Option A - Convert both tennis courts at Miller Park to six (6) pickleball courts;
• Option B - Convert one tennis court at Miller Park to four (4) pickleball courts;
• Option C - Convert one tennis court at Miller Park to two (2) pickleball courts; or
• Option D - Do not convert any tennis courts at Miller Park to pickleball courts
At the October 7 Commission meeting, the Commission recommended Option D.
However, the Commission made an additional alternate recommendation to restripe two
tennis courts at AVCP for both tennis and pickleball, and to purchase portable pickleball
nets. The Commission also directed staff to consider restriping the courts at Miller Park
for both sports if restriping the courts at AVCP violated the California Interscholastic
Federation (CIF) or the United States Tennis Association (USTA) standards for
competitive play. The recommendation was not unanimous, as one Commissioner
opposed.
DISCUSSION
Staff has contacted Moorpark High School (MHS) and the USTA and has discovered
that restriping the courts at AVCP for both tennis and pickleball does not violate USTA
or CIF standards for competitive play. However, MHS is opposed to restriping the
courts due to the fact that league games are typically not scheduled with a dedicated
line judge or other official at each court. The individual players are required to call faults
and other match violations. MHS feels strongly that additional lines on the courts will
make it difficult to identify these violations during competitive play. Although restriping
the courts at AVCP for both uses does not directly violate any CIF or USTA
requirements, staff does not recommend restriping the courts at AVCP due to the fact
that it may be confusing during league games.
As mentioned previously, the Commission directed staff to consider restriping the courts
at Miller Park if AVCP is not a viable option. Staff has prepared the following options for
the Commission to consider:
Option A: Restripe both courts for both tennis and pickleball with Blended Lines.
During discussions with the USTA regarding pickleball, it came to staffs attention that
the USTA has developed a compromise that would allow for both uses. One of the
priorities of the USTA is to encourage the development of youth tennis programs and
they are promoting a concept called "Blended Lines." Blended Lines is simply restriping
the courts for both youth tennis and adult tennis. The USTA feels strongly that smaller
courts will encourage young tennis players to start learning the sport and they also feel
that there are direct benefits to seniors and other individuals that want to play tennis, but
don't have the capacity to play on a full court. The USTA is motivated to develop this
concept and has even offered to pay for the cost to restripe the courts at Miller Park.
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Parks and Recreation Commission
December 2, 2019
Page 3
Blended Lines include lines for both a standard 78' tennis court, as well as a 60' tennis
court. The concept would allow for pickleball to be played within the singles area of a
60' tennis court. However, the court sizes and net heights differ slightly for both sports.
The normal size of a pickleball court is 20'x44' with the center line of the net set at 34"
height. The court dimension for singles tennis on a 60' tennis court is 21'x42' with the
center line of the net set at 36" height (see Attachment 1).
Option B: Restripe one or both tennis courts for both tennis and pickleball and
purchase portable nets.
This option would restripe one or both tennis courts so that both tennis and pickleball
could be played on the same court (see Attachment 2). As discussed during the
October 7, 2019, Commission meeting, a north/south orientation is preferred due to sun
exposure. Additionally, only two pickleball courts should be installed on one tennis
court to allow for the additional room that is needed during competitive play. Portable
pickleball nets would need to be moved out of the way for use of the tennis courts and
reinstalled for use of the pickleball courts.
During the October 7, 2019, Commission meeting, staff discussed the fact that MHS
has a Use Agreement with the City for priority use of the tennis courts at AVCP during
certain times. Because of this, staff would need to secure the portable pickleball nets at
AVCP during the times that tennis is allowed under the Agreement. Typically, the City
has staff available at the Arroyo Vista Recreation Center (AVRC) to accommodate this.
However, it should be noted that City staff would not be able to monitor the use or
secure portable pickleball nets at Miller Park. The use of the courts and installation of
nets would need to be performed by the individuals using the courts.
Option C: Do not restripe any of the courts for both tennis and pickleball at this time.
Earlier this year, the Commission formed an Ad Hoc Committee to start the process of
updating the Parks and Recreation Master Plan. Ideally, it would be beneficial to
update the Master Plan before a decision is made regarding pickleball. At this time, the
Master Plan has been put on hold for at least eighteen months. This is primarily due to
the fact that the City anticipates seeking advice from the community on several other
items. Currently the Arts Master Plan is in full swing, as is the new Library, Civic Center
Master Plan and most recently, the Join the Conversation campaign. Out of concern
that the residents of Moorpark will get survey overload, the update of the Parks and
Recreation Master Plan has been put on hold.
On November 22, 2019, in anticipation of this meeting, staff posted a Notice of a Public
Meeting on every tennis court and pickleball court in Moorpark. Staff has received
several comments from Moorpark residents relative to this item (See Attachment No. 3).
Staff also received email comments from several residents after the October 7 meeting
that were not included in the staff report since they were received after the posting
deadline. These emails are also included in the attachment.
Parks and Recreation Commission
December 2, 2019
Page 4
Staff does not feel that restriping the courts at Miller Park for both tennis and pickleball
is a viable option. The Blended Lines concept (Option A) proposed by the USTA does.
not allow for a regulation size court or net. Although the overall size of the court is close
to the size of a pickleball court, the court is off by a couple feet. The net height is also
problematic, as it is approximately 2" higher than a pickleball net. This would be a
problem for competitive players and would not be advantageous for beginners learning
the sport. Additionally, staff does not feel that the option to restripe for both tennis and
pickleball, and install portable nets, is a viable option. Staff believes that the portable
nets will become a maintenance issue and an inconvenience for both users.
At this point in time, staff does not have any additional options for the Commission to
consider. Potentially, the only viable option for more pickleball courts in Moorpark is to
build new courts. If the Commission wishes to consider building additional pickleball
courts, staff recommends bringing this desire to the attention of the City Council during
the Joint City Council/Parks and Recreation Commission meeting in April. As
mentioned previously, building new pickleball courts is currently not an adopted City
Council Objective, and staff does not have the authority to make pickleball a priority
without concurrence from the City Council.
FISCAL IMPACT
There would be no costs to the City to restripe the courts under the Blended Lines
option, as the USTA will cover these expenses.
The cost to restripe the tennis courts at Miller Park and purchase portable nets would
cost approximately $2,500 for four pickleball courts.
STAFF RECOMMENDATION
Staff recommends that the Commission direct staff not to restripe the courts at AVCP or
Miller Park for both pickleball and tennis, as identified in Option C. Since this
recommendation does not change the current uses of the tennis courts at either park,
City Council action will not be required. Staff will provide a memo to the City Council
discussing the options that have been considered.
Attachments:
1. Email responses received since the Commission meeting on October 7, 2019
2. Option A — Blended Lines
3. Option B — Restripe for both pickleball and tennis
4. October 7, 2019, Parks and Recreation Commission Agenda Report
4
ITEM: B.A. ATTACHMENT 1
5
ITEM: 8.A. ATTACHMENT 1
Email Comment
1
It has come to my attention that there has been recent consideration of altering or changing the two tennis courts at Miller Park into pickle ball
courts.
Although I know that pickle ball has become quite popular (I also play the game), I would hope that you would re -consider and leave the tennis courts
intact. They are used frequently, and I feel that changing them would negatively impact the tennis community.
Thank you, in advance, for your consideration.
Kind regards,
2
As a Moorpark resident, I love playing tennis at Miller Park and object to converting the tennis -courts to pickle ball courts; although, I also play pickle
ball. It's a beautiful serene park that would be ruined by the noise from pickle ball.
The courts at Tierra Rejada are only in heavy use on weekend mornings and completely empty after 11:30am and on weekdays. There are also many
courts in Simi Valley & Thousand Oaks, available. Many of the pickle ball players at Tierra Rejada aren't even Moorpark residents.
Thank you for taking my comments.
3
•
To Moorpark Board Members- it was my plan to be at the meeting tonight to hear the discussion/voice my thoughts in person but due to an injury I
am unable to attend. So I will have to voice my HEARTFELD thoughts by email. The idea of taking away EVEN MORE tennis courts to convert them
to pickleball courts is just simply NOT RIGHT. The city of Simi Valley converted so many tennis courts to pickleball courts recently that there are now
more pickleball courts in that city than tennis courts. This was very unfair and drove many, many tennis players in that area to have to come to
courts further away, such as Moorpark. Already some tennis courts have been converted to pickleball in Moorpark: i.e. such as the courts on Tierra
Rejada near Moorpark HS. We just cannot afford to lose the Miller Park courts to pickleball. Adding pickleball lines to tennis courts is NOT the
answer as it makes it very difficult and nearly impossible to play tennis and make accurate line calls for tennis players. The solution is simple: build
more pickleball courts rather than taking away existing Tennis Courts. The cost of building pickleball courts vs building more tennis courts speaks for
itself.
PLEASE re -think this proposal and dismiss it. PLEASE leave the tennis courts at Miller Park FOR TENNIS; AS THEY WERE MEANT TO 8E11111
Sincerely,
4
Dear Kimberly Sexton,
I'm from Moorpark High School and I would be interested in having lighted pickleball courts in our city.
5
ITEM: 8.A. ATTACHMENT 1
6
I am a member of the MHS Instrumental Music Program, I take rigorous academic courses, and I work part-time. My schedule is packed and I typically
can only able to find time to play pickleball in the evenings. Due to.the change in seasons, I have played less frequently. Having lighted pickleball
courts would resolve this issue, and I would greatly appreciate being able to play when I have the time.
Thank you for both your and the city's consideration of converting one of the Miller Park tennis courts into pickleball courts. I sincerely hope we will
be seeing these changes soon!
Best Regards,
5
•Build NEW pickle-ball courts.
•SAVE my TWO neighborhood tennis courts" I I I I We live across the street from Miller Park and use the courts often.
•Add NEW pickle ball courts! There's plenty of room at Miller Park.
6
We were unable to attend tonight's meeting about the pickle ball courts. We are not in favor of converting the tennis courts at Miller Park into pickle
ball courts. My wife and I both play tennis and our kids take lessons at these courts. We feel that the best use of the cities courts would be to convert
the ones on Tierra Rejada all into pickle ball courts. Pickle ball is quickly rising in popularity however it would be a mistake to convert of whole bunch
of courts if this ends up being a fad and in a few years not as many people are playing.
