HomeMy WebLinkAboutAGENDA REPORT 2019 1106 REG CCSA ITEM 10BCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of November 6, 2019
ACTION Approved staff recommendation,
including adoption of Resolution No. 2019-
3857. BY B.Garza.
B. Consider Resolution Amending the Fiscal Year 2019/20 Budget for Assistant City
Manager Recruitment Services and Approve an Agreement with Peckham
& McKenney, Inc. Staff Recommendation: Adopt Resolution No.
2019-3857, amending the Fiscal Year 2019/20 Budget for Assistant City Manager
recruitment services; and 2) Approve an Agreement with Peckham &
McKenney, Inc. for Assistant City Manager recruitment services, subject to final
language approval by the City Manager. ROLL CALL VOTE REQUIRED (Staff:
Troy Brown)
Item: 10.B.
Item: 10.B.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Troy Brown, City Manager
DATE: 11/06/2019 Regular Meeting
SUBJECT: Consider Resolution Amending the Fiscal Year 2019/20 Budget for
Assistant City Manager Recruitment Services and Approve an Agreement
with Peckham & McKenney, Inc.
BACKGROUND
The City’s current Assistant City Manager, who has served the City for over 31 years has
announced her retirement, her last day of work for the City of Moorpark will be April 3, 2020.
At this time, staff is recommending that the City Council approve a resolution amending the
Fiscal Year 2019/20 Budget to provide funding to retain a recruitment services company to
assist with the recruitment for this executive position, and to approve an agreement with
Peckham & McKenney, Inc. to provide these services. Peckham & McKenney has over 15
years of experience conducting searches for municipal and special district executives,
including many recruitments over the last five years for executive level positions such as City
Manager, Assistant / Deputy City Managers, and Department Heads for numerous public
agencies.
DISCUSSION
A draft Fiscal Year 2019/20 Budget amendment resolution is attached (Attachment 1) to fund
the recruitment services. A draft agreement is also attached (Attachment 2) and includes a
copy of the Peckham & McKenney proposal, which describes that all inclusive professional
services and expenses will be provided for a total cost of $25,000, and elective additional
reimbursable expenses would be dependent on the services needed. Although no additional
reimbursable expenses are currently anticipated, staff is recommending a contingency
amount of $1,000 be additionally approved at this time, for a total budgeted amount of
$26,000. Use of the contingency funds would only be used if needed, such as if an additional
background check or additional on-site meetings days are required beyond what was already
included in the proposal. The Peckham & McKenney proposal does include three to four
days of meetings/interviews onsite and reference and credit checks on the final candidate,
which should be sufficient. The estimated maximum recruitment time is completion in 90
days, however the final recruitment schedule will be determined in collaboration with the City
Manager.
171
Honorable City Council
11/06/2019 Regular Meeting
Page 2
FISCAL IMPACT
The recruitment services would need to be funded by amending the Fiscal Year 2019/20
Budget to allocate $26,000 from the General Fund Reserve to the Human Resources/Risk
Management Division Contractual Services expense account.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1. Adopt Resolution No. 2019-____, amending the Fiscal Year 2019/20 Budget for
Assistant City Manager recruitment services; and
2. Approve an Agreement with Peckham & McKenney, Inc. for Assistant City Manager
recruitment services, subject to final language approval by the City Manager.
Attachment 1: Draft Resolution
Attachment 2: Draft Agreement for Recruitment Services, including Peckham & McKenney
Proposal
172
ATTACHMENT 1
RESOLUTION NO. 2019-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2019-20 BUDGET APPROPRIATING AN
ADDITIONAL $26,000 FROM THE GENERAL FUND (1000)
FOR RECRUITMENT SERVICES
WHEREAS, on June 19, 2019, the City Council adopted the Operating and
Capital Improvement Budget for Fiscal Year 2019/20; and
WHEREAS, a staff report has been presented to City Council regarding Assistant
City Manager recruitment services; and
WHEREAS, a budget amendment of $26,000 is required from the General Fund
(1000) to fund this recruitment; and
WHEREAS, Exhibit “A” hereof describes said budget amendment and the
resulting impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment of $26,000 from the General Fund (1000) as
more particularly described in Exhibit “A”, attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 6th day of November, 2019.
Janice S. Parvin, Mayor
ATTEST:
Ky Spangler, City Clerk
Attachment: Exhibit A – Budget Amendment
173
Resolution No. 2019-____
Page 2
EXHIBIT A
BUDGET AMENDMENT FROM THE GENERAL FUND (1000) FOR
RECRUITMENT SERVICES
FISCAL YEAR 2019/20
FUND ALLOCATION FROM:
FUND TITLE FUND/ACCOUNT NUMBER AMOUNT
General Fund 1000-000-00000-33990 26,000.00$
Total 26,000.00$
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Budget Unit/Account Number
Current
Budget Revision
Adjusted
Budget
1000-133-00000-51000 9,200.00$ 26,000.00$ 35,200.00$
Total 9,200.00$ 26,000.00$ 35,200.00$
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ATTACHMENT 2
AGREEMENT BETWEEN THE CITY OF MOORPARK
AND PECKHAM AND MCKENNEY, INC.
FOR RECRUITMENT SERVICES
THIS AGREEMENT, is made and effective as of this ______ day of
____________________, 2019, between the City of Moorpark, a municipal corporation
(“City”) and Peckham and McKenney, Inc. a California corporation (“Consultant”). In
consideration of the mutual covenants and conditions set forth herein, the parties agree
as follows:
WHEREAS, City has the need for recruitment services for the position of
Assistant City Manager; and
WHEREAS, Consultant specializes in providing such services and has the proper
work experience, certifications, and background to carry out the duties involved; and
WHEREAS, Consultant has submitted to City a Proposal dated October 14,
2019, which is attached hereto as Exhibit B.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
1. TERM
The term of this Agreement shall be from the date of execution to completion of
the work identified in the Scope of Services and in conformance with Exhibit B, unless
this Agreement is terminated or suspended pursuant to this Agreement.
2. SCOPE OF SERVICES
City does hereby retain Consultant, as an independent contractor, in a
contractual capacity to provide recruitment services, as set forth in Exhibit B. In the
event there is a conflict between the provisions of Exhibit B and this Agreement, the
language contained in this Agreement shall take precedence.
Consultant shall perform the tasks described and set forth in Exhibit B.
Consultant shall complete the tasks according to the schedule of performance, which is
also set forth in Exhibit B.
Compensation for the services to be performed by Consultant shall be in
accordance with Exhibit B. Compensation shall not exceed the rates or total contract
value of twenty-five thousand dollars ($25,000) as stated in Exhibit B, plus a
contingency of one thousand dollars ($1,000), for a total contract value of twenty-six
thousand dollars ($26,000) without a written amendment to the Agreement executed by
both parties. Payment by City to Consultant shall be in accordance with the provisions
of this Agreement.
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3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of their ability,
experience, standard of care, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by
persons engaged in providing similar services as are required of Consultant hereunder
in meeting its obligations under this Agreement.
4. MANAGEMENT
The individual directly responsible for Consultant’s overall performance of the
Agreement provisions herein above set forth and to serve as principal liaison between
City and Consultant shall be Anton Dahlerbruch and no other individual may be
substituted without the prior written approval of the City Manager or his/her designee.
The City’s contact person in charge of administration of this Agreement, and to
serve as principal liaison between Consultant and City, shall be the City Manager or
other City Manager designee.
5. PAYMENT
Taxpayer ID or Social Security numbers must be provided, on an IRS W-9 form,
before payments may be made to vendors.
The City agrees to pay Consultant in accordance with the payment rates and
terms and the schedule of payment as set forth in Exhibit B. This amount shall not
exceed twenty-five thousand dollars ($25,000.00), as stated in Exhibit B, for the total
term of the Agreement, unless additional payment is approved in writing by the City
Manager or his/her designee of all or a portion of the contingency amount of one
thousand dollars ($1,000.00). City Council approval shall be required for a written
amendment that exceeds the contingency amount.
