HomeMy WebLinkAboutAGENDA REPORT 2004 0519 CC REG ITEM 10FITEM 10. Vr.
174
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Barry K. Hogan, Community Development Direct -A0-
Prepared By: Laura Stringer, Senior Manageme t Analyst
DATE: May 6, 2004 (CC Meeting of 05/19/04)
SUBJECT: Consider a Resolution Amending the Fiscal Year
2003/2004 Building and Safety Division Budget by
Appropriating $27,400 from the General Fund Reserve
for Continuation of and Addition to Contract Work with
California CD Creations, Inc.
BACKGROUND /DISCUSSION
The approved Fiscal Year (FY) 2001 -2002 City of Moorpark Budget
included $54,000 for scanning and digitizing all Building and
Safety documents for entry into the City's Questys system, per
an approved contract with California CD Creations, Inc. Due to
the amount of work required to prepare the Building and Safety
files for scanning, the scanning work did not begin immediately.
A purchase order was prepared to encumber the approved budgeted
amount through FY 2002 -2003. Approximately $3,600 of the
$54,000 contract /purchase order was expended during FY 2002-
2003. Rather than extending the purchase order through FY 2003-
2004, $25,000 of the contract was re- budgeted for FY 2003 -2004.
It was originally estimated that this amount would be sufficient
to cover the work to be completed during the year.
Building and Safety staff has accomplished preparation of the
remaining files and plans to be scanned much faster than
anticipated. Therefore, CD Creations will be able to complete
most, if not all, of the contract work during this fiscal year.
Staff is therefore requesting that the current Building and
Safety Division budget be amended to include an additional
$25,400, the remaining portion of the previously approved
contract amount.
000194
Honorable City Council
May 19, 2004
Page 2
In addition, CD Creations has provided staff with a proposal of
$2,000 to download and index of the files into the City's
Questys system. Staff recommends that the requested budget
amendment include an additional $2,000, for a total of $27,400,
so that CD Creations can provide the indexing services, once all
of the Building and Safety files have been scanned.
STAFF RECOb2 ENDATION (Roll call vote)
Adopt Resolution No. 2004-
Attachment:
1. Resolution No. 2004-
S: \Community Development \ADMIN \COUNCIL \MiSC Reports \CD Imaging rpt.doc
000195
RESOLUTION NO. 2004-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2003/2004 COMMUNITY DEVELOPMENT BUDGET BY
APPROPRIATING $27,400 FROM THE GENERAL FUND
RESERVE FOR CONTINUATION OF APPROVED SCANNING
SERVICES AND ADDITION OF INDEXING SERVICES TO
EXISTING CONTRACT WORK WITH CALIFORNIA CD
CREATIONS, INC.
WHEREAS, on June 18, 2003, the City Council adopted the
budget for fiscal year 2003/2004; and
WHEREAS, at a duly noticed City Council meeting on May 19,
2004, a staff report was presented to the City Council,
requesting a budget amendment allocating $27,400 from the
General Fund for continuation of scanning services and addition
of indexing services to the existing contract with California CD
Creations, Inc.; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and is resultant impact to the budget line items(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment
$27,400 from the General Fund for
scanning services and addition of
existing contract with California CD
particularly described in Exhibit "A"
approved.
transferring a total of
continuation of approved
indexing services to the
Creations, Inc., as more
attached hereto, is hereby
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 19th day of May, 2004.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A" - Budget Amendment
CC ATTACHMENT 1 000196
Resolution No. 2004 -
Page 2
EXHIBIT A
FY 2003/2004
COMMUNITY DEVELOPMENT DEPARTMENT
BUDGET AMENDMENT
FUND ALLOCATION FROM
Fund
Account Number
Amount
General Fund Reserve
1000 -5500
$27,400.00
Total
Budget
$27,400.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNT(S)
DISTRIBUTION OF ALLOCATION TO REVENUE ACCOUNT(S)
Current
Requested
Amended
Account Number
Ob'ect Description
Budget
Revision
Budget
1000 - 6410 - 0000 -9103
Special Professional
Services
$25,000.00
$27,400.00
$52,400.00
Total
I
1
1
$52,400.00
DISTRIBUTION OF ALLOCATION TO REVENUE ACCOUNT(S)
Approved to Form:
Cynthia Borchard
Administrative Services Director
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Current
Requested
Amended
Account Number
Object Description
Budget
Revision
Budget
Total
$0.00
$0.00
Approved to Form:
Cynthia Borchard
Administrative Services Director
00019`