Thank you
7
Hello
I play tennis as well as pickleball and too many quarts are being converted to pickleball courts. Playing on a mixed Court also does not work. It makes
it very confusing for the player. Also, pickleball is fairly new in our County and when the newness wears off, then what? We are stuck with lined
pickleball tennis courts. There are plenty of pickleball courts around and we do not need any more.
Thank you and I hope you will listen to our concerns.
8
I am an avid tennis player and I do play pickle ball. I am against changing the courts to pickle ball. It will be very distracting to play tennis on pickle ball
courts as there would be too many lines on the court. I also believe that pickleball is a fad.
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To Whom It May Concern,
I would like to state my desire to keep the tennis courts at Miller Park the way it is. Would there be another place where there are multiple courts
that can be converted to pickleball?
It's a shame to completely remove both courts for tennis. I understand that Pickleball has become very popular; however there are still many that
play tennis.
Thank you kindly for your attention to this matter.
6
7
10
I am sorry I am not able to attend the town meeting regarding converting thetennis courts into pickle ball courts but I wanted to let you know that I
feel strongly against this.
My tennis team practices there once a week and we often play there socially for fun. When pickle ball lines are drawn on tennis courts it makes it
hard to play because it's hard to call the ball in or out when there are so many lines on the ground! I also feel that there is plenty of land to build
additional pickle ball courts instead of converting the tennis courts. I know this would cost more money but it is not fair to kick out the tennis players
just to make room for pickle ball players. It feels discriminatory!
In my experience, whenever pickle ball courts are painted on tennis courts, the tennis players just don't come because of the lines drawn on the court
issue. Also, when the ball hits a pickle ball racquet the sound is really loud and very distracting for tennis players. I guarantee if you paint pickle ball
lines all your tennis players will go elsewhere.
11
Hi!
I saw the notice on the tennis courts about changing them into pickle ball courts. I'd like to put in my family's vote to keep the Tennis courts. We use
them almost every weekend and there is usually always at least one other group playing.
Please let me know if you need me to collect more votes or have any other questions I can help with.
Thanks!
12
Dear Moorpark Parks And Recreation Commission:
Please consider once again the community of adult and junior tennis players in Moorpark that would be detrimentally affected if one or both of the
tennis courts at Miller Park were painted with additional lines for Pickieball. PLEASE do not change the tennis courts by adding additional lines. If
anyone on the Commission has ever seen or played on tennis courts that have additional painted lines, you will realize that it is a terrible situation for
both tennis players and pickleball players.. Determining the lines for either sport will be extremely difficult and will detract from the quality of the
courts and soon no one will want to use them.
As a Moorpark resident, the Miller Park tennis courts are full and used frequently both during the week and on the weekend. We already have 4
dedicated pickleball courts at Tierra Rejada Park which replaced a tennis court. Why take away yet another tennis court at a community park that is
walkable for a lot of residents? Wouldn't it be better to re -purpose one or two of the courts at Arroyo Vista Park that has 8 courts already?
Kind regards,
13
I would urge to support the conversion of the tennis courts to Pickieball courts at Miller Park. Pickieball is the fastest growing sport in America right
now, there is 250,000 members in the USAPA and it is fun for all ages. there are Local, Regional, and National Tournaments across the country in
every state. Most of the former tennis players are now playing Pickieball and loving it because it's easier on the body, and a more social sport too. I
7
8
have been retired for 4 yrs. and I play 3 hrs. a day, along with 30-40 others here in Simi Valley. It's a lot of fun and it will bring the much needed courts
to Moorpark.
Thank You for considering this proposal for the conversion.
Sincerely,
14
Hello,
I've been playing pickleball for three years. I have been driving to Simi and Thousand Oaks to play. I can now play at the new courts across the street
from the high school.
Pickleball is a wonderful sport and is growing in popularity. I've lived in Moorpark for 21 years and I've noticed that the tennis courts are usually
empty.
With Pickleball far more people can play and they are playing. Since my experience has been mostly in Simi Valley, I realize that there are hard
feelings between tennis players and pickle ball players because the tennis players do not want their courts divided up with extra lines.
I regret the hard feelings, however, far more people will get use out of the courts if they're made into pickle ball courts.
Please make more pickle ball courts in Moorpark.
Thank you,
8
(DIMENSION FOR
SINGLES TENNIS/
PICKLEBALL ON 60'
COURT
ATTACHMENT 2
DIMENSION FOR
SINGLES TENNIS/
PICKLEBALL ON 60'
COURT
60' TENNIS COURT -
BLUE STRIPING
78' TENNIS COURT -
WHITE STRIPING
Z 1NJTAIHDVI I.d d 8 7A.IJZI
ATTACHMENT 2
1.a..11.,
MIN
78' COURT WITH 60' BLENDED LINES
AND PICKLEF, '._L 'NO VOLLEY ZONE'
STRIPING FOR
PICKLEBALL NO
VOLLEY ZONE
78' COURT WITH 60' IR N ED
LINES AND PICKLEBtko,L.
FOR COMPARISION
PURPOSES' YELLOW LINES
DENOTE THE ACTUAL SIZE OF
A REGULATION PICKLEBALL
COURT (20'X42')
MILLER PARK
RESTRIPING LAYOUT - OPTION B
ATTACHMENT 3
STRIPING FORPIKCLE
AND PORTABLE NETS (
EACH TENNIS, COURT
STRIPING FOR piKcLE BALL
AND PORTABLE NETS (?
CH TENNIS COURT)
TING STRI
TENNS AND TE
TO REM' IN
ITEM: 8.A: ATTACHMENT 4
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy i_aurentowski, Parks and Recreation Director
DATE: October 7, 2019
SUBJECT: Consider Converting Tennis Court(s) at Infer Park to Pickiebail
BACKGROUND
Pickleball is a relatively new trend in recreation that has been gaining momentum for at
least the last ten years. The USA Pickleball Association has thousands of members,
and countless tournaments are scheduled across the country every year. Locally,
several cities such as Simi Valley, Thousand Oaks and Santa Barbara have dedicated
pickieball courts. However, many other cities offer pickieball classes or programs by
utilizing existing tennis courts with temporary fencing.
Pickleball is a sport that combines elements of badminton, tennis, and table tennis. The
game is played as either singles. (2) or doubles (4) and players use solid paddles to hit a
perforated polymer ball, similar to a wiffle ball, over a net. The size of a pickieball court
is similar in length to the width of a traditional tennis court. The normal size of a
pickieball court is 20'x44'.
According to the Parks and Recreation Master Plan that was approved by the City
Council on June 3, 2009 five tennis courts are recommended for Moorpark. This was
based on several factors, such as the population size of Moorpark, a community survey
that was distributed to all residents, and current trends in recreation at the time. Prior to
2016, the City had fourteen tennis courts, which is a surplus of approximately nine
courts. However, it should be noted that eight of the available tennis courts are located
at Arroyo Vista Community Park (AVCP) and are shared with the Moorpark Unified
School District (fvMUSD) during certain hours. MUSD has priority use from 8:00 a.m.
through 2:30 p.m. M -F during the school year, and has priority use of four courts from
8:00 a.m. through 12:00 p.m. M -F during the summer months. There are also
provisions that allow MUSD priority use of the courts for CIF practices, matches and
certain tournaments. In return, MUSD covers 50% of the maintenance costs of the
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Parks and Recreation Commission
October 7, 2019
Page 2
courts. However, the courts are available to the general public when not in use by
MUSD, and are typically available during the evening after 5:00 p.m. and all day on
weekends.
On September 19, 2016 the Park and Recreation Commission (Commission) made a
recommendation to the City Council to convert the single tennis court at Tierra Rejada
Park to four pickieball courts. The City Council approved the Commission's
recommendation for several reasons: the Parks and Recreation Master Plan identifies
a surplus of tennis courts in Moorpark; the single court at Tierra Rejada Park was
already isolated from the adjacent tennis courts by fencing; Tierra Rejada Park is in
close proximity to AVCP which has eight tennis courts; converting the courts at AVCP is
not a viable option due to the agreement with MUSD; Mammoth Park only has one
tennis court and converting the court to pickieball would eliminate all options for tennis
north of Los Angeles Avenue; and converting one of the courts at Miller Park would limit
some availability of tennis courts on the south/east side of Moorpark.
In September, 2017 the single tennis court at Tierra Rejada Park was converted to four
pickleball courts. The pickieball courts are very popular with Moorpark residents.
However, within a few months of opening the courts, staff was contacted by many
pickieball players requesting more courts, as well as lighted courts so that individuals
could play after work during the late fall, winter and early spring months. The pickleball
trend is not going away. More and more players are showing up on a regular basis to
play and many neighboring cities are building more courts to stay abreast of the
demand. During a typical weekend morning, there is usually a line at Tierra Rejada
Park to play pickieball.
It should be noted that although the courts that were installed at Tierra Rejada Park are
popular, they are not ideal for competitive play. The layout of the • courts was
determined by the size of the existing tennis court and fencing, which ultimately keeps
the courts relatively close to each other. Because of this, staff has been informed that
many competitive players are leaving Moorpark to play in neighboring cities.
Additionally, the courts at Tierra Rejada Park are not lighted. This is primarily due to the
fact that the courts are within close proximity to neighboring homes.
DISCUSSION
During the August 15, 2019 Special Commission Meeting, the Commission requested a
future agenda item regarding pickieball and options for more courts. This request was
timely, as on September 9, 2019 staff received a letter from several Moorpark residents
formally requesting more pickieball courts. The letter and signed petition is attached
(See Attachment No. 1).
On September 23, 2019, in anticipation of this meeting, staff posted Notice of a Public
Meeting on every tennis court and pickieball court in Moorpark. Staff has received
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Parks and Recreation Commission
October 7, 2019
Page 3
several comments from Moorpark residents relative to this item (See Attachment No. 2).
The majority of the comments received via email are from tennis players that are
opposed to converting the tennis courts at Miller Park into pickleball courts. However,
several have requested to leave one tennis court if the City is going to consider
changing the courts.
Staff believes that the only viable option for more pickleball courts in Moorpark at this
time is to convert one or both of the tennis courts at Miller Park into pickleball courts.
This is due to many of the same issues discussed by the Commission in 2016.
According to the Parks and Recreation Master Plan, there is a surplus of eight tennis
courts in Moorpark, since one of the courts at Tierra Rejada Park has already been
converted to pickleball. Converting another court at Tierra Rejada Park would allow
more courts during day time use. However, adding lights at Tierra Rejada Park to allow
evening use is not an option due to the close proximity of the neighboring homes.
