HomeMy WebLinkAboutAGENDA REPORT 2004 0505 CC REG ITEM 10GITEM 10-G.
G .
Moorpark City Council `-� --°
Moorpark Redevelopment Agehidy
Agenda Report -o>
To: The Honorable City Council I
Chairman and Members of the Moorpark Redevelopment Agency
From: Kenneth C. Gilbert, Director of Public Works(.
E
Date: April 23, 2004 (Council Meeting 5 -5 -04)
Subj: Consider Awarding a Contract for the Civic Center Driveway
Modification Project [Project 8053] and the Adoption of
Resolutions Amending the FY 03/04 Budget to Fully Fund the
Project
BACKGROUND
• In September of 2003, the City Council approved a new project
to construct certain improvements at the Civic Center site to
improve vehicular access.
• In November of 2003, the City Council approved the conceptual
design for that project.
• In February of 2004, the City Council approved the plans and
specifications and authorized staff to advertise for bids upon
receipt of the required Caltrans Permit.
• In March of 2004, the City received the Caltrans Permit and
the project was advertised.
DISCUSSION
A. Project Description
The scope of the project includes:
1) the widening and re- striping of the driveway onto Moorpark
Avenue, to provide a left /thru lane plus a right -turn lane
for egress traffic; and
2) the construction of site modifications to facilitate
ingress and egress traffic between the west end of the
Library parking lot and High Street, through the old
mobile home park property. A diagram showing the proposed
improvements is attached as Exhibit 1.
civic center driveway_awd
00008'7
Civic Center Driveway Modifications
May 5, 2004
Page 2
B. Bid Results
Bids for the subject project were received and opened on
April 20, 2004. The apparent low bidder is Lee Construction
Company, with a bid of $48,383.00. A summary of the bid
results is attached as Exhibit 2.
It has been determined that the apparent low bidder is
qualified to perform the work. Said bidder has confirmed that
their bid is valid and that they are prepared to proceed with
the construction of the project.
C. Fiscal Impact
1. Total Project Cost: The estimated total project cost is
ciimmari ZPH a. fn110WS:
........ . ........... _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Element
Design
Construction
Constr Contingency (20 %)
Inspection "
Total
. _............................ _ ......................
Amount
4,000
48,383
9,677
2,000
64, 060
...... . ......................................................... . ................. _ . ........................................
* Note: Inspection services provided by the City's Public Works
Supervisor.
2. Budget Amendment: It is necessary to
Budget to fully fund this project.
proposed change .is as follows:
.......... _........ _......... _ ................... _. _................... _ ..........................................................
amend the FY 03/04
A summary of that
......................................... ...............................
Current
Proposed
Description
Budget
Chan e
Design, Printing, Etc
3,000
1,000
Construction (inc. Conten.)
26,000
32,060
Inspection
1,000
1,000
21,353
Total
30,000
34,060
Revised
Budget
4,000
58,060
2,000
64,060
3. Funding Sources: Per City Council direction, allocation of
project funding is to be revised to be two- thirds [2/3]
General Fund [Fund 100] and one -third [1/3] the Moorpark
Redevelopment Agency. A breakdown of the project funding
is aq fnllnws:
...-...........-..-........._-....- ..............................._........................_........_..._..........._........._.__..._.._............._............_...._.._._.............._......................_._......_............_.............................................................................._._.......................................
Current
Proposed
..............................;
Revised
Description
Budget
Change
Budget
General Fund (Fund 1000)
30,000
12,707
42,707
' MRA (Fund 2902)
-
21,353
21,353
Total
.................................................................................._.........................................__........................_..........................................................._................
30,000
................................................................
34, 060 ........................
..........................._... .
................ 64,060..._;
Civic center driveway awd
Civic Center Driveway Modifications
May 5, 2004
Page 3
4. Resolutions: City Council and Moorpark Redevelopment
Agency [MRA] Resolutions have been prepared to effect the
Budget changes summarized herein.
D. Schedule
It is anticipated that the project will be under construction
in June and be completed by August.
E. Administrative Actions
If the recommended action is taken by the City Council,
certain administrative actions will be undertaken by staff,
including the following:
• A construction contract agreement will be forwarded to the
contractor for the construction of the project, for the
contract price of $48,383.00.
• When all of the contract documents are in order, the
agreement will be executed by the City Manager.
• A construction contingency of $9,677.00 (20 %) will be set
aside for the project.
STAFF RECObMNDATIONS (Roll Call Vote)
City Council:
1. Approve the award of a construction contract to Lee
Construction Company for the construction of the subject
project.
2. Adopt the attached City Council Resolution No. 2004 -
(Exhibit 3) amending the FY 03/04 Budget for this project.
Moorpark Redevelopment Agency:
1. Adopt the attached MRA Resolution No. 2004- _
amending the FY 03/04 Budget for this project.
Attachments:
Exhibit 1: Plan
Exhibit 2: Bid Results
Exhibit 3: City Council Resolution
Exhibit 4: MRA Resolution
civic center driveway_awd
(Exhibit 4)
........ ... .............
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...........