Consultant shall not be compensated for additional services rendered in
connection with its performance of this Agreement, unless such additional services and
compensation are authorized, in advance, in a written amendment to the agreement
executed by both parties.
Consultant shall submit invoices for actual services performed in accordance with
Exhibit B. Payment shall be made within thirty (30) days of receipt of each invoice as to
all non-disputed fees. Any expense or reimbursable cost appearing on any invoice shall
be accompanied by a receipt or other documentation subject to approval of the City
Manager or his/her designee. If the City disputes any of Consultant’s fees or expenses it
shall give written notice to Consultant within thirty (30) days of receipt of any disputed
fees set forth on the invoice.
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6. TERMINATION OR SUSPENSION WITHOUT CAUSE
The City may at any time, for any reason, with or without cause, suspend or
terminate this Agreement, or any portion hereof, by serving upon the Consultant at least
ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
The Consultant may terminate this Agreement only by providing City with written
notice no less than thirty (30) days in advance of such termination.
In the event this Agreement is terminated or suspended pursuant to this Section,
the City shall pay to Consultant the actual value of the work performed up to the time of
termination or suspension, provided that the work performed is of value to the City.
Upon termination or suspension of the Agreement pursuant to this Section, the
Consultant will submit an invoice to the City pursuant to this Agreement.
7. DEFAULT OF CONSULTANT
The Consultant’s failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms
of this Agreement, City shall have no obligation or duty to continue compensating
Consultant for any work performed after the date of default and can terminate or
suspend this Agreement immediately by written notice to the Consultant. If such failure
by the Consultant to make progress in the performance of work hereunder arises out of
causes beyond the Consultant’s control, and without fault or negligence of the
Consultant, it shall not be considered a default.
If the City Manager or his/her designee determines that the Consultant is in
default in the performance of any of the terms or conditions of this Agreement, designee
shall cause to be served upon the Consultant a written notice of the default. The
Consultant shall have five (5) days after service upon it of said notice in which to cure
the default by rendering a satisfactory performance. In the event that the Consultant
fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be
entitled at law, in equity or under this Agreement.
8. LIQUIDATED DAMAGES
There are no liquidated damages for this Agreement.
9. OWNERSHIP OF DOCUMENTS
Consultant shall maintain complete and accurate records with respect to costs,
expenses, receipts, and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate
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records of services provided in sufficient detail to permit an evaluation of services. All
such records shall be maintained in accordance with generally accepted accounting
principles and shall be clearly identified and readily accessible. Consultant shall provide
free access to the representatives of City or the City’s designees at reasonable times to
such books and records; shall give the City the right to examine and audit said books
and records; shall permit City to make transcripts therefrom as necessary; and shall
allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement. Notification of audit shall be provided at least thirty (30) days before any
such audit is conducted. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
Upon completion of, or in the event of termination or suspension without cause of
this Agreement, all original documents and computer files prepared in the course of
providing the services to be performed pursuant to this Agreement shall become the
sole property of the City and may be used, reused, or otherwise disposed of by the City
without the permission of the Consultant. With respect to computer files, Consultant
shall make available to the City, at the Consultant’s office and upon reasonable written
request by the City, the necessary computer software and hardware for purposes of
accessing, compiling, transferring, and printing computer files.
10. INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, defend and hold harmless City, and any and all of its
officers, employees, and agents (“City Indemnitees”) from and against any and all
causes of action, claims, liabilities, obligations, judgments, or damages, including
reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the
Consultant’s performance of its obligations under this Agreement or out of the
operations conducted by Consultant, including the City’s active or passive negligence,
except for such loss or damage arising from the sole negligence or willful misconduct of
the City. In the event the City Indemnitees are made a party to any action, lawsuit, or
other adversarial proceeding arising from Consultant’s performance of this Agreement,
the Consultant shall provide a defense to the City Indemnitees or at the City’s option
reimburse the City Indemnitees their costs of defense, including reasonable legal
counsels’ fees incurred in defense of such claims.
Consultant agrees to obtain executed indemnity agreements with provisions
identical to those set forth in this Section from each and every subconsultant, or any
other person or entity involved by, for, with, or on behalf of Consultant in the
performance of this Agreement. In the event Consultant fails to obtain such indemnity
obligations from others as required here, Consultant agrees to be fully responsible
according to the terms of this Section. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act as a
waiver of any rights hereunder. This obligation to indemnify and defend City as set forth
here is binding on the successors, assigns, or heirs of Consultant and shall survive the
termination of this Agreement or this Section.
City does not and shall not waive any rights that it may have against Consultant
by reason of this Section, because of the acceptance by City, or the deposit with City, of
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any insurance policy or certificate required pursuant to this Agreement. The hold
harmless and indemnification provisions shall apply regardless of whether or not said
insurance policies are determined to be applicable to any losses, liabilities, damages,
costs, and expenses described in this Section.
11. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit A attached hereto and
incorporated herein by this reference as though set forth in full.
12. INDEPENDENT CONSULTANT
Consultant is and shall at all times remain as to the City a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of
Consultant shall at all times be under Consultant’s exclusive direction and control.
Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Consultant or any of Consultant’s officers, employees, or agents, except as
set forth in this Agreement. Consultant shall not at any time or in any manner represent
that it or any of its officers, employees, or agents are in any manner officers,
employees, or agents of the City. Consultant shall not incur or have the power to incur
any debt, obligation, or liability against City, or bind City in any manner.
No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except for the fees paid to Consultant as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Consultant
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services
hereunder.
13. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state and federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Consultant shall at all times
observe and comply with all such laws and regulations, including but not limited to the
Americans with Disabilities Act and Occupational Safety and Health Administration laws
and regulations. The City, and its officers and employees, shall not be liable at law or in
equity occasioned by failure of the Consultant to comply with this Section.
14. ANTI DISCRIMINATION
Neither the Consultant, nor any subconsultant under the Consultant, shall
discriminate in employment of persons upon the work because of race, religious creed,
color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression,
age, sexual orientation, or military and veteran status of such person; or any other basis
protected by applicable federal, state, or local law, except as provided in Section 12940
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of the Government Code. The Consultant shall have responsibility for compliance with
this Section, if applicable [Labor Code Sec. 1735].
15. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of the City in connection with the
award, terms or implementation of this Agreement, including any method of coercion,
confidential financial arrangement, or financial inducement. No officer or employee of
the City will receive compensation, directly or indirectly from Consultant, or any officer,
employee or agent of Consultant, in connection with the award of this Agreement or any
work to be conducted as a result of this Agreement. Violation of this Section shall be a
material breach of this Agreement entitling the City to any and all remedies at law or in
equity.
16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the
Services during his/her tenure or for one (1) year thereafter, shall have any interest,
direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work
to be performed in connection with the Services performed under this Agreement.
17. CONFLICT OF INTEREST
The Consultant covenants and agrees that if Consultant intends to provide
service or enter into any contract with any developer(s) and/or public agency(ies)
owning property and/or processing an entitlement application for property in the City or
its Area of Interest, during the Term of this Agreement, Consultant shall immediately
notify the City, in writing, informing the City of the nature of the contract, prior to
commencing with any work or entering into such contract. The City Manager shall
determine whether a potential conflict of interest exists, and if his/her determination is
that a conflict of interest is applicable, he/she may deny the Consultant’s request to
provide service or enter into any contract in violation of this Agreement for the term of
this Agreement.
18. NOTICE
Any notice to be given pursuant to this Agreement shall be in writing, and all such
notices and any other document to be delivered shall be delivered by personal service
or by deposit in the United States mail, certified or registered, return receipt requested,
with postage prepaid, and addressed to the party for whom intended as follows:
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To: City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
To: Bobbi Peckham, President
Peckham and McKenney, Inc.