Mammoth Park has the only tennis court north of Los Angeles Avenue and staff does
not feel that it would be appropriate to convert this tennis court to pickleball, and
converting one of the tennis courts at AVCP is not an option due to the use Agreement
between the City and MUSD.
There are several options that the Commission could consider regarding pickleball
courts at Miller Park:
Option A: Convert both tennis courts to six (6) pickleball courts (see Attachment No. 3)
This option would allow for six pickleball courts and would cost approximately $225,000.
It should be noted that most outdoor sport courts, including pickleball, are generally
played in a north/south orientation. This is to allow for optimum use of the court by
minimizing the impacts from the sun and glare. The tennis courts at Miller Park are
already installed in the north/south orientation. However, the two tennis courts are
separated by light standards. If both tennis courts were converted to six pickleball
courts, two of the pickleball courts would be located directly in line with the existing light
standards. This option would require removing and installing new sport lighting and
modifying the perimeter fence and court surface to accommodate the courts.
Option 8: Convert one tennis court to four (4) pickleball courts (See Attachment No. 4)
This option would allow for one tennis court and four pickleball courts, and would cost
approximately $165,000. As in Option 1, staff recommends maintaining the north/south
orientation and allowing more room between the courts for competitive play. This option
would expand the existing tennis court east approximately fifteen feet to allow for more
space between the courts. This work would require expanding the court surface,
modifying the existing walkway, and relocating/modifying the fence and three light
standards.
15
Parks and Recreation Commission
October 7, 2019
Page 4
Option C: Convert one tennis court to.two (2) pickleball courts (See Attachment No. 5)
This option would allow for one tennis court and two pickleball courts, and would cost
approximately $44,000. As stated previously, staff recommends maintaining the
north/south orientation and allowing more room between and around the courts for
competitive play. Three courts could be installed in an east/west orientation. However,
this would not be ideal due to sun and glare exposure.
Option D: Do not convert any courts to pickleball at this time
Earlier this year, the Commission formed an Ad Hoc Committee to start the process of
updating the Parks and Recreation Master Plan. Ideally, it would be beneficial to
update the Master Plan before a decision was made regarding pickleball. However, at
this time the Master Plan has been put on hold for at least eighteen months. This is
primarily due to the fact that the City anticipates seeking advice from the community on
several other items. Currently the Arts Master Plan is in full swing, as is the new
Library, Civic Center Master Plan and most recently, the Join the Conversation
campaign. Out of concern that the residents of Moorpark will get survey overload the
update of the Parks and Recreation Master Plan has been put on hold.
It should be noted that on July 19, 2019 the City Council adopted the City of Moorpark,
Mission Statement, Strategies, Goals and Objectives (Objectives) for Fiscal Year
2019/20 and 2020/21. The Objectives are the building blocks that establish the
priorities for each City department. They are thoughtfully identified by the City Council
to support the City's mission. Pickleball is not currently a City Council Objective, and
any work or funding for additional pickleball courts would need to be approved by the
City Council with the understanding that one or more of the Objectives may not be
completed within the next two year cycle.
Additionally, the City has limited resources to fund new pickleball courts. Six new courts
with lights would cost the City approximately $525,000. This is based on the concrete
costs recently obtained by building the ball wall at Mountain Meadows Park and the
costs associated with surfacing, nets and fencing for the pickleball courts that were
installed at Tierra Rejada Park. Additionally, staff contacted a fencing contractor and
MUSCO Sports Lighting to obtain a budget for lighting the courts, which was in excess
of $90,000.
FISCAL IMPACT
The cost to convert both tennis courts at Miller Park to six pickleball courts is
approximately $205,000.
16
Parks and Recreation Commission
October 7, 2019
Page 5
The cost to convert one tennis court at Miller Park to two pickleball courts is
approximately $30,000.
Currently, there is no funding available in the Park Improvement Zone for Zone 2 due to
the recent project to replace the playground equipment at Country Trail Park, Glenwood
Park and Miller Park. However, there is funding available in the Community Wide Park
Improvement Fund (PIF). The PIF is utilized for projects that benefit the entire
community, such as improvements at AVCP. It is reasonable to assume that additional
pickleball courts would provide a communitywide benefit due to the fact that many
pickleball players• will travel to Miller Park from all areas of Moorpark to play pickleball.
However, the Commission should be mindful of the fact that there is approximately
$1.6M in the PIF, and over $6.8M in projects that are identified in the Capital
Improvement Program (CIP) that was approved by the City Council in June, 2019. The
CIP includes projects such as the gym and building expansion, sport field lighting and a
splash pad at AVCP. Ultimately, funding for this work will be determined by the City
Council at a future date.
STAFF RECOMMENDATION
Select an option to recommend to the City Council regarding converting the tennis
court(s) at Miller Park to pickleball courts.
Attachments:
1. Letter from Moorpark residents and signed petition
2. Email responses regarding pickleball at Miller Park
3. Option 1 — Six pickleball courts
4. Option 2 — Four pickleball courts
5. Option 3 — Two pickleball courts
17
September 9, 2019
City of Moorpark , Mr Jeremy Laurentowski
The pickleball community thanks you for adding the courts at Tierra Rejada
Park, it has given us hours of joy and exercise.
In fact pickleball has been growing so fast that we now are discussing
adding more courts with improvements learned from the first courts.
Adding new courts from scratch is a lot of work, time and money but there's
a solution, copy the very successful layout at the Rancho Community Park
in Simi Valley on Erringer.(see pics) Two tennis courts were converted to
six pickleball courts and the lighting was updated to bright LEDs - It's where
all the players go, beginner through expert. It's a social activity with pickup
games so six courts is the minimum needed to create the synergy and
allow for leagues, tournament matches, round robin events, etc. Another
active park will bring more shopping and dining to Moorpark as well as
possible hotel guests..
Many of the Moorpark PB players travel to Simi and Newbury Park for the
larger courts with lighting, among other reasons, so adding only four new
courts with lights will not be enough for the anticipated evening players
resulting in an immediate shortage of night time PB courts.
Thank you and please help us build on Moopark's "life can be this good'
slogan.
18
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Comment
1
My children and I use the Miller Park tennis courts every day. Sometimes they are already full
and we go to Arroyo Vista or Tierra Rejada where one of the courts had already been
converted and we never see anyone playing pickleball unless it's a weekend early in the
morning. And then the pickleball courts there aren't full. There are plenty of people who
could play pickleball who are just loitering and socializing despite there being open pickleball
courts.
Thanks for your time and please don't take more tennis courts away from the families of
Moorpark.
2
To whom it may concern,
I vote no NO for turning the Miller tennis court into pickleball courts.
Me and my husband are playing tennis daily, usually at Arroyo Vista park.There are many
instances when all the tennis courts are reserved by the Moorpark High school or by some
Tennis leagues and it is very difficult to find any available tennis courts in these cases in
Moorpark. Many times the ones from Tierra Rejada park and the ones from Miller park are
occupied, especially after one of the tennis court from Tierra Rejada park was already
converted into a pickleball court.
Thank you,
3
I will not be able to attend this meeting, however I would like to share my opinion. I believe
there is a need for a Pickleball hub. Just like there is a tennis center hub at Arroyo Vista,
Pickleball has exploded to where it needs this kind of center also. I would suggest building new
courts at the end of Arroyo Vista, where there is no pool. There is space and parking, and since
it appears the pool isn't happening, this may be a solution. 8 pickleball courts would take up
approximately 2 tennis courts in size. That would also leave room for the field hockey, soccer,
Lacrosse, and other sports games that are played there. I believe that the interest in Pickleball
outweighs the interest in a pool at this date. The maintenance is also less. This location would
also affect less residents, as pickleball is noisy. You can view Rancho Conejo Playfields off of
Ventu Park Rd. in Newbury Park as an example of a good Pickleball hub. It is a very social game,
with people socializing as well as playing. I am a tennis player, but I also play Pickleball and see
the need for some kind of facility. Thank you for your time.
4
Please do not convert Miller park tennis courts to pickle ball courts I vote no. Please consider
workable alternatives don't continue to take tennis courts away from tennis players. What
about building new pickle ball courts at the far end of Arroyo Vista Park where there is space
and parking already there and away from the neighbors.
Thank you for getting tennis players input.
22
5
To the Moorpark Board Members,
I would like to give my input regarding the proposal to turn the 2 tennis courts at Miller Park
into pickle ball courts:
-tennis is a high school sport, so the courts are needed to give the students living in that
end of Moorpark the opportunity to learn the game
-it would make more sense to work with the school district to build pickle ball courts on
the Junior High campus; the equipment needed for pickle ball is much more affordable than
tennis for a good P.E. program
the courts could be opened on the weekends and school holidays
-in the future, the demand for more tennis courts will be very costly. To take out tennis
courts at this time is short sighted, plain and simple
I hope you will think through this proposed plan, look at the big picture and realize the needs
for future tennis players.
Best Regards,
6
To whom it may concern,
Hello! Hope you had a great weekend.
I noticed the sign on the Tennis Courts at Miller Park regarding the possible change of the
courts to pickle ball courts. I unfortunately can't make it to the meeting as I am a volunteer
soccer coach for the city of Moorpark and have practice at that time that day but wanted to
reach out for two reasons.
1. 1 100% do not want to lose out on the tennis courts (at least one of them). I play on the
courts 3-4x a week and the tennis and basketball court was a slight factor in my decision to buy
a home here in Moorpark and right by Miller Park. In fact, 1 am convincing one of my friends to
move from Thousand Oaks to Moorpark because he too loves the tennis court. Especially after
they just got re -done, we love it. I understand pickle ball is growing but Tennis is still a very
popular and a great sport. We like to run around a lot more and pickle ball does not offer that
unfortunately. I would suggest possibly removing the bocce ball and putting that on a different
spot in the park and maybe add pickle ball courts there? I am not sure but again, definitely do
not want to lose out on the tennis court. It would be very upsetting.
2. Why not add a local small dog park? I talk to a tremendous amount of people with dogs in
our community that all walk their dogs through Miller park and they all wish this park had a
small closed off gated dog park. I didn't know removing the tennis courts or any court is even
an option, but if you are going to remove one of the courts, lets make it a local dog park!
Moorpark, especially here near Miller park, needs a small dog park. It would make a lot of
people happy and bring the community closer together. That would be my suggestion. Pickle
ball already had 4 courts (same size as 1 tennis court yes, but it is 4 individual courts that fit up
to 4 people each for 16 people). I say we take one tennis court and switch that to a gated dog
park, then Miller park has EVERYTHING it could have.
