HomeMy WebLinkAboutAGENDA REPORT 2004 0602 CC REG ITEM 10DTO:
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MOORPARK CITY COUNCIL
AGENDA REPORT
The Honorable City Council
John Hartnett, Recreation Manager
May 21, 2004 (CC Meeting of June 2, 2004)
Consider Request from Moorpark Kiwanis to Waive Park
Rental Fees for Softball Tournament
The City Council is being asked to consider a request from the
Kiwanis of Moorpark to waive park rental fees for an American
Softball Association (ASA) Girls Softball Tournament it plans to
host on the weekend of June 25, 26 and 27, 2004. The fee waiver
request includes use of seven softball fields, the use of the
City's softball bases and field preparation equipment at no
cost, and permission to operate temporary concession stands and
vendor booths at each location and utilize field lights.
Approval of the request would be consistent with previous
actions taken by the City Council for past softball tournaments
sponsored by Kiwanis, for the purpose of raising money to
benefit community programs.
DISCUSSION
Over the past several years, Moorpark Kiwanis has conducted a
Softball Tournament, and for the past four years it has held the
tournament in association with the ASA. In recent years, the
tournament has been held in early November, and for the past two
years, the tournament has been rained out and re- scheduled on
the following weekends. The Moorpark Kiwanis is requesting that
the tournament dates be moved this year to the end of June, to
avoid rainouts. The dates selected will not conflict with
Moorpark Girls Softball, since their last scheduled weekend of
activities ends the week before on June 19 and 20. The Kiwanis
tournament this year is expected to serve girls between the ages
of 8 to 18. Although Kiwanis has used the services of ASA in the
past, this year, Kiwanis plans to host the event as a "fully
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Honorable City Council
June 2, 2004
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sanctioned" ASA tournament. Kiwanis anticipates that this new
relationship with ASA will double their number of participating
teams from 20 to 40. Also, it is the City's understanding that
Kiwanis plans to raise additional funds by having food and
novelty vendors available throughout the weekend. Consistent
with the Municipal Code, any vendor shall be required to obtain
a vendor permit. For this year's tournament, Kiwanis is
requesting use of the following City softball fields:
Field Request
o Arroyo Vista Community Park (3 fields)
o Mountain Meadows Park (2 fields)
o Peach Hill Park (1 field)
o Miller Park (1 field)
The tournament will begin Friday and will run through Sunday.
Field #2 at Arroyo Vista Community Park and the field at Peach
Hill Park are not available on Friday, June 25th. In addition,
Miller Park is not available for tournament play, but the City
will make Campus Canyon Park available as an alternate site. All
other fields and dates requested by Kiwanis are available.
Additionally, and consistent with recent City policy, Kiwanis
will be restricted from arriving at Mountain Meadows Park no
earlier than 9:00 a.m., and no later than 5:00 p.m., on Saturday
and Sunday. Kiwanis would also be asked that in consideration of
granting its request, if games are also scheduled at Mountain
Meadows School, they not begin arriving before 9:00 a.m.
Additionally, Kiwanis will be responsible for conforming with
all State and County health codes required for selling food
items and all outside vendors will be required to obtain a City
of Moorpark Business Registration Permit.
The Softball Tournament serves as a fundraising event for the
Club. The Kiwanis volunteer time for a variety of City and
community projects throughout the year, including the City
sponsored Easter Egg Hunt, 3rd of July Event, and Halloween
Festival, in addition to Catch a Star Christmas program,
Terrific Kids program, and the Los Angeles Avenue clean -up
project, to name a few.
As has been the case in the past, the Kiwanis Club plans to
perform all field preparation using the City's equipment. It
will also purchase or reimburse the City for all expendable
items such as chalk, as well as field lights.
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Honorable City Council
June 2, 2004
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Consistent with previous years, it is recommended that Kiwanis
also reimburse the City for one staff person to monitor and
respond to the needs of the tournament. This is consistent with
the City Council's action in regards to the Moorpark Girls
Softball and AYSO tournaments. In order to provide the
additional levels of service needed to ensure that the trash
cans are emptied, the restrooms cleaned and stocked, and that
all service requests are handled in a responsive manner, one
staff person needs to be dedicated to tournament rentals.
STAFF RECOMMENDATION
Approve the request from Kiwanis of Moorpark to waive park
rental fees associated with their Girls Softball Tournament,
provided that they comply with the City's Municipal Code and
County Health Department requirements and pay all direct costs
incurred by the City, including one staff person dedicated to
the Tournament.
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