. . ........ .....
.. ................ ...... ........
.. .. ..
..........
. . . . . . . . . .
.. .... ...........
. . . . . . . . . . . . ............
1. . . . . . . . . . . . . . .
.. . .. . . ... . . . . . .
. . . . . . . . . . . . .
. . . . . . . . . . . . . . .
t.
. ..... .....
........ ... .............
.... .. ........... .... ...... . .
. ..............
...........
. . ........ .....
.. ................ ...... ........
.. .. ..
..........
. . . . . . . . . .
.. .... ...........
. . . . . . . . . . . . ............
1. . . . . . . . . . . . . . .
.. . .. . . ... . . . . . .
. . . . . . . . . . . . .
. . . . . . . . . . . . . . .
City of Moorpark
Total Bid
5,000.00
5,000.00
246.00
Bid Results: Civic Center Driveway
Modification Project
2,500.00
575.00
[File # bid civic center drive]
1,200.00
1,200.00
0.00
0.00
5,319.00
5,319.00
Bidder » »>
225.00
10,000.00
Name:
14.00
Engineer's Estimate
1.75
Bid Opening:
2.15
April 20, 2004
Address:
2,200.00
500.00
1,000.00
1.00
1.00
City, State:
2,500.00
3.00
270.00
Tel. No.:
5,724.00
16.00
9,040.00
Contact Person:
9,390.00
Item
Description
Est Qty
Units
Unit Cost
3,750.00
Total Bid
2,200.00
1.00
1.00
1
Mobilization / Surveying
1
LS
4,000.00
4,000.00
2
Caltrans Permit
1
LS
246.00
246.00
3
Traffic Control
1
LS
500.00
500.00
4
Remove Striping
I
LS
500.00
500.00
5
Install Striping
1
LS
1,000.00
1,000.00
6
Relcoate Utility Pole
1
EA
0.00
0.00
7
Relocate Light Pole
1
EA
5,000.00
5,000.00
8
Sawcutting
90
LF
2.00
180.00
9
Removals
1
LS
4,000.00
4,000.00
10
PCC Curb (6 ")
565
LF
15.00
8,475.00
11
Base
3,130
SF
1.35
4,225.50
12
Asphalt
3,130
SF
6.25
19,562.50
13
Concrete Cross Gutter
250
SF
6.00
1,500.00
14
Wheel Chair Ramp
2
EA
500.00
1,000.00
15
Release
1
LS
1.00
1.00
Total
50,190.00
Vendor 1
Lee Construction Comp
3354 Lathrop Ave
Simi Valley, CA 93065
805 -522 -5195
Ronald Smith
Unit Cost
Total Bid
5,000.00
5,000.00
246.00
246.00
2,500.00
2,500.00
575.00
575.00
1,200.00
1,200.00
0.00
0.00
5,319.00
5,319.00
2.50
225.00
10,000.00
10,000.00
14.00
7,910.00
1.75
5,477.50
2.15
6,729.50
8.80
2,200.00
500.00
1,000.00
1.00
1.00
48,383.00
Exhibit 2
Page 1 of 2
Vendor 2
Nye & Nelson
1860 Eastman Ave. # 108
Ventura, CA 93003
805- 494 -5013
Ruric Nye
Unit Cost
Total Bid
5,000.00
5,000.00
246.00
246.00
1,500.00
1,500.00
1,500.00
1,500.00
1,700.00
1,700.00
0.00
0.00
2,500.00
2,500.00
3.00
270.00
5,724.00
5,724.00
16.00
9,040.00
3.00
9,390.00
2.50
7,825.00
15.00
3,750.00
1,100.00
2,200.00
1.00
1.00
50,646.00
000091.
000092
Exhibit 3
RESOLUTION NO. 2004-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2003/04 BUDGET TO REVISE THE AMOUNTS OF THE
APPROPRIATIONS AND BUDGET FOR PROJECT 8053:
CIVIC CENTER DRIVEWAY MODIFICATION PROJECT
[GENERAL FUND (FUND 1000)]
WHEREAS, on June 18, 2003, the City Council adopted the
Budget for Fiscal Year 2003/04; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$34,060, $12,707 of which is funded by the City; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $34,060 [$12,707 of which is to be funded by the City], as more
particularly described in Exhibit "A ", is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 5th day of May, 2004.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
000093
Resolution No. 2004 -
Exhibit "A"
Revised Appropriations & Budget For
Project 8053: Civic Center Driveway Modification Project
A. Fund Allocation
C. Distribution of
Current;
Subject
FY 03/04 Appropriation
Budget (Reduction)
30,000'
12,707
$ 30,000 34,060
iations to Expense Accounts
........ .... ............................................................... ......................................................... . .. .... .............
Current: Subject
FY 03/04 Appropriation
Budcret (Reduction)
. r VWV .- - .
. . . ............... ....
0
.. Y
.............. .
333
3,000;
000
............ . .... . ......... .....
6,000:
. ..... . ..
$ 12,707
....... . ..............................
........... . .......... ..
-....--
, 353
6,000
32,060
...... . ........... .................