Basketball court
Tennis court
23
24
Pickle ball court
`Mini dog park
Grass
Benches/parties
Swings,slides, etc.
It would be a premier park if we could somehow add a dog park. Again though, if no dog park,
no matter what, we have to keep a tennis court.
Thank you for time and consideration. Hope this works out because I love this park.
7
PLEASE do not turn the tennis courts at Miller Park into pickle ball courts. You already have a
park that has pickle ball. I have been a tennis player at Miller for over 20 years. I'm a Moorpark
resident, and this would severely impact the tennis community! This park has always been
special for tennis players. I hope you reconsider another park, or using more courts at Tierra
Rejada park!
I will fight this to the end!
Thank you for your decision not to make Miller into a pickle ball mess.
8
Hello,
We have a group of girls that play tennis at Miller Park every week and would hope that you
DO NOT convert these to Pickleball courts.
If anything, convert the remaining Tennis court down Tierra Rejada to a full Pickleball park and
leave these at Miller Park as Tennis courts.
Thank you,
9
Dear Sirs,
My wife and I are Tennis players, we play at Tierra Rejada Park primarily but sometimes with
friends at Miller Park.
Whileawe have heard all the buzz about Pickle ball as one of the fastest growing sports and its
very popular right now, I would hate to see both courts at Miller Park be converted to
Pickleball courts.
Pickleball is a new sport and it has a lot of hype and interest today, but will there be in the
future, who knows, it may be a fad and die off in the future.
Tennis has been around for over a Hundred years and will be around in the future and players
on the East end of Moorpark should have courts available to them at Miller Park.
However, I do believe we should have more than one Pickleball court available in Moorpark, so
I am urging the Parks and Recreation Council to not convert both Tennis courts to Pickleball
courts and to only convert one court. Additionally, if one Tennis court at the Arroyo Vista Park
was also converted Pickleball, Pickleballers would have 3 courts availed to them, throughout
Moorpark and located to serve players throughout town. I emailed from my other email
earlier today, 20 years ago Paddle tennis was the hot new sport, today, it's hard to find anyone
playing it or courts, it too was a fad, tennis will be around for the next 50 years
24
25
Respectfu Ily,
10
Good morning
I strongly OPPOSE converting either of the tennis courts at Miller Park to Pickelball courts or
adding lines for Pickelball.
I play there two times a week both morning and evening and have been for several years.
Adding lines for Pickelball makes it very difficult to play tennis!!
A suggestion for the pickeball courts on Terra. Rejada Park would be to add lights so the courts
can be used in the evening all year round.
Please consider my feed back when making your decision.
Thank you
11
I write at your invitation regarding pickleball courts at Miller Park.
I have lived in Mountain Meadows since 1989. I use just about all of the parks in Moorpark for
exercise, playing with my granddaughter, walking dogs and tennis. While I use Tierra Rejada
and Arroyo Vista Parks most frequently to play tennis, I did use the Miller Park tennis courts
regularly until they were too often "rented out" for lessons. (I use the "" because 1 was not
always convinced the court[s] had been rented, nor did I like seeing a mom or dad and their
kids turned away so disgruntled tennis players from Simi clubs could be "coached" at Miller
Park.)
Let me give you my experience with pickleball in Moorpark. Before you converted the best of
three tennis courts at Tierra Rejada Park to pickleball, pickleball aficionados used the tennis
courts. That was unsatisfactory due to noise, not only from the ball on the paddles, but from
the players themselves. Putting in the pickleball courts solved neither. In fact, the addition of
the pickleball courts has resulted in even greater disturbance at the park. Music, shouting
(including some guy who yells "play ball" way too often) is not welcome, nor are the parking
woes caused by the pickleballers.
That said, pickleball is popular. The courts are full at times on the weekends and the players do
not appear to purposely interrupt others. Given my experience, I do not think pickleball and
tennis should be neighbors at Miller Park. Further, that parking lot is often close to full from
current usage. If the experience at Tierra Rejada Park is repeated, it will be difficult to find a
place to park at Miller Park too. Since the players seem to be predominantly older, I rarely if
ever see them using bikes (as I most often do to play tennis) or walking to the park.
So, I think the options are: [1] return the Tierra Rejada park court to tennis - place pickleball
courts at Arroyo Vista at the end away from the tennis courts to address noise concerns where
there is ample parking, and provide lights and a covered meeting place like the tennis courts
enjoy; or, [2] if you are going to use Miller Park, return the Tierra Rejada park court to tennis
25
26
and convert both Miller Park courts to pickleball, as the yelling would complement that on the
basketball court. The second both court option may inconvenience tennis players in the area,
but since I am not optimistic that the pickleballers canpcontain themselves when a point goes
their way, let them bellow while the hoopsters celebrate a 20 foot jumper.
If cost is a factor, and as a place from which to reallocate budget funds, consider the excessive
sums paid to the VCSD that Moorpark incurs for little to no additional safety, as the quality and
dedication of its citizens are the primary reason our city is a great place to live, not ever
increasing police presence.
I will try to make the meeting, but since I would be coming from Bunker Hill in DTLA, I felt that I
should get you this note.
12
Dear Moorpark Parks and Recreation Commission,
I am writing to express my concern about thepotential of removing the tennis courts at Miller
Park. I would urge the commission to please NOT change either of the tennis courts to
Pickleball courts. As a neighborhood park, Miller Park and its tennis courts are used by the
youth of the community to play tennis. Changing the tennis courts into pickleball courts would
take away yet another place where the kids in Moorpark can learn and play the game of tennis.
While I understand that Pickleball is a growing sport, it is also the fact that Pickleball is played
primarily, if not exclusively, by adults. There are no pickleball teams for kids in middle school or
high school. Where are the kids of the community going to hone their tennis skills for life if
there are no courts for them to play on?
Kids that live near Miller Park can walk there and use the facilities without having to have a
parent drive them. Taking away tennis courts in a neighborhood park would limit yet another
place for the youth to play outside and get exercise. It would be better to remove tennis courts
at a larger facility like Arroyo Vista that has a good number of tennis courts already and players
usually have more options to choose from.
Changing the courts at Miller Park would be devastating to the kids of Moorpark.
Sincerely,
26
MILLER PARK
PICKLE BALL LAYOUT - OPTION A
MILLER PARK
PICKLE BALL LAYOUT - OPTION B
AND COU
ETER FEN
.TENNIS COURT TO REMAtt\t-
:::::..„•••••••.••••••••1• •
••• ••
w.
!Iclym,x4*.o.A
MODIFY WALKWAY
MILLER PARK
PICKLE BALL LAYOUT - OPTION C
ITEM: 8.B.
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM:
BY:
Jeremy Laurentowski, Parks and Recreation Director
Stephanie Anderson, Recreation Services Manager
DATE: December 2, 2019 Regular Meeting
SUBJECT: Consider Recreation Programs Cost Recovery Summary
Fiscal Year 2018-2019
BACKGROUND
On January 18, 2012, the City Council approved the Recreation Programs and Services
Cost Recovery Policy (Policy.) Although the Policy was revised in 2016 to include
certain Active Adult Center programs and was renamed "Recreation and Active Adult
Programs and Services Cost Recovery Policy", this report includes only those programs
operated by the Recreation Division.
The Policy defines costs, revenue sources, program categories, and recovery levels.
Costs currently reported include direct costs (costs charged to the programs' line item
budget and part-time staff costs) and indirect costs (full-time staff costs and Recreation
Division overhead costs such as facility use and general department supplies.)
Each program offered by the Recreation Division is assigned a program category,
based on factors including type, purpose, and program structure. Program categories
are each placed into a recovery level. There are five recovery levels, ranging from level
1 (high subsidy) to level 5 (minimal subsidy). The Policy establishes both the minimum
cost recovery and target cost recovery requirements for each program category. Both
the minimum and target amounts are noted in the cost recovery summaries in this
report.
Programs are expected to reach their minimum recovery goal within a period not to
exceed one year. Programs that are unable to meet the minimum cost recovery will be
reviewed for consideration of appropriate action, including restructuring or eliminating
the program. The City Manager is also authorized to exclude individual programs from
the requirements of the Policy.
The Policy requires annual reporting to the Parks and Recreation Commission and
Moorpark City Council, including whether programs met their cost recovery goals.
30
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 2
DISCUSSION
This report serves as a financial summary of Recreation Division programs for the fiscal
year 2018-2019. The seasons included are Summer 2018 (June through August), Fall
2018 (September through November), Winter 2019 (December through February), and
Spring 2019 (March through May).
Included in this report are brief narratives for each program; financial summaries for
each program, including comparison figures from the prior two fiscal years; a summary
listing of programs based on their status of meeting cost recovery goals; and staff
recommended action plans for those programs notmeeting their minimum recovery
goals. All figures in this report are rounded to the nearest dollar. The full-time staff costs
for the 2018/2019 fiscal year programs are estimated based on the percentage of staff
time spent on each program.
While this report analyzes programs individually based on the program category, staff
recognizes the need to view the programs offered comprehensively and in relation to
each other. Staff intends to develop a new Parks and Recreation Master Plan (the
current one is several years old), which will achieve this, as well as provide analysis that
will be useful in modifying, adding, or eliminating individual programs to increase the
overall success of recreation programming.
COST RECOVERY GOAL SUMMARY
Programs meeting target
cost recovery goal
Programs meeting minimum
cost recovery goal
Programs not meeting
minimum cost recovery goal
Recreation Classes
3rd of July Fireworks
Adult Basketball League
Extravaganza
Adult Softball League
Breakfast with Santa
Camp Moorpark
Community Yard Sale
Youth Basketball League
Easter Egg Hunt
Haunted High Street
Holiday Movie Marathon
Moorpark Has Talent
Movies in the Park
Multicultural Arts Festival
Skate Nights
Summer Camp Out
Teen Events
Youth Running Club
31
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 3
RECREATION PROGRAM NARRATIVES AND FINANCIAL SUMMARIES
3-' OF JULY FIREWORKS EXTRAVAGANZA
The 3rd of July Fireworks Extravaganza continues to be Moorpark's signature event.
The event took place on Tuesday, July 3, 2018 beginning at 4:00 p.m. at the Arroyo
Vista Community Park. The admission fee to the event was $5.00 per person. Children
under five were admitted free of charge. Live entertainment included the 80's tribute
band The Molly Ringwald Project and Raymond Michael's Elvis tribute. Additionally, the
City's 35 anniversary and Arroyo Vista Community Park's 25 anniversary were
celebrated at the event. Special activities included a vintage play fly over by the
Commemorative Air Force as well as presentations by, and an encampment of,
Revolutionary War re -enactors. The event also featured food booths, games and
attractions, and the presentation of the American flag.