300 Harding Boulevard, Suite 203D
Roseville, CA 95678
Either party may, from time to time, by written notice to the other, designate a
different address or contact person, which shall be substituted for the one above
specified. Notices, payments and other documents shall be deemed delivered upon
receipt by personal service or as of the third (3rd) day after deposit in the United States
mail.
19. CHANGE IN NAME
Should a change be contemplated in the name or nature of the Consultant’s legal
entity, the Consultant shall first notify the City in order that proper steps may be taken to
have the change reflected in the Agreement documents.
20. ASSIGNMENT
Consultant shall not assign this Agreement or any of the rights, duties or
obligations hereunder. It is understood and acknowledged by the parties that Consultant
is uniquely qualified to perform the services provided for in this Agreement.
21. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force
and effect, all licenses required of it by law for the performance of the services in this
Agreement.
22. VENUE AND GOVERNING LAW
This Agreement is made, entered into, and executed in Ventura County,
California, and any action filed in any court or for arbitration for the interpretation,
enforcement or other action of the terms, conditions, or covenants referred to herein
shall be filed in the applicable court in Ventura County, California. The City and
Consultant understand and agree that the laws of the State of California shall govern
the rights, obligations, duties, and liabilities of the parties to this Agreement and also
govern the interpretation of this Agreement.
23. COST RECOVERY
In the event any action, suit or proceeding is brought for the enforcement of, or
the declaration of any right or obligation pursuant to this Agreement or as a result of any
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alleged breach of any provision of this Agreement, the prevailing party shall be entitled
to recover its costs and expenses from the losing party, and any judgment or decree
rendered in such a proceeding shall include an award thereof.
24. ARBITRATION
Cases involving a dispute between City and Consultant may be decided by an
arbitrator if both sides agree in writing, with costs proportional to the judgment of the
arbitrator.
25. ENTIRE AGREEMENT
This Agreement and the Exhibits attached hereto contain the entire
understanding between the parties relating to the obligations of the parties described in
this Agreement. All prior or contemporaneous agreements, understandings,
representations, and statements, oral or written, are merged into this Agreement and
shall be of no further force or effect. Each party is entering into this Agreement based
solely upon the representations set forth herein and upon each party’s own independent
investigation of any and all facts such party deems material.
26. CAPTIONS OR HEADINGS
The captions and headings of the various Articles, Paragraphs, and Exhibits of
this Agreement are for convenience and identification only and shall not be deemed to
limit or define the content of the respective Articles, Paragraphs, and Exhibits hereof.
27. AMENDMENTS
Any amendment, modification, or variation from the terms of this Agreement shall
be in writing and shall be effective only upon approval by both parties to this Agreement.
28. PRECEDENCE
In the event of conflict, the requirements of the City’s Request for Proposal, if
any, and this Agreement shall take precedence over those contained in the Consultant’s
Proposal.
29. INTERPRETATION OF AGREEMENT
Should interpretation of this Agreement, or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and shall
not be interpreted against either party on the ground that the party prepared the
Agreement or caused it to be prepared.
30. WAIVER
No waiver of any provision of this Agreement shall be deemed, or shall
constitute, a waiver of any other provision, whether or not similar, nor shall any such
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waiver constitute a continuing or subsequent waiver of the same provision. No waiver
shall be binding unless executed in writing by the party making the waiver.
31. AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of the Consultant
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Consultant and has the authority to bind Consultant to the performance of
obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK PECKHAM AND MCKENNEY, INC.
__________________________________ __________________________________
Troy Brown, City Manager Bobbi Peckham, President
Attest:
__________________________________
Ky Spangler, City Clerk
Attachments:
Exhibit A – Insurance Requirements
Exhibit B – Peckham and McKenney Proposal dated 10/14/2019
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Exhibit A
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of Work, Consultant will maintain
insurance in conformance with the requirements set forth below. Consultant will use existing
coverage to comply with these requirements. If that existing coverage does not meet
requirements set forth here, Consultant agrees to amend, supplement or endorse the
existing coverage to do so. Consultant acknowledges that the insurance coverage and
policy limits set forth in this section constitute the minimum amount of coverage required.
Any insurance proceeds available to the City in excess of the limits and coverage required
in this Agreement and which is applicable to a given loss, will be available to the City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO) “Commercial
General Liability” policy form CG 00 01 or the exact equivalent. Defense costs must be paid
in addition to limits. There shall be no cross liability exclusion for claims or suits by one
insured against another. Limits are subject to review but in no event less than $1,000,000
per occurrence for all covered losses and no less than $2,000,000 general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol
1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less
than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above. If
Consultant or Consultant’s employees will use personal autos in any way on this project,
Consultant shall provide evidence of personal auto liability for each such person.
Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages.
Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in
addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured’s liability is determined, not requiring actual payment by the insured first. There shall
be no cross liability exclusion precluding coverage for claims or suits by one insured against
another. Coverage shall be applicable to the City for injury to employees of Consultant,
subconsultants or others involved in the Work. The scope of coverage provided is subject to
approval by the City following receipt of proof of insurance as required herein. Limits are
subject to review but in no event less than $1,000,000 aggregate.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better and
a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant
and the City agree to the following with respect to insurance provided by Consultant:
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1. Consultant agrees to have its insurer endorse the third party general liability coverage
required herein to include as additional insureds the City, its officials, employees, and
agents, using standard ISO endorsement CG 2010 with an edition prior to 1992.
Consultant also agrees to require all consultants and subconsultants to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit
Consultant, or Consultant’s employees, or agents, from waiving the right to
subrogation prior to a loss. Consultant agrees to waive subrogation rights against the
City regardless of the applicability of any insurance proceeds, and to require all
consultants and subconsultants to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable
to this Agreement are intended to apply to the full extent of the policies. Nothing
contained in this Agreement or any other agreement relating to the City or its operation
limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if
they include limiting endorsement of any kind that has not been first submitted to the
City and approved in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate
so-called “third party action over” claims, including any exclusion for bodily injury to an
employee of the insured or of any consultant or subconsultant.
6. All coverage types and limits required are subject to approval, modification, and
additional requirements by the City, as the need arises. Consultant shall not make any
reductions in scope of coverage (e.g. elimination of contractual liability or reduction of
discovery period) that may affect the City’s protection without the City’s prior written
consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of
insurance evidencing all of the coverages required and an additional insured
endorsement to Consultant’s general liability policy, shall be delivered to city at or prior
to the execution of this Agreement. In the event such proof of any insurance is not
delivered as required, or in the event such insurance is canceled or reduced at any
time and no replacement coverage is provided, the City has the right, but not the duty,
to obtain any insurance it deems necessary to protect its interests under this or any
other Agreement and to pay the premium. Any premium so paid by the City shall be
charged to and promptly paid by Consultant or deducted from sums due Consultant, at
the City’s option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to the City of any
cancellation or reduction of coverage. Consultant agrees to require its insurer to
modify such certificates to delete any exculpatory wording stating that failure of the
insurer to mail written notice of cancellation or reduction of coverage imposes no
obligation, or that any party will “endeavor” (as opposed to being required) to comply
with the requirements of the certificate.
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9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Consultant or any subconsultant, is intended to apply first
and on a primary, non-contributing basis in relation to any other insurance or self-
insurance available to the City.
