HomeMy WebLinkAboutAGENDA REPORT 2004 0421 CC REG ITEM 09E1TEM q • E •
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council
I
FROM: Mary K. Lindley, Director of Community Services)
DATE: April 8, 2004 (Meeting of April 21, 2004)
SUBJECT: Consider Golf Tournament Partnership to Raise
Funds for the City's Recreation Youth Scholarship
Program
BACKGROUND
By way of background, the City Council approved a provision
in the Toll Second Settlement Agreement whereby Toll must
allow the City to use its golf course (18 of the 27
holes /including use of golf carts) and clubhouse for one
City sponsored event each calendar year, at no cost except
for Toll's "out -of- pocket" expenses. It was intended that
this provision would be used to raise funds for a City
sponsored program to the benefit of Moorpark residents.
The City did not have sufficient time to plan and organize
a golf tournament last year. In lieu of the use of the golf
course, the City received $5,000 from Toll. This money was
put towards the City's youth recreation scholarship fund.
During the current year, staff had planned to conduct a
golf tournament on May 7, but the Council subsequently
directed that staff not go forward with this event.
DISCUSSION
On February 18, 2004, the City Council considered the
City's involvement in a golf tournament to raise funds to
support its youth recreation scholarship program. After
hearing the concern of several non - profit and civic
organizations that hold similar fundraising efforts each
year, including a scheduling conflict with the Chamber of
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The Honorable City Council
April 21, 2004
Page 2
Commerce, the Council directed that the Budget and Finance
Committee (Mayor Hunter and Councilmember Harper) consider
the matter.
On April 7, 2004, the Budget and Finance Committee (Mayor
Hunter and Councilmember Harper) discussed whether or not
the City should hold a golf tournament of its own to raise
scholarship funds, or if it should combine efforts with one
or more organizations and share the net revenues.
Considering the comments and concerns expressed at the
February 18 Council meeting, the Committee concluded that
given the current economic climate it may not be desirable
to add another significant community fundraising event. If
another fundraising event were added, there is a risk of
diluting the existing efforts already in place.
The Boys and Girls Club was the first group to express an
interest in joining efforts with the City to co- sponsor a
fundraising tournament. At the February 18 meeting, a Don
Moore, the Boys and Girls Club President, representative
stated that they would be willing to allocate a specific
dollar amount to the City in return for the use of the
City's free designated use of the golf course and
clubhouse. The Boys and Girls Club currently holds such an
event in the Fall at the Moorpark Country Club. The Budget
and Finance Committee also believes that the Boys and Girls
Club's support for youth is consistent with the City's goal
to provide reduced costs for City fee -based programs for
low income families. A co- sponsorship with the Boys and
Girls Club appears to be a good match.
The Budget and Finance Committee proposes that the City
offer to co- sponsor a golf tournament with the Boys and
Girls Club in 2004. In consideration for receiving the
benefits of the City's use agreement with Toll, the Club
would provide the City with $7,000 at the conclusion of the
event. In addition, the Club would provide the City with
the standard indemnification and insurance provisions
required of co- sponsorship arrangements.
The arrangement with the Boys and Girls Club would be for
2004 only. The Budget and Finance Committee proposes that
the City Council revisit this issue next year to consider
other co- sponsorship options.
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The Honorable City Council
April 21, 2004
Page 3
STAFF RECODMENDATION
Approve the golf tournament co- sponsorship offer to the
Moorpark Boys and Girls Club as outlined in the Agenda
Report, including a $7,000 contribution from the Club to
the City, and direct staff to negotiate arrangements with
the Boys and Girls Club.
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