The fireworks display was provided by Pyroengineering. Parking and traffic egress
plans which were instituted several years ago continue to be successful. Direct costs
and full-time staff costs were higher this year due to the additional anniversary
celebration activities.
Event attendance was consistent with prior years, with approximately 12,000 people at
Arroyo Vista Park. It is estimated that several thousand more viewed the display from
neighboring parks and shopping centers. Overall, the event ran smoothly.
Fireworks Extravaganza Financial Summary FY 18/19
FY 17/18
FY 16/17
Attendance (approx.)
12,000
12,000
13,300
Revenue
$61,710
$64,225
$71,246
Direct Costs
$60,948
$49,185
$55,458
Indirect Costs
F/T Staff
$23,610
$19,768
$23,855
Overhead Costs
$2,290
$1,996
$1,676
Total Costs
$86,848
$70,949
$80,989
Gross Profit / (Loss)
$762
$15,039
$15,788
Net Profit/ (Loss)
($25,138)
($6,724)
($9,743)
Cost Recovery summary (Category: Community Event)
Recovered Minimum Target
Percent Direct Costs Recovered: 100% 25% 100%
Percent Division Indirect Costs Recovered 3% 0% 25%
Minimum Recovery Met: Yes
32
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 4
MOVIES IN THE PARK
The Movies in the Park 2018 summer series included three movies shown at three
different parks within Moorpark: The Sand Lot was shown at Arroyo Vista Park on June
16; Coco at Poindexter Park on July 21; and The Karate Kid at College View Park on
August 18. Movies began approximately at 8:00 p.m. Pre -movie activities began each
night at approximately 7:00 p.m. and included bounce houses, karate lessons, and a
photo booth (6/16), bounce houses, face painting, and food booths (7/21), and a karate
demonstration, bounce houses, and food vendors (8/18). Annual event sponsor, Tina
Hare & Associates, also provided complimentary candy and snacks for each event. Jolly
Jumps donated use of the bounce houses.
Overall attendance decreased compared to last year. This is due to poor attendance at
the first and last movies. Attendance for the June movie was low, likely due to the
weather which was cold and drizzly. The August movie was also low, which may have
been due to the park location or that the film was not popular enough. Attendance at the
July movie was high, with over 300 people in attendance. For the 2019 season, events
were scheduled at what seem to be the more popular parks. Additionally, only newer
and more popular films will be shown.
Direct costs increased this year due to higher film licensing costs. Full time staff costs
also increased slightly. However, with the implementation of an annual event
sponsorship program, the program met its minimum cost recovery requirement.
Movies in the Park Financial Summary FY 18/19
FY 17/18
FY 16/17
Attendance (approx.)
625
1000
750
Revenue
$2,570
$1,356
$282
Direct Costs
$4,541
$3,915
$1,788
Indirect Costs
F/T Staff
$7,399
$6,465
$2,756
Overhead Costs
$593
$431
$175
Total Costs
$12,533
$10,811
$4,719
Gross Profit/ (Loss)
($1,971)
($2,558)
($1,506)
Net Profit / (Loss)
($9,963)
($9,455)
($4,437)
Cost Recovery summary (Category: Community Event)
Recovered Minimum Target
Percent Direct Costs Recovered: 57% 50% 100%
Percent Division Indirect Costs Recovered 0% 0% 50%
Minimum Recovery Met: Yes
33
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 5
SUMMER CAMP OUT
The Summer Camp Out is a new event which allowed community members to "camp"
overnight at Arroyo Vista Community Park. The event was held from 6:00 p.m. on
Friday, August 3 through 9:00 a.m. on Saturday, August 4, 2018. The event featured a
BBQ dinner, s'mores, arts and crafts, games, campfire stories, and a pancake
breakfast. The registration fee was $10 advance and $12 late registration. Participants
brought their own tent and camping gear. The event ran smoothly, and staff received
many positive comments from the participants.
Summer Camp Out Financial Summary FY 18/19
FY17/18
FY16/17
Enrollment
117
Not offered
Not offered
Revenue
$1,558
Direct Costs
$1,452
Indirect Costs
F/T Staff
$8,592
Overhead Costs
$280
Total Costs
$10,324
Gross Profit / (Loss)
$106
Net Profit / (Loss)
($8,766)
Cost Recovery summary (Category: Community Event)
Recovered Minimum Target
Percent Direct Costs Recovered: 100% 50% 100%
Percent Division Indirect Costs Recovered 1% 0% 50%
Minimum Recovery Met: Yes
HAUNTED HIGH STREE
(note: event was Halloween Fest N' Films in 2016)
Haunted High Street was held for the second time on Wednesday, October 31, 2018
from 5:00 p.m. to 8:00 p.m. on High Street. All activities were free to the public, with the
exception of the carnival. Wristbands were sold for $5.00 for unlimited access to
carnival games and attractions. The event featured the carnival, a haunted house, a
pumpkin patch with arts and crafts, movies at the High Street Arts Center, a costume
contest, a disc jockey, food trucks, and Trunk -or -Treat.
City staff worked closely with several local businesses and organizations, including the
Moorpark City Library, Moorpark Chamber of Commerce, and Lucky Fools Pub, to
produce the event. The event continues to be successful, with very positive feedback
about the event from the community.
Full-time staff costs were significantly less than last year, as recurring events are not as
labor intensive as starting new events. Revenue sources include the annual event
sponsor program, event specific sponsorships, and vendor fees.
34
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 6
Halloween Event Financial Summary FY 18/19
FY 17/18
FY 16/17
Attendance (approx.)
4,500
4,000
100
Revenue
$6,750
$3,310
$1,562
Direct Costs
$6,530
$6,551
$2,218
Indirect Costs
F/T Staff
$15,694
$22,310
$8,059
Overhead Costs
$2,043
$1,361
$339
Total Costs
*24,267
$30,222
$10,616
Gross Profit / (Loss)
$219.88
($3,241)
($656)
Net Profit / (Loss)
($17,517)
($26,912)
($9,054)
Cost Recovery Summary (Category: Special Event):
Recovered Minimum Target
Percent Direct Costs Recovered: 100% 50% 100%
Percent Division Indirect Costs Recovered 1% 0% 50%
Minimum Recovery Met: Yes
BREAKFAST WITH SANT
Breakfast with Santa was held on Saturday, December 8, 2018 at the Arroyo Vista
Recreation Center. Three seatings were offered: 7:30 a.m., 8:45 a.m., and 10:00 a.m.
The event featured a pancake breakfast, story time with Santa, arts and crafts, and a
photo opportunity with Santa. Attendance continues to increase, and all seatings filled to
capacity. The event ran smoothly, and staff received many positive comments from
attendees.
Breakfast with Santa Financial Summary FY 18/19
FY 17/18
FY 16/17
Enrollments
311
275
204
Revenue
$3,600
$2,710
$1,930
Direct Costs
$3,368
$3,104
$3,865
Indirect Costs
F/T Staff
$4,091
$6,628
$3,874
Overhead Costs
$582
$550
$256
Total Costs
$8,042
$10,282
$7995
Gross Profit / (Loss)
$232
($394)
($1,935)
Net Profit / (Loss)
(4,441)
($7,572)
($6,065)
Cost Recovery summary (Category: Special
Percent Direct Costs Recovered:
Percent Division Indirect Costs Recovered
Minimum Recovery Met:
Event):
Recovered Minimum Target
100% 50% 100%
0% 50%
5%
Yes
35
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 7
HOLIDAY MOVIE MARATHON
The Holiday Movie Marathon was held on Saturday, December 22 from 10:00 a.m. to
7:00 p.m. at the High Street Arts Center. Admission was free, with donations accepted.
Over the course of the day, six holiday films were shown. In between films, attendees
could participate in a variety of fun activities including holiday name that tune, a trivia
contest, BINGO, and an ugly sweater contest. The event was well received by the
community and staff received many positive comments from attendees.
Holiday Movie Marathon Financial Summary FY 18/19
FY17/18
FY16/17
Attendance
199
228
Not offered
Revenue
$262
$34
$3,862
Direct Costs
$170
$64
$2,716
Indirect Costs
FIT Staff
$1,645
$1,942
$6,068
Overhead Costs
$310
$229
$157
Total Costs
$2,125
$2235
Gross Profit / (Loss)
$92
($30)
Net Profit / (Loss)
($1,863)
($2,201)
Cost Recovery summary (Category: Special Event):
Percent Direct Costs Recovered:
Percent Division Indirect Costs Recovered
Minimum Recovery Met:
MOORPARK HAS TALEN
Recovered Minimum Target
100% 50% 100%
5% 0% 50%
Yes
Moorpark Has Talent was held on Friday, March 15, 2019 at 7:00 p.m. at the High
Street Arts Center. Tickets were $10.00 presale and $12.00 at the door. The show
featured 9 acts which were selected through two open auditions (a total of fifteen acts
auditioned). This year's master of ceremonies was Chrisanne Eastwood. The winners
were violinist Robert Crawford in first place, barbershop quartet Eclectic Mix in second
place, and Innovation Dance Center "Poppins" performance in third place. In addition to
the competing performers, the show included performances by Alias Dance group and
Tang Soo Do University. The event ran smoothly and sold out with 223 tickets sold. The
attendance figures below include both audience and talent show participants.
Moorpark Has Talent Financial Summary FY 18/19
FY 17/18
FY 16/17
Attendance
254
226
255
Revenue
$3,627
$3592
$3,862
Direct Costs
$1,876
$1,671
$2,716
Indirect Costs
F/T Staff
$5,987
$6,435
$6,068
Overhead Costs
$719
$426
$157
36
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 8
Total Costs
$8,582
$8,532
$8,941
Gross Profit / (Loss)
$1,751
$1,921
$1,146
Net Profit / (Loss)
($4,955)
($4,940)
($5,079)
Cost Recovery summary (Category: Special Event)
Recovered Minimum Target
Percent Direct Costs Recovered: 100% 50% 100%
Percent Division Indirect Costs Recovered 26% 0% 50%
Minimum Recovery Met: Yes
EASTER EGG HUN
The annual Easter Egg Hunt was held on Saturday, April 20, 2019 from 10:00 a.m. to
1:00 p.m. at the Arroyo Vista Community Park. The event featured egg hunts, pony
rides, a petting farm, carnival games with prizes, crafts, and a photo opportunity with the
Easter Bunny. General admission was $5.00 per child, and an all -access pass was
available for $10.00 per child.