10. Consultant agrees to ensure that subconsultants, and any other party involved with the
Work who is brought onto or involved in the Work by Consultant, provide the same
minimum insurance required of Consultant. Consultant agrees to monitor and review
all such coverage and assumes all responsibility for ensuring that such coverage is
provided in conformity with the requirements of this section. Consultant agrees that
upon request, all agreements with subconsultants and others engaged in the Work will
be submitted to the City for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees that it
will not allow any consultant, subconsultant, Architect, Engineer, or other entity or
person in any way involved in the performance of Work contemplated by this
Agreement to self-insure its obligations to the City. If Consultant’s existing coverage
includes a deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At that time, the City shall review options with the
Consultant, which may include reduction or elimination of the deductible or self-
insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the Agreement to change the
amounts and types of insurance required by giving the Consultant 90 days advance
written notice of such change. If such change results in substantial additional cost to
the Consultant, the City will negotiate additional compensation proportional to the
increased benefit to the City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to
have been executed immediately upon any party hereto taking any steps that can be
deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of
the City to inform Consultant of non-compliance with an insurance requirement in no
way imposes any additional obligations to the City nor does it waive any rights
hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to this
Agreement. This obligation applies whether or not the Agreement is canceled or
terminated for any reason. Termination of this obligation is not effective until the City
executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other policies
providing at least the same coverage. Proof that such coverage has been ordered
shall be submitted prior to expiration. As coverage binder or letter from Consultant’s
insurance agent to this effect is acceptable. A certificate of insurance and/or additional
insured endorsement as required in these specifications applicable to the renewing or
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new coverage must be provided to the City within five days of the expiration of
coverage.
17. The provisions of any Workers’ Compensation or similar act will not limit the
obligations of Consultant under this Agreement. Consultant expressly agrees not to
use any statutory immunity defenses under such laws with respect to the City, its
employees, officials, and agents.
18. Requirements of specific coverage features or limits contained in this section are not
intended as limitations on coverage, limits, or other requirements nor as a waiver of
any coverage normally provided by any given policy. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a given issue, and
is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other
provision in this Agreement and are intended by the parties here to be interpreted as
such.
20. The requirements in this section supersede all other sections and provisions of this
Agreement to the extent that any other section or provision conflicts or impairs the
provisions of this section.
21. Consultant agrees to be responsible for ensuring that no contract used by any party
involved in any way with the Work reserves the right to charge the City or Consultant
for the cost of additional insurance coverage required by this Agreement. Any such
provisions are to be deleted with reference to the City. It is not the intent of the City to
reimburse any third party for the cost of complying with these requirements. There
shall be no recourse against the City for payment of premiums or other amounts with
respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against
Consultant arising out of the work performed under this Agreement. The City assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor
the handling of any such claim or claims if they are likely to involve the City.
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Peckham & McKenney, Inc., 300 Harding Boulevard, Suite 203D, Roseville, CA 95678
October 14, 2019
Mr. Troy Brown
City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Via PDF/Email To: TBrown@MoorparkCA.gov
Dear Mr. Brown:
Thank you for the opportunity to express our interest in assisting you and the City of Moorpark in the
recruitment of a new Assistant City Manager. Based on our years of experience conducting similar
searches, we are fully prepared to team with the City of Moopark in order to ensure a successful
outcome.
Assigned to this recruitment on behalf of Peckham & McKenney will be Executive Recruiter Anton
“Tony” Dahlerbruch. Mr. Dahlerbruch is local in southern California and has recently been handling
recruitments for San Marino, Manhattan Beach, and Santa Barbara for Finance Director, Community
Development Director, and Economic Development Manager, respectively. Formerly a successful City
Manager, Mr. Dahlerbruch brings added experience to our recruitments with extended connections and
outreach in the field.
The attached proposal includes more detailed information regarding the firm, the search process and
timeline, cost of services, our guarantee, client references, and Peckham & McKenney staff backgrounds.
We would be able to begin the project immediately upon executing an agreement. We look forward to
the opportunity to work with you and the City on this important search process. Please feel free to
call us toll-free at (866) 912-1919 or email at tony@peckhamandmckenney.com if you have any
questions.
Sincerely,
/s/ Bobbi C. Peckham
Bobbi Peckham, President Anton (Tony) Dahlerbruch, Executive Recruiter
Peckham & McKenney, Inc. Peckham & McKenney, Inc.
www.peckhamandmckenney.com 310.567.1554
bobbi@peckhamandmckenney.com
EXHIBIT B
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Peckham & McKenney, Inc., 300 Harding Boulevard, Suite 203D, Roseville, CA 95678
TABLE OF CONTENTS
THE FIRM 1
Peckham & McKenney, Inc.
Your Recruitment Team
THE SEARCH PROCESS 5
SEARCH SCHEDULE 8
COST OF SERVICES 9
Cost of Services
Additional Placement
Insurance
PLACEMENT GUARANTEE AND ETHICS 10
DIVERSITY STATEMENT 11
EXPERIENCE 12
CLIENT REFERENCES 13
SIMILAR EXECUTIVE SEARCHES CONDUCTED (2004 to Present) 12
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1
THE FIRM
Peckham & McKenney, Inc.
Peckham & McKenney, Inc. provides executive search services to local government agencies throughout the
Western United States and is headquartered in Roseville, California. The firm was established as a partnership in
June 2004 and incorporated in 2014 by Bobbi Peckham and Phil McKenney, who serve as the firm’s President and
Chief Operating Officer, respectively. In addition, we have Executive Recruiters based in Colorado, Texas, and
Southern California. We are supported by an Operations Manager, research specialists, a marketing and design
professional, web technician, and distribution staff. Peckham & McKenney is the only executive search firm that
offers a toll-free number (866-912-1919) for the convenience of our clients and candidates.
Peckham & McKenney was established on the premise that an executive search and consulting firm must be
dedicated to providing its clients and candidates with professional service, as well as a personal, hands-on approach.
Our business philosophy centers upon the understanding that this is a “people” related industry and that attention to
others’ needs is the key to providing effective customer service. Not only are we committed to providing our clients
with well-qualified candidates, but we also take pride in treating both our clients and candidates with utmost respect.
This commitment has lead to multi-year retainer agreements with a number of agencies, as well as numerous client
and candidate testimonials to their experiences with us, which you can find on our web site at
www.PeckhamAndMcKenney.com.
At Peckham & McKenney, we are committed to local government and sensitive to the challenges and issues faced
by our clients and candidates. As such, we serve as the Administrator for the Credentialed Government Leader
program for the Municipal Management Associations of Northern & Southern California. We also actively support
Women Leading Government as well as assist in the annual Women’s Leadership Summit. In addition, we have
provided numerous workshops and training sessions in California and Colorado to up-and-comers on resume and
interview preparation and general career guidance.
Our Reputation
Peckham & McKenney is one of the most trusted and respected executive recruitment firms in the country. Time
and again, we receive unsolicited compliments from clients and candidates relating to our integrity and high ethics.
Not only are we committed to providing our clients with well-qualified candidates, but we also take pride in treating
both our clients and candidates with utmost respect. This commitment has lead to multi-year retainer agreements
with a number of agencies, as well as numerous client and candidate testimonials to their experiences with us, which
you can find on our web site at www.peckhamandmckenney.com.
“All about fit”
We recognize that every agency and community we serve is unique, and the candidate you ultimately select must
“fit.” We take the time to become familiar with your community, organizational culture, and issues and challenges
in order to identify and recruit the best candidates for your consideration. Nearly 89% of our placements stay in
those positions for over five years, which is a testament to their “fit.”
Our Commitment to the Future
At Peckham & McKenney, we are committed to local government and sensitive to the challenges and issues faced
by our clients and candidates. We have provided numerous workshops and training sessions in Arizona, California,
Colorado, Oregon, and Washington to up-and-comers, mid-career professionals, and executives on resume and
interview preparation and general career guidance. We also actively support ICMA’s League of Women in
Government, Women Leading Government, and the annual Women’s Leadership Summits in California and
Colorado. In addition, we serve as the Administrator for the Credentialed Government Leader program for the
Municipal Management Associations of Northern & Southern California.
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Peckham & McKenney is a Gold Level sponsor of the League of California Cities, Colorado City & County
Management Association, Arizona City/County Management Association, and the Washington City & County
Management Association. We are also pleased to be a sponsor of the Los Angeles Division of the League of
California Cities. We are members of a variety of industry associations including the International City/County
Management Association, International Hispanic Network, and Women Leading Government.
