HomeMy WebLinkAboutAGENDA REPORT 2019 1106 REG CCSA ITEM 10GCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of November 6, 2019
ACTION Adopted Resolution No. 2019-
3861. BY B.Garza.
G. Consider Resolution Amending the Fiscal Year 2019/20 Budget for Purchase of
Landscape Maintenance District (LMD) Division Vehicle. Staff
Recommendation: Adopt Resolution No. 2019-3861amending the Fiscal Year
2019/20 Budget in the amount of $19,000.00 from the Vehicle Replacement
Fund (3009) to purchase replacement truck for the LMD Division. ROLL
CALL VOTE REQUIRED (Staff: Jeremy Laurentowski)
Item: 10.G.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jeremy Laurentowski, Parks and Recreation Director
BY: Jessica Sandifer, Community Services Manager
DATE: 11/06/2019 Regular Meeting
SUBJECT: Consider Resolution Amending the Fiscal Year 2019/20 Budget for
Purchase of Landscape Maintenance District (LMD) Division Vehicle
BACKGROUND & DISCUSSION
The Fiscal Year (FY) 2019/20 budget includes funding in the amount of $30,000.00 for
replacement of one truck for the Landscape Maintenance Division staff. The vehicle
identified for replacement is vehicle #28 2000 Dodge Dakota. Staff is utilizing the State
of California Leveraged Procurement Agreement (LPA) 1-18-23-20 (A-I) to purchase the
replacement truck from Winner Chevrolet in Colfax, CA. LPA’s are a form of
cooperative purchasing where the State conducts the bidding process and allows other
local government agencies to “piggyback” on that process for purchase of their own
supplies or equipment. The truck that will be purchased is a 2020 Chevrolet Silverado
2500 HD double cab work truck. As a part of the purchase it will be outfitted with a work
body, a light bar, spray-in bed liner, and trailer tow package.
The total cost of the work truck including the requested modifications, taxes and fees is
$46,476.96. This exceeds the budgeted amount by $16,476.96 and staff is requesting
an amendment to the FY 2019/20 budget to fully fund the purchase of the trucks.
Please note that staff will be requesting an additional $2,500.00 from the budget
amendment. Earlier this month staff purchased a van for Facilities staff and the
budgeted line item for the van was short by $2,500. Staff processed a budget line item
transfer from the LMD vehicle line item, knowing that a budget amendment would be
needed in order to fully fund the LMD vehicle purchase.
FISCAL IMPACT
Staff is requesting an amendment to the FY 2019/20 budget in the amount of
$19,000.00 from the Vehicle Replacement Fund (3009). The purchase of the LMD
Item: 10.G.
263
Honorable City Council
11/06/2019 Regular Meeting
Page 2
vehicle requires a budget amendment of $16,500.00 plus the additional $2,500.00
needed to replace funding used from the account to purchase the van for Facilities
Staff. Fund 3009 has $436,006.00 available balance to cover this request.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2019-____amending the Fiscal Year 2019/20 Budget in the
amount of $19,000.00 from the Vehicle Replacement Fund (3009) to purchase
replacement truck for the LMD Division.
Attachment: Draft Resolution
264
ATTACHMENT
RESOLUTION NO. 2019-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR (FY) 2019/20 BUDGET BY APPROPRIATING
$19,000 FROM THE VEHICLE REPLACEMENT FUND
(3009) TO PURCHASE REPLACEMENT VEHICLE FOR
LANDSCAPE MAINTENANCE DISTRICT (LMD) DIVISION
WHEREAS, on June 19, 2019, the City Council adopted the Operating and
Capital Improvements Budget for FY 2019/20, which included an appropriation of
$30,000.00 in the Vehicle Replacement Fund (3009) for replacement of vehicle #28 in
the Landscape Maintenance District Division; and
WHEREAS, on September 24, 2019, a Budget Line Item Adjustment was
processed moving $2,000.00 from the LMD Division Vehicle Replacement to the
Facilities Vehicle Replacement Line Item in order to complete the purchase of a van for
Facilities staff; and
WHEREAS, a staff report has been presented to the City Council recommending
purchase of one replacement vehicle using a Leveraged Procurement Agreement from
the State of California at a total cost of $46,476.96; and
WHEREAS, a budget amendment of $19,000.00 from the Vehicle Replacement
Fund (3009) is required to fully fund the purchase of the LMD Division vehicle; and
WHEREAS, Exhibit “A”, attached hereto and made a part hereof, describes said
budget amendment and the resultant impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $19,000.00 from the
Vehicle Replacement Fund (3009), as more particularly described in Exhibit ”A”,
attached hereto, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 6th day of November, 2019.
________________________________
Janice S. Parvin, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Exhibit A – Budget Amendment 265
Resolution No. 2019-___
Page 2
FUND BALANCE ALLOCATION:
Fund-Account Number Amount
3009-000-00000-33990 19,000.00$
Total 19,000.00$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
3009-542-00000-55020 28,000.00$ 19,000.00$ 47,000.00$
-$ -$ -$
-$ -$ -$
Total 28,000.00$ 19,000.00$ 47,000.00$
Vehicle Replacement Fund
EXHIBIT A
BUDGET AMENDMENT FOR
VEHICLE REPLACEMENT FUND (3009) FOR
VEHICLE PURCHASE FOR LANDSCAPE MAINTENACE DISTRICT DIVISION
FY 2019/20
Fund Title
266