Typically this event draws between 400 and 600 children. In 2018, nearly 800 children
participated in the egg hunts. This year, attendance returned close to the normal range,
with 617 children participating in the egg hunts (attendance figures below include
parents and other unpaid attendees). Due to the unexpectedly large attendance last
year which resulted in long lines for the egg hunts and attractions, the egg hunt area
was redesigned to be held on the ball field, and an additional pony wheel and inflatable
attractions were added. While these additions resulted in increased direct costs, the
event continues to meet its minimum cost recovery goal. The event ran smoothly, and
the event modifications were well received by attendees.
Easter Egg Hunt Financial Summary FY 18/19
FY 17/18
FY 16/17
Attendance (approx.)
1,600
2,000
1,000
Revenue
$5,584
$8,650
$4,190
Direct Costs
$5,219
$3,193
$3,618
Indirect Costs
F/T Staff
$8,301
$9,855
$6,882
Overhead Costs
$1,090
$1,045
$432
Total Costs
$14,609
$14,093
$10,932
Gross Profit / (Loss)
$365
$5,457
$572
Net Profit / (Loss)
($9,025)
($5,443)
($6,742)
Cost Recovery summary (Category: Special Event)
Recovered Minimum Target
Percent Direct Costs Recovered: 100% 50% 100%
Percent Division Indirect Costs Recovered 4% 0% 50%
Minimum Recovery Met: Yes
37
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 9
MOORPARK EARTH FESTIVAL & COMMUNITY YARD SALE
This year the Community Yard Sale was incorporated into a larger Earth Festival event.
The Earth Festival featured the Community Yard Sale, free trees, tree trimming
demonstrations, ecologically oriented vendors, live music, and an appearance by
Smokey the Bear. The event was held on Saturday, May 4, 2019 from 8:00 a.m. to
11:00 a.m. at the Arroyo Vista Community Park. Admission was free. Although yard
sale sellers declined (from 41 last year to 27 this year) and overall attendance declined,
the event ran smoothly.
Moorpark Earth Festival Financial Summary FY 18/19
FY 17/18
FY 16/17
Attendance (approx.)
400
1,000
300
Revenue
$985
$615
$480
Direct Costs
$796
$281
$180
Indirect Costs
F/T Staff
$11,498
$3,008
$3,311
Overhead Costs
$539
$304
$124
Total Costs
$12,832
$3,593
$3,615
Gross Profit / (Loss)
$189
$334
$300
Net Profit / (Loss)
($11,848)
($2,978)
($3,135)
Cost Recovery summary (Category: Special Event)
Recovered Minimum Target
Percent Direct Costs Recovered: 100% 50% 100%
Percent Division Indirect Costs Recovered 2% 0% 50%
Minimum Recovery Met: Yes
MULTICULTURAL ARTS FESTIVAL
The Multicultural Arts Festival was held for the second time on Saturday, May 18, 2019
from 10:00 a.m. to 3:00 p.m. on High Street. This event replaced the Moorpark Arts
Festival, which had been declining in interest and attendance for a number of years.
The festival featured live performances on two stages, arts and crafts vendors, ethnic
food vendors, a children's activity area, Moorpark Library activities, and an art show.
Although the first year was enjoyed by attendees and staff received positive feedback,
the Multicultural Arts Festival has failed to grow. Attendance declined significantly, with
less than half the attendance of 2018. Additionally, it was very difficult to secure craft
vendors (only 6 participated) and art show participants (only 3 registered). This may be
due in part to the busy spring season for events in the region, including several on the
same date in neighboring cities (including a new Chalk Art Festival and a Kidz Fest in
Simi Valley, the Strawberry Festival in Oxnard, a Relay for Life and a Safety Fair in
Thousand Oaks, and a Ride for the Red event in Camarillo.)
Full-time staff costs decreased significantly competed to last year, due to Tess staff effort
needed for a second year event, as well as planning responsibilities transitioning from
the Recreation Services Manager to the full-time Recreation Leader IV.
38
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 10
Although this event meets the cost recovery requirement with the use of annual
sponsorship program funds, it has not been successful in gaining interest in the
community. The event will not be held for the 19/20 fiscal year, giving staff time to
consider options to produce an arts -focused event that will be of interest to the
community. The event (or a replacement event) will likely be scheduled for Fall 2020.
Multicultural Arts Festival Financial Summary
FY 18/19
FY17/18
FY16/17
Attendance (approx.)
750
1,750
Not offered
Revenue
$5,625
54,275
Direct Costs
Direct Costs
$2,785
$3, 733
Indirect Costs
Indirect Costs
F/T Staff
F/T Staff
$8, 655
$21, 751
Overhead Costs
Overhead Costs
$1,284
$1,274
Total Costs
Total Costs
$12,724
526,758
Gross Profit / (Loss)
Gross Profit / (Loss)
$2,840
$542
Net Profit / (Loss)
Net Profit / (Loss)
($7,099)
(522,483)
Cost Recovery summary (Category: Community Event):
Percent Direct Costs Recovered:
Percent Division Indirect Costs Recovered
Minimum Recovery Met:
KATE NIGHTS
Recovered Minimum Target
100% 50% 100%
28% 0% 25%
Yes
Skate Nights are a new event held quarterly on the multi -use court at Arroyo Vista
Community Park. The events feature open skating, music, contests, games, and food
vendors. The 2018/2019 events included 80's Skate Night (6/1/18), Neon Skate Night
(9/22/18), Winter Wonderland Skate Night (1/26/19), and Spring Fever Skate Night
(4/6/19). Each event ran smoothly.
Skate Night (4 events) Financial Summary FY 18/19
FY17/18
FY16/17
Attendance (approx.)
500
Not offered
Not offered
Revenue
$767
Direct Costs
$1129
Indirect Costs
F/T Staff
$7396
Overhead Costs
$428
Total Costs
$8952
Gross Profit / (Loss)
($362)
Net Profit / (Loss)
($8,186)
39
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 11
Cost Recovery summary (Category: Community Event):
Recovered Minimum Target
Percent Direct Costs Recovered: 68% 50% 100%
Percent Division Indirect Costs Recovered 0% 0% 25%
Minimum Recovery Met: Yes
11A111 YA 1a_1`aka 11�11�� 1 I.Ic1:11i��1
Teen events offered this year include three Cupcake Challenge events and a Lip Sync
Battle. The Cupcake Challenges continue to be successful, with 6 teams registering for
each. The Lip Sync Battle was cancelled, as no teens (other than the Teen Council
members) attended. Staff will continue to work with the Teen Council to develop new
events that will be of interest to teens. It should be noted that other types of programs,
including the Teen division of the Youth Basketball League and the Adventure Camp
component of Camp Moorpark, offer recreational opportunities for teens.
TEEN PROGRAMS: Summer 2018 to Spring 2019
Teen Events
PROGRAM
ELATE
Fee(s),
PARTICIPANTS
REVENUE
Notes
Cupcake Challenge
10119/21J18
310 / team
17
S 60.00
$579
Cupcake Challenge
2+812019
310 /team
19
3 60.00
F/T Staff
Cupcake Challenge_
5/3/2019
S10 / team
16
3 60.00
$3,307
Lip Sync Battle
12/1.+2018
35 1 person
0
S -
Event c nc e,7ef.4. ^i',,Yi.t of '• ue0 n,.
annc:cw.
SUBTOTAL TEEN EVENTS
51
$ 180.00
Net Profit / (Loss)
Teen Volunteer Days
PROGRAM
EAE
Fee(s)
PARTICIPANTS
REVENUE
DESCRIPTION
Volunteer Day
10/24/2018
Free
6
S -
Haunted High Street set up
Volunteer Day
10/31/2018
Free
52
3 -
Haunted High Strec
Volunteer Day-
125/2018
Free
8
S -
E6reakfast with Santa setup
Volunteer Day
12+8/2018
Free
13
3 -
Breakfast with Santa (Teen Council
members only)
Volunteer Da.
4119/2019
Free
13
S -
Egg Hunt set up
Volunteer Day
4/20/2019
Free
20
S -
Easter Egg Hunt
SUBTOTAL VOLUNTEER PROGRAM
112
g -
GRAND TOTALS
163
$ 180.00
General Teen Event Financial Summaries FY 18/19
FY 17/18
FY 16/17
Participation (Total)
51
100
151
Revenue
$430
$230
$140
Direct Costs
$442
$579
$361
Indirect Costs
F/T Staff
$7,171
$5,205
$5,653
Overhead Costs
$1302
$3,307
$1,911
Total Costs
$8,914
$9,091
$7,925
Gross Profit / (Loss)
($12)
($349)
($221)
Net Profit / (Loss)
($8,485)
($8,860)
($7,785)
40
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 12
Cost Recovery summary (Category: Special Event)
Percent Direct Costs Recovered:
Percent Division Indirect Costs Recovered
Minimum Recovery Met:
CAMP MOORPAR
Recovered Minimum Target
97% 50% 100%
0% 0% 50%
Yes
During the summer and school year breaks (other than major holidays), Camp
Moorpark was offered to children ages 4 years 9 months to 11, and included sports,
games, arts and crafts, special guests, themed events, parties, field trips, and movies.
During the summer, Adventure Camp, for ages 11 to 14, was offered and included trips
to theme parks, beaches, local hang-outs, movies, and malls.
Total enrollments and average daily attendance both decreased significantly for the
summer of 2018, continuing a trend from 2017. For 2018, the program was revitalized to
include better field trips, a special interest track, and additional guest performers. Staff
training was also enhanced to better address working with children with special needs.
Although the program was greatly improved, average daily attendance still fell for the
summer season, by 13% for Camp Moorpark and 30% for Adventure Camp. Although
summer enrollment fell, enrollment during the school year was relatively consistent with
last year. It should be noted that the continuing camp improvements have resulted in an
increase in 2019 enrollment, returning average daily attendance close to 2017 levels.
Overall, the program did not meet the minimum cost recovery requirement. Individually,
Summer Camp, Fall Camp, and Winter Camp all met the minimum, and Spring Camp
met the target. However, the significant drop in Adventure Camp participation, coupled
with Adventure Camp being the most expensive camp program due to the fixed cost of
busses regardless of enrollment, pulled the entire program below the minimum cost
recovery requirement.