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YOUR RECRUITMENT TEAM
Our Approach
When you retain Peckham & McKenney, you are guaranteed that your Recruiter is fully responsible for the
success of the recruitment process. Supported by experienced administrative, research, and marketing specialists,
your Recruiter limits the number of active searches to which she or he is committed. Executive Recruiter Anton
“Tony” Dahlerbruch will serve as your Recruiter on this search process, and he will be supported by the following
Recruitment Team.
Anton (Tony) Dahlerbruch, Executive Recruiter
Prior to joining Peckham & McKenney in 2019, Tony Dahlerbruch worked in local government for over 30
years. As a problem solver, Mr. Dahlerbruch worked in most every city department in Beverly Hills, California
(ultimately as Deputy City Manager); Scottsdale and Phoenix, Arizona; and Rockville, Maryland, before
subsequently serving a combined 12 years as City Manager in Rolling Hills and Palos Verdes Estates,
California. With direct and personal experience in the diverse aspects of city services, Tony has knowledge in
the many disciplines of city management including finance/budget, human resources, planning, public works,
and public safety. During his city management career, he was recognized for his integrity, hard work,
responsiveness, focus on service, and ethics.
Mr. Dahlerbruch has additionally served in numerous leadership positions in state and national/international
professional organizations. Noting his commitment to professional local government management, Tony has
represented the City Managers Department of the League of California Cities as a two term Director on the
League’s Executive Board, President of City Managers Department of the League of California Cities,
numerous League Policy Committees, and a variety of other positions over the years. He has also served as a
Regional Vice President on the Executive Board of the International City/County Management Association
(ICMA) and other various ICMA committees. Other professional activities have included leadership positions
in the Municipal Management Assistants Association of Southern California (MMASC) and the Arizona
Municipal Management Association (AMMA).
Mr. Dahlerbruch holds a Bachelor of Arts in Political Science from the University of California at Santa
Barbara and a Master of Public Administration from The American University in Washington, D.C.
Bobbi C. Peckham, President
Bobbi Peckham brings 30 years’ experience as an Executive Recruiter as well as 6 years of local government
experience. Ms. Peckham is sought out and retained due to her high ethics, integrity, hands-on customer
service, and unique ability to identify candidates that “fit” her client agencies and communities.
Ms. Peckham began her career in local government in the City Manager’s office of the City of Naperville,
Illinois, where she became familiar with all aspects of local government in the nation’s fastest growing
community at that time. Ms. Peckham was then recruited to join the Executive Search practice of a leading
California recruitment firm. Later, she played an integral role in creating a national search business for what
became the largest recruitment practice serving local government in the country. Here, she became Regional
Director overseeing Northern California and a nine-state region. In 2004, Ms. Peckham formed Peckham &
McKenney, Inc. in partnership with Phil McKenney.
Ms. Peckham received a Bachelor of Science degree in Organizational Behavior from the University of San
Francisco. She is a contributing member of the International City/County Management Association, Cal-
ICMA, Women Leading Government, League of Women in Government, and Municipal Management
Associations of Northern & Southern California. Ms. Peckham serves on the Planning Committee for the annual
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Women’s Leadership Summit, at which she coordinates and leads the highly regarded Executive Roundtable
Discussions with over 30 female local government leaders. In addition, Ms. Peckham was instrumental in
writing the ICMA’s Job Hunting Handbook. Over the years, Ms. Peckham has actively supported her
community, and she currently volunteers her time to the Sacramento Affiliate of Dress for Success, which
works to empower women to achieve economic independence by providing a network of support, professional
attire, and the development tools to help women thrive in work and in life.
Joyce Johnson, Operations Manager
Ms. Johnson joined Peckham & McKenney in 2005 and serves as the firm's Operations Manager. She has over
30 years' experience in the field of administrative and executive support for all aspects of the executive
recruitment process. Ms. Johnson is complimented regularly on her strong customer orientation working with
both clients and candidates alike. She oversees internal administration of the firm as well as directing contract
administrative support in the areas of advertising and design, web posting, and duplication and mailing services.
Prior to joining Peckham & McKenney, Ms. Johnson oversaw internal administration in the Western Region
headquarters of two separate national management consulting and executive recruitment firms. Ms. Johnson
holds an Associate of Arts degree from American River College.
Joyce Masterson, Research Assistant
Ms. Masterson brings nearly 30 years’ experience working in the City Manager’s office and as Director of
Economic Development & Community Relations with the City of Escondido. She brings Peckham &
McKenney extensive experience in general government administration, media relations, public information, and
customer service. She has been active in various organizations over the years including the Municipal
Management Assistants of Southern California and California Association of Public Information Officials. Ms.
Masterson holds a Bachelor of Arts degree in Telecommunications from Brooklyn College, NY.
Kevin Johnson, Research Assistant
Kevin Johnson has been a member of the Peckham & McKenney team since 2009 and currently serves as a
Research Assistant. He supports the firm's Recruiters through his research of local government agencies and
networks, potential candidates, and current candidates prior to recommendation to our clients. Mr. Johnson
mastered his researching abilities while obtaining a Bachelor of Arts in Economics from Willamette University.
Linda Pucilowski, Graphic Designer
With nearly 30 years experience, Linda Pucilowski provides her expert design and marketing skills to Peckham
& McKenney. She is the firm’s “go-to” professional for all advertising and brochure design and creation. Ms.
Pucilowski holds a Bachelor’s degree from California State University, Sacramento.
Rachel Moran, Website & Social Media Assistant
Rachel Moran has been in the graphic design field since 2007 and prides herself on creating eye-catching visual
art. She supports the Peckham & McKenney team by handling all website visual and technical design as well as
social media. Ms. Moran graduated from the Art Institute of Houston obtaining her Bachelor’s Degree in Fine
Arts with a concentration in Graphic Design.
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THE SEARCH PROCESS
While it is our intent to customize the search and project schedule to fit the City of Moorpark’s specific needs, the
search process typically includes the following key steps:
Project Organization – Prior to beginning the recruitment, necessary documentation (contract, insurance, business
license, retainer invoice, etc.) will be processed. We ask that the City identify a single point of contact that will
serve as our liaison throughout the recruitment, providing necessary information to us, responding to our questions,
and receiving and distributing all correspondence. A single point of contact will ensure timely and clear
communication throughout the process.
We will request a conference call with the City to discuss the process, listen to specific desires and expectations, and
respond to any questions or concerns. We will discuss expected parameters of the search, the search timeline, and
schedule future meeting dates.
At this time, the City Manager will determine the extent of involvement of other individuals in the search process.
This may include the agency’s leadership team, staff members, labor representatives, appointed commission or
committee members, business leaders, community stakeholders, residents, and others. In addition, we will discuss
specific desires and expectations of the City relating to the development of the candidate profile, finalist interview
process, and the various components to be considered.
Your Recruiter will provide recommendations on best practices. Please note that decisions on the extent of
involvement of others as well as additional components to the finalist interview process will impact the search,
search timeline, and ultimately the cost of the recruitment process.
Development of Candidate Profile (on-site meeting #1) – This step provides for the development of the Candidate
Profile that will serve as a guide in the identification of potential candidates, outreach and recruitment efforts,
screening and selection of your next Assistant City Manager. The Candidate Profile includes information relating to
the City of Moorpark; current and future issues and opportunities; expectations, goals, and objectives leading to the
success of the new Assistant City Manager; and the background and experience, leadership style, skills and abilities,
and personality traits of the ideal candidate.
Your Recruiter will develop this profile following individual or group discussions with those individuals identified
in the initial conference call (see Project Organization above). Our proposal includes one day on site to develop the
Candidate Profile. We will request information relating to compensation and benefits, organization charts, and
budget data. In addition, we will request high-resolution photos to be used in an attractive brochure to market the
opportunity.