11000
............................. - ........................ ... ...............
$ 333
................ ...... .........................
............. -6.7-
FY 03/04
I
ReV3.SeCL
FY 03/04
Budget
$ 2,667
... . .................. - - ......... . .. --
$ 1,333
$4,000 I ..... . ... .
$ . 3.8. ,.. 7.0.7
- .. ... . ... .
$ 19,353
$ 58,060
.--1 -..- . - .............. -
$ 1,333
,060
$ 64,0
Exhibit 4
RESOLUTION NO. 2004-
A RESOLUTION OF REDEVELOPMENT AGENCY OF THE
CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY
2003/04 BUDGET TO REVISE THE AMOUNTS OF THE
APPROPRIATIONS AND BUDGET FOR PROJECT 8053:
CIVIC CENTER DRIVEWAY MODIFICATION PROJECT
[MRA AREA 1 OPERATIONS FUND (FUND 2902)]
WHEREAS, on June 18, 2003, the Moorpark Redevelopment Agency
adopted the Budget for Fiscal Year 2003/04; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$34,060, $21,353 of which is funded by the Moorpark Redevelopment
Agency; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $34,060 [$21,353 of which is to be funded by the Moorpark
Redevelopment Agency] , as more particularly described in Exhibit
"A ", is hereby approved.
SECTION 2. The Agency Secretary shall certify to the
adoption of this resolution and shall cause a certified resolution
to be filed in the book of original resolutions.
PASSED AND ADOPTED this 5th day of May, 2004.
Patrick Hunter, Chair
ATTEST:
Deborah S. Traffenstedt, Agency Secretary
Attachment:
Exhibit 'A': Appropriation and Budget Detail
000095
B. FY 03/04 Budget Re-Ca
Account Number
1000.8310.8053.xxxx
2902.8310.8053.xxxx
x x ....... . .......... .
Current': Subject
FY 03/04 Appropriation
Budget! / (Reduction)
$ 30,0001 $ 12,707
... . ......... .............. .... ......... . ..................... . ....... . .. . .... . ................ . .. . ......... . . .. . ....
. . . . .... . ..... 0.-
$ $ 21,353
. ........... . ...........
$ 30,0001 $ 34,060
at
07
Revised
FY 03/04
Budget
$ 42,707
........................................................
$ 21,353
$ 64,060
C Distribution of
Appropriations to Expense Accounts
...... ....... . .
....... ...... .... ...... ............
............ .............. . ........... . .... . . .......... . . ...... . ............. . ............. . ......... . ....... . ..... . . .
. ..................... . .. . ... .......... ...... . .... ........................
. -
Current; - - - -* —, -,
Subject.
FY 03/04
Appropriation
FY 03/04;
Account Number
Budget ,
(Reduction)
Budget
....
X1000.8310.8053.9601:
.........
Design
$ 3,0001
$ (333)
... . . ..................... ..........
$ 2,667
..... ...... ...... ............. .............. .......
. .. ... ..... . ....... . .. . ...... .
2902.8310.8053.9601:
. . . ............ . .............. . .......... ... . ...... . ....
Design 1
Design
...... . . .............. . ..... . . ... . ........ . .... ........
$ 0
........... . . .. . .. . . ............................
$ 1,333 1
$ 1,3331
.................... .................... . .. .... ....... . ..... . ............. . ..... . ...... .............................. . ... . ...................................
. ..... . ... ..._..._
$ 3,000
........... . . . .....
1,000`
000
. . ... ........... . . ........ . ............ . ......... . ............ . ...... . .......... . .
10 b.8310.8053.9640:
.. . ............ . ........ . ............ . .................... ..... . ... . . . .
Const
........... . .............. . ...... ........
$ 26,000 1
. ................ ............. . ......... . .............
$ 1* 707
F
. * ... . .......
$ 38,707
.. ........... ........ . . .................... .. ..... .............. . . .......... - ...................
2902.8310.8053.9640:
. .......... . . .. .......... .................. . . ............
Const
.. ....... . .. . . ........ . ................
$ 0
.. . ............... . ............... . .............
$ 19,353
19,353
... .... ......... .................... ....... . . ...... ....................... . ............. ... . ...... . ..............
.......... ... . . ...... .
$ 26, 000
........... .........
$ 32rO60
$ 58,060.
....... . ... ... .. .. . ... .. . . . .. .. ....... . .
1000.8310.8053.9650:
.. .... .... ..
Insp. 1
$ 1,000
........................ . .. ........... ..............
r 33
............. ...... .. ........... . .. 8053.9650: .. .. .......... - ....................
.2902.8310.
........... . .. ....... ......... .
.........
Insp.
... . . . .... . ....... ................
...... .............
$ 0 ................
1,000
....... ... $ 677
1,000
677
]�2, 000
........ .. ............. ......... ............. ............... ................................ ... . .....................
Total
. ...... . ....
Project
$30,000
$ 34,060
$ 64,060
............. .. ............. . . ................. I .......... . ........... ....... . ...........
.... ......... .
Approved as to form:
. . ................ . . . ..
lb
. .......
000096