Camp Moorpark
Financial
Summary
Summer
2018
Adventure
Camp
Summer
18
Fall
2018
Winter
18/19
Spring
2019
Total FY
18/19
FY 17/18
FY 16/17
Average Daily
Attendance
64.1
12.7
21.3
19.6
28.1
60.0
71.7
83.8
Total Enrollments
2883
430
249
216
253
4,031
4952
5784
Revenue
$121,319
$23,986
$6,003
$8,447
$10,137
$169,892
$203,862
$216,412
Direct Costs
$99,028
$26,046
$2,819
$5,188
$4,569
$137,650
$142,165
$146,161
Indirect Costs
F/T Staff
$34,844
$11,163
$4,770
$4,990
$5,002
$60,769
$86,773
$51,788
Overhead Costs
$9,664
$1,975
$1,166
$1,511
$1,525
$15,841
$18,644
$17,431
Total Costs
$143,537
$39,184
$8,756
$11,690
$11,096
$214,263
$247,583
$215,380
Gross Profit / (Loss)
$22,291
($2,060)
$3,184
$3,259
$5,568
$32,242
$61,697
$70,251
Net Profit / (Loss)
($22,217)
($15,198)
($2,753)
($3,242)
($959)
($44,369)
($43,720)
$1,032
41
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 13
Cost Recovery summary (Category: Day Camps):
Percent Direct Costs Recovered:
Percent Division Indirect Costs Recovered
Minimum Recovery Met:
Recovered Minimum Target
100% 100% 100%
42% 50% 75%
No
CAMP MOORPARK PROGRAM SUMMARY: Summer 2018 -Spring 2019
Annual registration fee: $35/$25; theme park pass: $90
PROGRAM
DATES
HOURS
DAIILY FEES
Summer Camp Moorpark
Monday -Friday 6/18-8/21 (45 days)
7:00 a.m.- 6:00 p.m.
$37-$55
Adventure Camp
Monday -Thursday 6/12-8/16 (34 days)
7:00 a.m.- 6:00 p.m.
$47-$67
Fall Camp Moorpark
9/10, 9/19, 10/22, 11/12
/ 2 & 11/19-21 (7
8:00 a.m.-6:00 p.m.
$37-$55
Winter Camp Moorpark
12/24-28, 12/31-1/4, 1/14, 1/21, 2/18
(11 days)
8:00 a.m.-6:00 p.m.
$37-$55
Spring Camp Moorpark
3/18, 3/25-29, 4/19, 4/22, 5/24 (9 days)
8:00 a.m.-6:00 p.m.
$37-$55
Program held at AVRC, with off-site field trips during the summer.
Staff Recommended Action for this Program to Meet Cost Recovery:
Camp Moorpark has generally been able to meet the minimum cost recovery
requirement over the years. As stated above, it did not meet the minimum this year due
wholly to poor performance in Adventure Camp. For 2019, Adventure Camp was
completely revamped, including changes to ages, field trip dates, and bus
arrangements. The 2019 program saw a significant increase in average daily
attendance. Staff anticipates that this program should meet its minimum cost recovery
requirement next year.
RECREATION CLASSES
A variety of recreation classes were offered throughout the year, including tennis, golf,
Melt (a health and fitness class), adult and youth dance, baking, technology, art, music,
and the Away We Grow preschool program. All classes except golf are held at the
Arroyo Vista Recreation Center and Community Park. Most classes are instructed by
contract instructors, with some, such as Let's Bake and Tot sports, instructed by part-
time City staff. The cancellation rate remained consistent with prior years. The lack of
improvement is largely due to an extremely high cancellation rate in summer. It should
be noted that of the 74 summer classes canceled, 35 were tennis (nearly half of
cancelled classes). For the other seasons, the number of tennis classes was drastically
reduced, resulting in fewer cancellations.
42
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 14
Recreation Classes
Financial Summary
Summer
2018
Fall
2018
Winter
18/19
Spring
2019
Total FY
18/19
FY 17/18
FY 16/17
Classes Offered
140
91
70
102
403
396
459
Classes Run
66
57
56
69
248
249
278
Classes Canceled
74
34
14
33
155
147
181
Cancelation Rate
53%
37%
20%
32%
38%
37%
39%
Enrollments
481
466
465
574
1986
1796
1783
Revenue
$39,923
$60,028
$60,836
$67,534
$228,321
$225,266
$210,228
Direct Costs
$29,630
$44,863
$43,634
$48,383
$166,510
$163,613
$151,933
Indirect Costs
$1,925
$1,570
$6,984
$11,343
$14,439
Net Profit / (Loss)
($3,081)
F/T Staff
$10,225
$10,225
$10,225
$10,225
$40,900
$81,112
$51,276
Overhead Costs
$4,582
$5,147
$6,406
$4,788
$20,923
$25,406
$23,103
Total Costs
$44,437
$60,235
$60,265
$63,396
$228,333
$270,131
$226,312
Gross Profit/ (Loss)
$10,293
$15,165
$17,202
$19,151
$61,811
$61,653
$58,295
Net Profit / (Loss)
($4,514)
($207)
$571
$4,138
($12)
($44,865)
($16,084)
Cost Recovery Summary (Category: Recreation Classes):
Recovered Minimum Target
100% 100% 100%
99% 75% 100%
Yes
Percent Direct Costs Recovered:
Percent Division Indirect Costs Recovered
Minimum Recovery Met:
DULT SOFTBALL LEAGUES
The adult softball league includes a men's division on Thursday nights and a co-ed
division on Friday nights. Games are played at the Arroyo Vista Community Park and/or
Peach Hill Park. The registration fee is $425.00 per team. In spring, registration fees
were revised to include an early bird rate ($400) and late registration rate ($450). The
number of teams participating in the league had been relatively consistent for the past
several years, but declined significantly this year.
Adult Softball
Summer
2018
Fall
2018
Spring
2019
Total FY
18/19
FY 17/18
FY 16/17
Teams
17
14
14
45
59
57
Players
285
221
224
730
817
904
Revenue
$7,225
$5,950
$5,800
$18,975
$25,075
$24,225
Direct Costs
$3,736
$4,025
$4,230
$11,991
$13,732
$9,786
Indirect Costs
F/T Staff
$4,560
$4,560
$4,560
$13,680
$16,631
$15,627
Overhead Costs
$2,010
$2,904
$2,408
$7,322
$9,730
$7,652
Total Costs
$10,306
$11,489
$11,198
$32,993
$40,092
$33,065
Gross Profit / (Loss)
$3,489
$1,925
$1,570
$6,984
$11,343
$14,439
Net Profit / (Loss)
($3,081)
($5,539)
($5,398)
($14,018)
($15,017)
($8,840)
43
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 15
Cost Recovery Summary (Category: Adult Sports Programs):
Recovered Minimum Target
Percent Direct Costs Recovered: 100% 100% 100%
Percent Division Indirect Costs Recovered 33% 75% 100%
Minimum Recovery Met: No
Staff Recommended Action for this Program to Meet Cost Recovery:
The softball league has not been able to meet its minimum cost recovery requirement
for the past 6 years, due to a decline in team enrollment that began in the 13/14 fiscal
year, as summarized in the chart below:
Fiscal
Year
2012/2013
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
2018/2019
# of
Teams
81
67
65
55
57
59
45
Due to the combination of declining participation and increasing operating costs
(including mandatory increases in minimum wage which affect part-time staff costs), this
program will meet not the minimum cost recovery requirement without either: 1)
Significantly increasing enrollment fees (which would subsequently decrease
participation further); 2) Eliminate one full-time staff position and fill it with a part-time
position to account for the decline in adult sports programs; or 3) Implement new adult
sports (or other) programs to reduce the overhead cost burden on adult softball. Staff
recommends option 3; however, if additional successful sports programs are not added,
the City must consider eliminating this league. Staff is also in the process of completing
a comprehensive survey and analysis of neighboring agencies adult sports programs in
order to better understand program trends and options for modifying the league so it is
more successful.
DULT BASKETBALL LEAGUES
The adult basketball league includes divisions on Monday and Thursday nights. Games
are played at the Arroyo Vista Recreation Center gym. The registration fee ranged from
$325 to $400 per team, depending on the length of season and when registration fees
were paid.
Adult Basketball
Summer
2018
Fall
2018
Winter
18/19
Spring
2019
Total FY
18/19
FY 17/18
FY16/17
Teams
16
12
10
14
52
58
54
Players
161
117
101
138
517
539
525
Revenue
$6,000
$4,500
$3,250
$5,225
$18,975
$20,950
$19,550
Direct Costs
$2,180
$2,112
$1,282
$2,117
$7,691
$7,185
$6,703
Indirect Costs
F/T Staff
$4,055
$4,055
$4,055
$4,055
$16,220
$16,631
$15,444
Overhead Costs
$2,024
$1,634
$1,456
$1,792
$6,906
$8,220
$6,703
44
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 16
Total Costs
$8,259
$7,801
$6,793
$7,964
$30,817
$32,036
$28,850
Gross Profit / (Loss)
$3,820
$2,388
$1,968
$3,108
$11,284
$13, 765
$12,847
Net Profit / (Loss)
($2,259)
($3,301)
($3,543)
($2,739)
($11,842)
($11,086)
($9,300)
Cost Recovery summary (Category: Adult
Percent Direct Costs Recovered:
Percent Division Indirect Costs Recovered
Minimum Recovery Met:
Sports Programs):
Recovered Minimum Target
100% 100% 100%
49% 75% 100%
No
Staff Recommended Action for this Program to Meet Cost Recovery:
The adult basketball league continues to suffer from the same issues as the softball
league, and has not been able to meet its minimum cost recovery requirement for the
past four years. Like softball, staff will work on implementing additional sports programs
and leagues in order to defray the full-time staff costs associated with each sports
program.
The youth basketball league is a co-ed recreational league for youth ages 5 to 13.
Games are played on Saturdays at the Arroyo Vista Recreation Center gym, and
practices are held for one hour each week. League fees range from $86.00 to $96.00
and include a team jersey, photos, a trophy, and of end -of -the -season pizza party.
Several local pizza restaurants host the pizza parties, donating the pizza for the players.
