HomeMy WebLinkAboutAGENDA REPORT 2019 1002 REG CCSA ITEM 10CCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of October 2, 2019 ACTION
Approved staff recommendation. BY
B.Garza.
C. Consider Waiving Formal Bidding Requirement for Mulch in City Parks. Staff
Recommendation: Waive formal bidding procedure for purchase of mulch in City
Parks for Fiscal Year 2019/20. (Staff: Jessica Sandifer) (ROLL CALL VOTE)
Item: 10.C.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jeremy Laurentowski, Parks and Recreation Director
BY: Jessica Sandifer, Community Services Manager
DATE: 10/02/2019 Regular Meeting
SUBJECT: Consider Waiving Formal Bidding Requirement for Mulch in City
Parks
DISCUSSION
The Parks Division operating budget includes funding for the procurement of mulch to
replenish the planting areas in various City Parks, a task completed on a rotating annual
basis. Staff solicited quotes from three companies to provide the mulch, including
delivery. The following are the three quotes received for this purchase:
Peach Hill Soils $14.48/cu. yd.
CM Top Soil $17.00/cu. yd.
Agromin $23.75/cu. yd.
The lowest quote was provided by Peach Hill Soils. Peach Hill Soils is a nearby
business that is located just outside the City limits on State Route 118. Their close
proximity to the City allows them to be very competitive due to a reduction in delivery
costs.
Moorpark Municipal Code (MMC) Section 3.04.130-240 requires formal bidding
procedures be followed prior to purchasing supplies and equipment with a total value of
$15,000 or more. The project requires the purchase of 1,800 cu. yds. of mulch which
exceeds the $15,000 threshold and triggers the requirement for a formal bid. The
primary difference between the formal bidding procedure and the informal procedure
staff followed is the requirement to notice the bids by advertising in a newspaper of
general circulation. Since staff obtained three quotes for the mulch from three reputable
companies, staff is requesting that the City Council waive the purchasing procedure
outlined in MMC 3.04.130-240. MMC Section 3.04.120 allows the City Council in its
discretion at any time, by a majority vote, to waive purchasing procedures, when such
Item: 10.C.
140
Honorable City Council
10/02/2019 Regular Meeting
Page 2
waiver is not in violation of State law. California law does not provide specific
procedures for purchasing supplies and equipment for cities, so no violation of State law
will occur. It should be noted that the City’s bidding threshold for the procurement of
equipment and supplies has not been updated since 1985. The Finance Department is
in the process of evaluating the City’s purchasing policy to keep pace with the current
costs of goods and services.
FISCAL IMPACT
There is no fiscal impact with this action. Funding for the purchase of the mulch has
already been included in the Fiscal Year 2019/20 budget.
STAFF RECOMMENDATION (ROLL CALL VOTE 4/5TH AFFIRMATION)
Waive formal bidding procedure for purchase of mulch in City Parks for Fiscal Year
2019/20.
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