A draft of the Candidate Profile will be provided to our point of contact for review. We ask that all revisions and
corrections be provided to us in a timely manner in order to maintain the agreed-upon search timeline. Our
marketing and design professional will then prepare an attractive marketing brochure incorporating the Candidate
Profile. This brochure will be distributed to up to 500 identified industry professionals, and it will also be available
on our firm’s web site. Copies of the brochure will also be made available to the City.
Advertisements will be placed in the appropriate industry publications and websites, and our firm will assume
responsibility for presenting your opportunity in an accurate and professional manner. Social media, including
LinkedIn and other venues, will be used as appropriate. Full information on the position will be posted on the
Peckham & McKenney website and provided to the City for posting as well.
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Recruitment –The main focus of our outreach will be direct phone contact with quality potential candidates. With
over 50 combined years of executive search experience, we have developed an extensive candidate database that is
continuously updated and utilized. Our recruiting efforts will focus on direct and aggressive recruiting of
individuals within the search parameters established during the Candidate Profile Development. We believe direct
recruiting produces the most qualified candidates.
Throughout this active search process, we will regularly update the City of the recruitment status and share
questions, concerns, and comments received from potential candidates as they consider the opportunity. By doing
so, we will “team” with the City Manager to ensure that all issues and concerns of candidates are discussed and
understood thereby eliminating “surprises” once the resume filing deadline has occurred.
As resumes are received, they will be promptly acknowledged within 48 hours, and we will personally respond to
all inquiries. Once the resume filing deadline has passed, we will update the City on the status of the recruitment,
the number of resumes received, and our intent for preliminary interviews.
Preliminary Interviews – Upon our review of the resumes received, supplemental questionnaires will be sent to
candidates who appear to meet the Candidate Profile. Following a thorough review of the supplemental
questionnaires, we will conduct preliminary interviews with those individuals most closely matching the Candidate
Profile. Internet research will also be conducted so that we may probe the candidate regarding any areas of concern.
Candidates will be advised of the search schedule and updated regularly as to their status.
Recommendation of Candidates/Selection of Finalists (on-site meeting #2) – A bound report will be provided to
the City Manager prior to our meeting to discuss our recommendation of leading candidates. This report will
include a full listing of all candidates who applied for the position, as well as the cover letters, resumes, and
supplemental questionnaires of the recommended group of candidates for further consideration. We may include a
first and second tier of candidates within our recommendation.
Your Recruiter will meet with the City Manager in a one- to two-hour meeting and will provide an overview of each
recommended candidate as well as share any concerns or negative information. Once a group of finalists has been
selected by the City Manager, we will revisit early decisions relating to the finalist interview process. A one-day
finalist interview process is standard for initial finalist interviews (leading four to eight candidates), however, the
City Manager may want to include multiple interview panels, tours, meet-and-greet sessions, one-on-one interviews,
presentations, and other selection options. Your Recruiter will again provide recommendations on the finalist
interview process.
Peckham & McKenney will notify all candidates of their status. Those candidates selected as finalists will be
notified and provided with all necessary information to attend finalist interviews with the City. We will prepare an
interview schedule and confirm with our point of contact all necessary details.
If necessary, finalists will make their own travel plans and reservations. It is customary that the City reimburse
finalists for round-trip airfare, car rental, and lodging necessary to attend the interviews with the City. We will
confirm this with the City at our meeting to recommend candidates.
Finalist Interview Process (on-site meeting #3)
(First Round) – Your Recruiter will provide on-site facilitation during the finalist interview process. An orientation
session will be held at the beginning of the process, and we will facilitate a review and discussion of the finalists at
the end of the day. Interview materials, including suggested interview questions, evaluation and ranking sheets will
be provided. Again, a standard finalist interview process of the leading four to eight candidates is typically
conducted within one day. Should the process desired by the City Manager require more than one day, an additional
fee will be charged.
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(Second Round – held on consecutive day as First Round) – Your Recruiter will provide on-site facilitation during
this second round of interviews with the leading two to three finalists. Typically, these interviews provide more in-
depth, informal conversations that will ultimately lead to the selection of a finalist candidate.
Qualification – Once the finalist candidate has been selected and a conditional offer has been made by the City,
a thorough background check will be conducted that is compliant with the Fair Credit Reporting Act and
Investigative Consumer Reporting Agencies Act. Peckham & McKenney utilizes the services of Sterling Talent
Solutions (www.sterlingtalentsolutions.ca), the world’s largest company focused entirely on conducting
background checks. This investigation will verify professional work experience; degree verification;
certifications; and criminal, civil, credit, and motor vehicle records. We encourage our clients to consider
further vetting the candidate through a Department of Justice LiveScan in order to ensure that all known
criminal history records (beyond seven years) are investigated.
Your Recruiter will also contact professional references, and a full report will be provided. This comprehensive
process ensures that only the most thoroughly screened candidate is hired. In addition, negotiation assistance
will be provided as requested by the City.
Peckham & McKenney’s qualification process of internet-based research, background checking through
Sterling Talent Solutions, and reference checking has proven successful for our clients through the years. In
addition to relying on our services, clients are encouraged to utilize the background checking protocols they
normally would use in hiring a position of this type. Enhanced reference checking and background
investigation, if any, beyond the scope of this proposal is the client’s responsibility.
Our ultimate goal is to exceed your expectations and successfully place a candidate who “fits” your
organization and community’s needs now and into the future.
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SEARCH SCHEDULE
This sample schedule anticipates a 14-week process. In today’s competitive recruiting environment, our goal is to
make the process as efficient and effective as possible. We ask that our clients work with us to identify future
meeting dates that will be published within the Candidate Profile. This will ensure that the momentum of the search
process is consistent and that all parties are available thereby leading to a successful result.
ACTIVITY TIME FRAME
I. Project Organization Pre-Recruitment
• Conference call discussion of recruitment process
• Formalize project schedule
II. Development of Candidate Profile Two Weeks
• On-site meeting #1 with the City to discuss Candidate Profile
• Develop Candidate Profile/Marketing Brochure and obtain approval
• Develop advertising and recruiting plan
III. Recruitment Six Weeks
• Advertise, network, and electronically post in appropriate venues
• Distribute candidate profile to up to 500 identified industry professionals
• Post opportunity on firm’s website
• Focused outreach to individuals within the parameters of the Candidate Profile
• Respond to all inquiries and acknowledge all resumes received within 48 hours
IV. Preliminary Interviews Two Weeks
• Screen resumes and conduct Internet research
• Identify leading candidates and request supplemental questionnaires
• Review supplemental questionnaires
• Conduct preliminary interviews with leading candidates
V. Recommendation of Candidates/Selection of Finalists One Week
• Provide written recommendation of candidates to the City Manager
• On-site meeting #2 to provide overview of recommended candidates
• City Manager selects finalist candidates for finalist interview process
• Peckham & McKenney notifies all candidates of status in recruitment process
VI. Finalist Interview Process Two Weeks
• On-site meeting #3 to facilitate finalist interviews with the City Manager
• Assist City throughout process and provide recommendations
• City Manager selects candidate or leading 2-3 candidates for further consideration
• City conducts second interview process on consecutive day.
VII. Qualification One Week
• Conduct thorough background and reference checks on leading candidate
• Provide negotiation assistance
• Exceed expectations and successfully place candidate who “fits.”
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COST OF SERVICES
Cost of Services
Our all-inclusive fee to conduct the search process for your next Assistant City Manager is $25,000. The all-
inclusive fee includes professional fees and expenses (out-of-pocket costs associated with advertising, consultant
travel, administrative support/printing/copying/postage/materials, telephone/technology, partial background
checks on recommended candidates, and full background check on selected finalist only).