Divisions offered included Mites for ages 5-6, Rookie for ages 7-8; Junior for ages 9-10;
and Teen for ages 11-13. The program continues to be successful, and enrollment
increase significantly compared to last year. Although enrollment and revenue
increased, costs also increased significantly. This is due primarily to staffing. For most
of the reporting year, the Recreation Coordinator position responsible for overseeing the
league was vacant. The Recreation Supervisor assumed responsibility for overseeing
the league, which increased full-time staff costs. However, a part-time Recreation
Leader III was also scheduled additional hours to assist with the league, which
increased direct costs significantly. The combined increases in staff costs resulted in the
league failing to meet the minimum cost recovery requirement.
Youth Basketball
Summer
2018
Fall
2018
Winter
18/19
Spring
2019
Total FY
18/19
FY 17/18
FY 16/17
Enrollments
130
138
230
175
673
619
602
Revenue
$11,730
$12,433
$20,420
$15,744
$60,327
$55,943
$51,940
Direct Costs
$6,417
$7,387
$14,820
$10,580
$39,204
$25,972
$26,469
Indirect Costs
F/T Staff
$7,366
$7,366
$7,366
$7,366
$29,464
$21,967
$21,784
Overhead Costs
$3,156
$3,238
$4,557
$3,765
$14,716
$16,410
$14,900
Total Costs
$16,939
$17,991
$26,743
$21,711
$83,384
$64,349
$63,153
45
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 17
Gross Profit/ (Loss)
$5,313
$5,046
$5,600
$5,164
$21,123
$29,971
$25,471
Net Profit / (Loss)
($5,209)
($5,558)
($6,323)
($5,967)
($23,057)
($8,406)
($11,213)
Cost Recovery summary (Category: Youth Sports Programs):
Recovered Minimum Target
Percent Direct Costs Recovered: 100% 100% 100%
Percent Division Indirect Costs Recovered 48% 50% 75%
Minimum Recovery Met: No
Staff Recommended Action for this Program to Meet Cost Recovery:
The youth basketball league typically meets the minimum cost recovery requirement. As
discussed above, cost increases outpaced revenue increases, resulting in the program
missing the minimum requirement by 2%. It is anticipated that with the vacant
coordinator position being filled, full and part-time staff costs will return to normal levels,
and the program should meet its' minimum requirement next year.
MOORPARK YOUTH RUNNING CLUB
The Moorpark Youth Running Club was a new program offered during the Summer
2018 and Winter 2019 seasons. The program's purpose is to increase health and
fitness in children. The club met twice per week over nine weeks at the Arroyo Vista
Community Park Recreational Trail. The program was coached by a volunteer. The goal
was to run a distance equivalent to a marathon during the season. As children met
distance goals, they received rewards. For summer, a grant was received from
Marathon Kids which provided free t -shirts and incentives for the runners. For winter,
registration remained free, but a t -shirt fee of $15 was implemented. Overall, the
program was very successful with 83 enrollees in summer and 93 in winter.
Youth Running Club Financial Summary FY 18/19
FY 17/18
FY 16/17
Participation
176
Not offered
Not offered
Revenue
$810
Direct Costs
$907
Indirect Costs
F/T Staff
$6117
Overhead Costs
$181
Total Costs
$7205
Gross Profit / (Loss)
($97)
Net Profit / (Loss)
($6,395)
Cost Recovery summary (Category: Special Interest Group):
Recovered Minimum Target
Percent Direct Costs Recovered: 89% 50% 100%
Percent Division Indirect Costs Recovered 0% 0% 50%
Minimum Recovery Met: Yes
46
Parks and Recreation Commission
12/2/2019 Regular Meeting
Page 18
SUMMARY TABLES
Below are tables summarizing cost recovery figures for Recreation Division programs
for the 2018/2019 fiscal year. The first table is a summary of the performance of events,
and the second table is a summary of all programs. While there is no minimum cost
recovery requirement for the Recreation Division as a whole, it is useful to consider the
performance of the programs offered by the Recreation Division as a whole. It should be
noted that these tables do not include unallocated costs, such as full-time staff costs
associated with breaks, leave time, and working on projects not associated with
Recreation, and facility costs for hours that facilities are unused.
Overall, the Recreation Division's financial performance for programs was similar to last
year, with a net Toss of $216,979 this year compared to $220,662 last year. The net loss
per person was also similar, at $7.38 this year and $7.05 last year. The overall cost
recovery (including both direct and indirect costs) was 73.1% this year compared to
73.7% last year.
EVENTS SUMMARY
Fireworks
Extravaganza
Movies in the
Park
summer Camp
Out
Haunted High
6
Street
Breakfast with
Santa
Holiday Movie
Y
Marathon
Moor
Moorpark Has
Talent
Egg
Easter/Commum
Hunt
Earth Festival
ty
yard Sale
Multicultural
Arts Festival
Skate Nights
���
SUBTOTAL
Participation
12,000
625
117
4,500
311
199
254
1,600
400
750
500
21,256
Rettonee
511J1O
$2,578
51.558
$6,756
53,600
5262
53,627
55,514
5985
$5,625
5767
513,831
Direct Costs
560.948
$4.541
$1.452
$6.530
$3.368
$170
$1.876
$5.219
$796
$2,785
$1.129
588,814
FCitect Coss
$40,900
$60,769
$13,680
$16,220
$29,464
$6,117
$277,189
Overhead Costs
$10,158
$1,302
$20,923
$15,841
F/TStaf
$23.610
$7.399
$8.592
$15,694
$4.091
$1.645
85.987
$8.301
$11.498
$8.655
57.396
5102,868
Overhead Costs
52,290
$593
$280
52.043
$582
5310
$719
$1.090
$539
$1.284
$428
510,158
Taal Cods
$16,048
512,533
514,324
524,267
$6,042
$2,125
58.582
$14,609
512,832
512,724
$8,952
52121,230
Gross Profit/(Loss)
$762
.. •
$106
$219.88
$232
$92
$1.751
$365
$189
52.840
,30
$4,224
Mat Plea iP-alss)
($25,1 38)
($9.963).
!$8,'786)'
(517,517)
154,4411
163)
($44,955)
i99,a2S
1511.84$)
0
6),0991 (58,18'
121($.101)
tUt Profit / (Loss) per
participant
ALL RECREATION
PROGRAMS SUMMARY
Events
Teen
Programs
Recreation
Classes
Camp
Moorpark
Adult Softball
League
Adult
Basketball
League
Youth
Basketball
League
Running Club
TOTAL ALL
RECREATION
PROGRAMS
Participation
21,256
51
1986
4,031
730
517
673
176
29,420
Revenue
593,03E
$430
$228,321
$169,892
$1E,975
$18,975
$60,327
;MO
' $590,768
Direct Costs
$88,814
$442
$166,510
$137,650
$11,991
$7,691
$39,204
$907
$453,209
Indirect Costs
F/TStafir
$102,868
$7,171
$40,900
$60,769
$13,680
$16,220
$29,464
$6,117
$277,189
Overhead Costs
$10,158
$1,302
$20,923
$15,841
$7,322
$6,906
$14,716
$181
$77,349
Total Costs
$201,838
$8,914
$228,333
$214,263
$32,993
530,817
.583,384
57,205
$807,747
Gross Profit / (Loss)
$4,224
,
$61,811
$32,242
$6,984
$11,284
$21,123
+- .
$137,559
Net Profit/(Loss)
(5108,801)
($8,485)
($12)
($44,369)
($14,018)
($11,8842)
(523,057)
(56,395)
($216979)
Net Profit / (Loss) per
participant
i,2..:_, -1J '
STAFF RECOMMENDATION
Provide feedback on the cost recovery report and direct staff to present the report to the
City Council.
47
ITEM: 9.A.
MINUTES OF THE REGULAR PARKS AND RECREATION COMMISSION
Moorpark, California November 4, 2019
A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark
was held on November 4, 2019 at the Moorpark Community Center located at 799
Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Estrella called the meeting to order at 6:32 p.m.
2. PLEDGE OF ALLEGIANCE:
Jessica Sandifer led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Gunning and Thompson, Vice Chair Norwalt
and Chair Estrella.
Absent: Commissioner Morgan.
Staff Present: Jeremy Laurentowski, Parks and Recreation Director;
Jessica Sandifer, Community Services Manager and
Kimberly Sexton, Administrative Assistant.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7 ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
48
Minutes of the Regular Park and Recreation Commission
Moorpark, California Page 2
November 4, 2019
Commissioner Thompson thanked the first responders that assisted with
evacuations during the Easy Fire.
8. PRESENTATION/ACTION/DISCUSSION:
A. Consider Location for Universally Accessible Playground. Staff
Recommendation: Recommend Tierra Rejada Park to the City Council as
the location for a Universally Accessible Playground.
Mr. Laurentowski gave the staff report.
There were no speakers.
Commissioners and staff discussed the potential of repurposing
playground equipment from Tierra Rejada Park.
MOTION: Commissioner Gunning moved and Vice Chair Norwalt
seconded a motion to recommend Tierra Rejada Park to the City Council
as the location for a Universally Accessible Playground. The motion was
carried by unanimous voice vote.
B. Schedule 2019 Fall Park Tour. Staff Recommendation: Select a date and
time for a 2019 Fall Park Tour and provide recommendations to staff on
parks to be toured.
Mr. Laurentowski gave the staff report.
There were no speakers.
Commissioners and staff discussed holding the 2019 Fall Park Tour on
December 7th at 9:00 a.m.
Commissioners and staff discussed touring Country Trail Park, Tierra
Rejada Park, Poindexter Park, Mountain Meadows Park, Community
Center Park, Magnolia Park and the trails behind Mammoth and Miller
Parks.
MOTION: Vice Chair Norwalt moved and Commissioner Thompson seconded a
motion to hold the 2019 Fall Park Tour on December 7th at 9:00 a.m. and tour
Country Trail Park, Tierra Rejada Park, Poindexter Park, Mountain Meadows
Park, Community Center Park, Magnolia Park and the trails behind Mammoth
and Miller Parks.
49
Minutes of the Regular Park and Recreation Commission.
Moorpark, California Page 3
November 4, 2019
9. CONSENT CALENDAR:
MOTION: Commissioner Thompson moved and Commissioner Gunning seconded a
motion to approve the consent calendar. The motion carried by unanimous voice
vote.
A. Approval of Minutes of the Parks and Recreation Commission Regular
Meeting of October 7, 2019, Staff Recommendation: Approve as
presented.
10. ADJOURNMENT:
Chair Estrella adjourned the meeting at 6:50 p.m.
APPROVED:
George Estrella, Chair
ATTEST:
Kimberly Sexton, Administrative Assistant
50