The fee quoted above is for a full recruitment process as described in The Search Process, including three to
four days of on-site meetings. The first on-site meeting is to develop the Candidate Profile; the second on-site
meeting is to provide a recommendation of candidates; and the third on-site meeting includes up to two
consecutive days to facilitate finalist interviews.
Additional Service Costs
The following “menu” details fees for additional requested services. Some fees may be negotiated.
Additional on-site meeting day $500 - 1,000/each + travel expenses
Each additional full background check $300/each
Additional placement within organization* $5,000 (if selected within one year)
*If the City of Moorpark hires an additional candidate from among those recommended for another position within
one year of the close of the recruitment, a fee of $5,000 will be charged to the City.
Process of Payment
One-third of the all-inclusive fee is due as a retainer upon execution of the agreement. This retainer covers upfront
and necessary expenses incurred by Peckham & McKenney on the City’s behalf for consultant travel and
advertising. If the retainer is not received by Peckham & McKenney within 30 days of execution of the agreement,
we will suspend the recruitment process until payment is received.
The second third of the full payment will be invoiced one month from contract execution, and it is due within 30
days following the invoice date.
The final third of the full payment will be invoiced two months from contract execution, and it is due within 30 days
following the invoice date.
If the City of Moorpark requires a different payment schedule, this must be agreed upon within the contract.
Peckham & McKenney expects payment of all invoices in a timely manner.
Insurance
Peckham & McKenney carries Professional Liability Insurance ($1,000,000 limit), Commercial General
Liability Insurance ($2,000,000 General Liability, and $4,000,000 Products) and Automobile Liability
Insurance ($1,000,000). Our Insurance Broker is Wells Fargo Insurance, Inc., Charlotte, NC, and coverage is
provided by Sentinel Insurance Company and Hiscox Insurance Co. Limited.
Necessary insurance documentation will be provided to the City of Moopark in a timely manner.
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GUARANTEE AND ETHICS
Placement Guarantee
Our placement record is particularly strong in that 89% of the candidates we have placed remain in those positions
for over five years. In the unlikely event, however, that a candidate recommended by our firm (external
candidates only) leaves your employment for any reason within the first year (except in the event of budgetary
cutbacks, promotion, position elimination, or illness/death), we agree to provide a one-time replacement at no
additional charge, except expenses.
Reopening the Recruitment
Throughout the recruitment process, all of our efforts are made to ensure a successful placement of a candidate
who fits the Candidate Profile. It is extremely rare that our recruitment process fails to produce a preferred
candidate in the first instance. If the search process, however, does not produce a successful placement, and
there is an understanding that the City of Moorpark and Peckham & McKenney each take responsibility for
whatever errors may have been made, we will conduct a second recruitment process for the cost of expenses
only (approximately $7,500).
As Albert Einstein said, the definition of insanity is “doing the same thing over and over again and expecting
different results.” Prior to reopening the recruitment again, we will thoroughly review with the City what
adjustments in approach, compensation, or other variables may be necessary to ensure a successful outcome.
Ethics
Time and again, we receive unsolicited comments from clients and candidates relating to our integrity and high
ethics.
§ First, we believe in honesty. No client should ever appoint an individual without being fully
knowledgeable of the candidate’s complete background and history. Conversely, no candidate should ever
enter into a new career opportunity without full disclosure of any organizational “issues.”
§ We strive to keep everyone involved in a recruitment process informed of the status. Not only do we
provide regular updates to our clients, but we also have a reputation for keeping our candidates posted.
§ As recruitment professionals, we do not recruit our placements -- ever. Should a placement of ours have an
interest in a position for which we are recruiting, they may choose to apply. However, if they become a
finalist, we ask that they speak to their supervisor to alert them of their intent.
§ During an active engagement, we do not recruit staff from our client agencies for another recruitment. Nor
do we “parallel process” a candidate, thereby pitting one client against another for the same candidate.
§ We are retained only by client agencies and not by our candidates. While we have a reputation for being
actively involved in the profession and providing training, workshops, and general advice to candidates, we
represent only our clients. In addition, we always represent and speak of our clients in a positive manner;
during the recruitment engagement as well as years after.
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DIVERSITY STATEMENT
Peckham & McKenney, Inc., is committed to diversity in its broadest possible definition in every aspect of each
executive recruitment our firm provides.
Peckham & McKenney does not discriminate on the basis of race, color, religion, creed, sex/gender, national
origin/ancestry, disability, pregnancy, sexual orientation (including transgender status), marriage or family
status, military status, or age. We are fully compliant with all applicable federal and state employment laws and
regulations in all of our recruitments.
Our average for female and minority placements since 2004 is approximately 34%.
Also, for over 30 years, firm principal and founder Bobbi Peckham has been a champion of women seeking
executive leadership positions within local government, succeeding in the field as few other women have. As a
“minority” owner of her own firm, Ms. Peckham and her partner and co-founder, Phil McKenney, have gone to
great lengths to support the management profession, women, minorities, and all involved in the recruitment and
hiring processes.
In collaboration with the International City/County Management Association (ICMA), and its state chapters in
California, Colorado, Arizona, Oregon, and Washington, for years Peckham & McKenney has been an active
participant in women’s issues through the Women Leading Government program, and the annual Women’s
Leadership Summit in California. Ms. Peckham is a frequent speaker on women’s issues at local government
conferences. The firm provides workshops and training in Arizona, California, Colorado, and Washington to
up-and-comers on resume and interview preparation and general career guidance.
In addition to all other outreach methods, our firm utilizes the National Diversity Network, which ensures
placement of your opportunity in the following venues:
• africanamericanjobnetwork.com;
• asianjobnetwork.com;
• disabilityjobnetwork.com;
• latinojobnetwork.com;
• lgbtjobnetwork.com;
• veteranjobnetwork.net;
• retirementjobnetwork.com;
• womensjobnetwork.com.
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EXPERIENCE
Assistant City Manager (and similar) Recruitments (Past Three Years)
Over the past three years alone, we have conducted Assistant City Manager searches for the following communities.
City of American Canyon, CA
City of Bothell, WA
City of Brentwood, CA
City of Concord, CA
Contra Costa County, CA (2 Chief Assistant County Administrators)
City of Escondido, CA
City of Foster City, CA
City of Glendale, AZ
City of Hayward, CA (Assistant City Manager and Deputy City Manager)
City of Oceanside, CA
Placer County, CA (Assistant County Executive Officer)
Sacramento County, CA (Assistant County Administrator)
City of San Clemente, CA
City of San Pablo, CA
City of San Rafael, CA
Summit County, CO (Assistant County Manager)
City of Thousand Oaks, CA
City of Tracy, CA
Current Recruitments Conducted by Peckham & McKenney
We are currently conducting recruitments for the following positions and agencies.
City of American Canyon, CA Public Works Director
City of Benicia, CA Community Development Director
City of Benicia, CA Public Works -Operations/City Engineer
City of Big Bear, CA City Manager
City of Brentwood, CA City Manager
City of Duarte, CA City Manager
City of Gilroy, CA Community Development Director
City of Gilroy, CA Fire Chief
City of Gilroy, CA Police Captain
City of Oceanside, CA Assistant City Manager
City of Santa Barbara Economic Development Manager
San Miguel County, CO Executive Director Regional Housing Authority
San Joaquin County, CA Director of Purchasing and Support Services
The Sea Ranch, CA Community Manager
Yavapai County, AZ Finance Director
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CLIENT REFERENCES
Please feel free to contact any of the following clients to inquire about their experience with Bobbi Peckham. In
addition, we would be pleased to furnish the client contact and phone numbers for any past clients listed in the
Attachment.
City of Brentwood, CA – City Manager, Assistant City Manager, Human Resources Director,
and Administrative Services Director
Gus Vina, City Manager
(925) 516-5184; gvina@brentwoodca.gov
City of Hayward, CA – City Manager, Assistant City Manager, Deputy City Manager, City Attorney,
City Clerk, Finance Director, Deputy Public Works Director, Fire Chief, and others since 2004
Kelly McAdoo, City Manager or Maria Hurtado, Assistant City Manager
(510) 583-4305; Kelly.mcadoo@hayward-ca.gov
City of Oceanside, CA – Assistant City Manager and Development Services Director
Michelle Skaggs-Lawrence, City Manager
(760) 435-3072; mlawrence@ci.oceanside.ca.us
City of Thousand Oaks, CA – Assistant City Manager
Andrew Powers, City Manager
(805) 449-2148; apowers@toaks.org
City of Manhattan Beach, CA - Community Development Director
(current search conducted by Anton Dahlerbruch) and Human Resources Director
Bruce Moe, City Manager, or Lisa Jenkins, Human Resources Director
(424) 237-4268; bmoe@citymb.info or (310) 802-5252, ljenkins@citymb.info
City of San Marino, CA - Finance Director
(current search conducted by Anton Dahlerbruch)
Dr. Marcella Marlowe, City Manager
(626) 300-0700 or mmarlowe@cityofsanmarino.org
City of Santa Barbara, CA – Economic Development Manager
(current search conducted by Anton Dahlerbruch)
Pamela Antil, Assistant City Administrator
(805) 564-5510 or pantil@santabarbaraca.gov
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EXECUTIVE SEARCHES CONDUCTED (2004 to PRESENT*)
(* 100’s of additional searches were conducted from 1987-2004)
City/County Manager, Executive Director, and Related
Alameda County Waste Management Authority, CA Executive Director
American Canyon, CA City Manager
Anderson, CA City Manager
Antioch, CA City Manager
Arroyo Grande, CA City Manager
Ashland, OR City Administrator
Auburn, CA City Manager
Azusa, CA City Manager
Basalt, CO City Manager
Bell, CA City Manager
Belmont, CA City Manager
Belvedere, CA City Manager
Benicia, CA City Manager
Big Bear Lake, CA City Manager
Brentwood, CA City Manager
Brookings Economic Development Agency, SD Executive Director
Buellton, CA City Manager
Burbank, CA City Manager
Burlingame, CA City Manager
Calistoga, CA City Manager
Campbell, CA City Manager (2011 & 2016)
Carmel-by-the-Sea, CA City Administrator
Centennial, CO City Manager (2007 & 2017)
Cordillera Metropolitan District, CO General Manager
Corvallis, OR City Manager
Cupertino, CA City Manager
Del Mar, CA City Manager
Douglas County, NV County Manager
Durango, CO City Manager
Eagle County, CO County Manager
El Dorado Hills Community Services District, CA General Manager
Encinitas, CA City Manager
Escondido, CA City Manager
Eureka, CA City Manager
Exeter, CA City Administrator
Foothills Park & Recreation District, CO Executive Director
Fort Bragg, CA City Manager
Fort Lupton, CO City Administrator
Galt, CA City Manager
Garfield County, CO County Manager
Gilroy, CA City Administrator (2007 & 2016)
Glendora, CA City Manager
Grand Junction, CO City Manager
Greeley, CO City Manager
Gustine, CA City Manager
Hayward, CA City Manager
Hood River, OR City Manager
Hughson, CA City Manager
Indian Wells, CA City Manager
Incline Village General Improvement District, NV General Manager
Ketchum, ID City Administrator
La Plata County, CO County Manager
La Quinta, CA City Manager
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La Palma, CA City Manager
Lone Tree, CO City Manager
Loveland Downtown Partnership/DDA, CO Executive Director
Manitou Springs Chamber of Commerce, CO Chief Operating Officer
Martinez, CA City Manager
McCall, ID City Manager
Midpeninsula Regional Open Space District, Los Altos, CA General Manager
Mill Valley, CA City Manager
Milpitas, CA City Manager
Moraga, CA Town Manager (2011, 2013, & 2017)
Mountain House Community Services District, CA General Manager
Mountain Village, CO Town Manager
Napa County, CA County Executive Officer
North Lake Tahoe Public Utility District, CA General Manager (2004 & 2007)
Novato, CA City Manager
Orinda, CA City Manager
Pacifica, CA City Manager
Palmdale, CA City Manager (2011 & 2015)
Palos Verdes Estates, CA City Manager (2007 & 2013)
Park City Municipal Corporation, UT City Manager
Piedmont, CA City Administrator
Placer County, CA County Executive Officer
Pleasant Hill, CA City Manager
Point Arena, CA City Manager
Portola Valley, CA Town Manager
Public Agency Risk Sharing Authority of California General Manager/CEO (2004 & 2016)
Rancho Murieta Community Services District, CA General Manager
Rancho Santa Fe Association, CA Chief Administrative Officer
Redlands, CA City Manager
Redwood City, CA City Manager
Redwood Empire Joint Powers Insurance Authority, CA Executive Director
Rio Rancho, NM City Manager
Rohnert Park, CA City Manager
San Clemente, CA City Manager
San Diego Local Agency Formation Commission, CA Executive Officer
San Mateo County, CA County Manager
Santa Clara, CA City Manager
Santa Clara County Open Space Authority, San Jose, CA General Manager
Santa Cruz County, CA County Administrative Officer
Sea Ranch Association, CA Community Manager
Sedona, AZ City Manager (2008 & 2014)
Sierra Madre, CA City Manager
Snowmass Village, CO Town Manager (2006 & 2013)
Solana Beach, CA City Manager
Sonoma, CA City Manager
South Pasadena, CA City Manager
South Suburban Parks & Recreation District, CO Executive Director
St. Helena, CA City Manager
Steamboat Springs, CO City Manager (2005 & 2008)
Sunnyvale, CA City Manager
Telluride, CO City Manager
Teton County, WY County Administrator
Tracy, CA City Manager (2007 & 2014)
Truckee, CA Town Manager (1992 & 2017)
Tulare, CA City Manager (2005 & 2011)
Ventura, CA City Manager
Walnut Creek, CA City Manager
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Waterford, CA City Administrator
West Sacramento, CA City Manager
Western Eagle County Metropolitan Recreation District, CO Executive Director
Windsor, CO Town Manager
Winter Park, CO Town Manager
Woodside, CA Town Manager
Yakima Regional Clean Air Authority, WA Executive Director/Air Pollution Contl Officer
Yolo County, CA County Administrator
Assistant City/County Manager and Deputy Manager
Arvada, CO Deputy City Manager
Atherton, CA Assistant City Manager
Bothell, WA Assistant City Manager
Brentwood, CA Assistant City Manager
Carlsbad, CA Assistant City Manager
Concord, CA Assistant City Manager
Contra Costa County, CA Chief Assistant County Administrator (2 Positions)
Daly City, CA Assistant City Manager
Douglas County, CO Deputy County Manager
Douglas County, NV Assistant County Manager
Escondido, CA Assistant City Manager
Foster City, CA Assistant City Manager
Fremont, CA Assistant City Manager
Gilroy, CA Assistant City Administrator
Glendale, AZ Assistant City Manager
Hayward, CA Deputy City Manager
Hayward, CA Assistant City Manager (2006, 2010 & 2016)
Midpeninsula Regional Open Space District, Los Altos, CA Assistant General Manager (2 Positions)
Oceanside, CA Assistant City Manager, Development Services
Pacifica, CA Assistant City Manager
Palo Alto, CA Assistant City Manager
Placer County, CA Asst. County Executive Officer
Porterville, CA Deputy City Manager
Sacramento County, CA Assistant County Administrator
San Clemente, CA Assistant City Manager
San Pablo, CA Assistant City Manager
San Rafael, CA Assistant City Manager (2006 & 2015)
South Lake Tahoe, CA Assistant City Manager
Summit County, CO Assistant County Manager
Tracy, CA Assistant City Manager (2007 & 2015)
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