The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 2004 0616 CC REG ITEM 09CITEM SUMMARY The City Council is being asked to award an Agreement for existing Senior and Disabled Dial -A -Ride Paratransit programs. Based upon the bid process, staff is recommending that the City enter into an Agreement with MV Transportation, Inc. BACKGROUND The City's paratransit program is a federal mandate of the 1991 Americans with Disabilities Act (ADA.) It requires that accessibility provisions be made for transit systems, government offices, and many private facilities. The Act (ADA) mandates that local transit operators provide paratransit services to compliment the Moorpark City Transit fixed route buses. The concept in this case is that the Dial -A -Ride paratransit service provides curb to curb service (with to the door assistance) to those persons who are certified as being unable to access or use the regular bus system due to a disability. Moorpark began its paratransit service in January 1997, and extended it to Moorpark senior citizens in August 2002. If approved, the Agreement continues a service providing Dial -A- Ride transit services to seniors (aged 62 +) and ADA certified disabled persons. The service is paid for with Transportation Development Act (TDA) funds and Federal Transit Administration (FTA) funds allocated to the Thousand Oaks - Moorpark Urbanized Area (UZA). 000077 --% T7, NT A, 4 � Ol MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: John Brand, Senior Management Analyst DA'L'E: June 8, 2004 (CC meeting of June 16, 2004) SUBJECT: Consider Award of Agreements to Provide Dial -A -Ride Paratransit Services to Senior Citizens and Persons with Disabilities SUMMARY The City Council is being asked to award an Agreement for existing Senior and Disabled Dial -A -Ride Paratransit programs. Based upon the bid process, staff is recommending that the City enter into an Agreement with MV Transportation, Inc. BACKGROUND The City's paratransit program is a federal mandate of the 1991 Americans with Disabilities Act (ADA.) It requires that accessibility provisions be made for transit systems, government offices, and many private facilities. The Act (ADA) mandates that local transit operators provide paratransit services to compliment the Moorpark City Transit fixed route buses. The concept in this case is that the Dial -A -Ride paratransit service provides curb to curb service (with to the door assistance) to those persons who are certified as being unable to access or use the regular bus system due to a disability. Moorpark began its paratransit service in January 1997, and extended it to Moorpark senior citizens in August 2002. If approved, the Agreement continues a service providing Dial -A- Ride transit services to seniors (aged 62 +) and ADA certified disabled persons. The service is paid for with Transportation Development Act (TDA) funds and Federal Transit Administration (FTA) funds allocated to the Thousand Oaks - Moorpark Urbanized Area (UZA). 000077 Award Dial A Ride Agreement CC Meeting of June 16, 2004 Page 2 Although paratransit services may cost considerably more than regular bus service, federal law prohibits charging any more than double the regular fare for the paratransit service. In Moorpark, the regular bus fare is $1.00, and the Dial -A -Ride paratransit fare is $1.50 within the City. Service for ADA certified disabled persons wishing to travel from Moorpark to Thousand Oaks is funded by means of a federal §5307 Urbanized Area (UZA) grant. The fare for this service is $2.00. DISCUSSION The City's existing Agreement for paratransit service with Thousand Oaks Cab Company expires June 30, 2004. Staff prepared and distributed a Request For Proposals (RFP) which detailed the services to be performed, local conditions, contract terms, laws and regulations to be adhered to, how the proposals would be evaluated by the City, and other pertinent information so that bidders could prepare informed proposals. A copy of the RFP and the proposals submitted was made available to the Council separate from this report. The evaluation criteria in the RFP are consistent with state and federal transit procurement guidelines and requirements. Three proposals were received. The firms submitting proposals were Thousand Oaks Cab Company, MV Transportation Inc., and West Coast Paratransit & Taxi Leasing Inc. Staff reviewed the qualifications of the proposals and found each firm meeting the standards outlined above and in the RFP. However, MV Transportation has the strongest combination of ADA Dial -A -Ride experience and trained personnel. Following are the evaluation criteria that the RFP specified would be used by the City: Evaluation Criteria All bids received shall be evaluated with the emphasis placed on: 1. The proposing firm's ability to meet City requirements, 2. The responsiveness of the bid, 3. The quality of the equipment quoted for the required cost. 4. Other factors such as the ability to meet service dates and the general competence of the bidder shall be considered. 5. Cost shall be evaluated in relation to other qualified bidders. The City need not select the lowest bidder, but Award Dial -A -Ride Agr 000078 Award Dial A Ride Agreement CC Meeting of June 16, 2004 Page 3 may choose according to the lowest qualified bid in the best interest of the City. Among the first two evaluation criteria, each firm has the basic ability necessary and their proposals were responsive to the RFP. Next staff examined the quality of the equipment and the other factors such as ability to meet service dates and their general competence to meet Moorpark's specific needs: Thousand Oaks Cab Company has a 1996 wheelchair accessible van with mileage of 60,000 miles and a fleet of taxicab towncars for ambulatory clients for use in Moorpark. Thousand Oaks Cab Company is the incumbent service provider and they are therefore most familiar with the service area and the needs of the ridership. They are a local firm and their primary business activity is as a taxicab company. MV Transportation Inc. has two (2) 2003 wheelchair accessible vans with mileage of 8,300 and 13,600 miles for use in Moorpark. MV Transportation Inc. is a national firm specializing in paratransit services. Locally, they provide Dial -A -Ride services for the cities of Thousand Oaks and Los Angeles for the San Fernando Valley. West Coast Paratransit & Taxi Leasing (dba Yellow Cab Co.) has two (2) 1998 wheelchair accessible vans with mileage of 40,000 miles for use in Moorpark. West Coast Paratransit & Taxi Leasing is a locally controlled company. It has provided Dial -A -Ride services for the cities of Camarillo and Westlake Village, as well as for SCAT Access and other local governmental and non - governmental agencies such as Ventura County hospitals and social service providers. Their primary business activity is as a taxicab company. The vehicles proposed by each firm meet the minimum requirements of the City for the services to be provided. MV Transportation's proposed vehicles are significantly newer than those proposed by the other firms. Continuing the "other factors" evaluation, each firm provided references. MV had notably more "on- point" good references from other paratransit operations with which they are or have been associated. Each firm appears to have good safety and maintenance records, and they each appear to be financially stable. Thousand Oaks Cab and MV Transportation stand out from the other proposer in what they offer the City. Thousand Oaks Cab Company stands out due Award Dial -A -Ride Agr 000079 Award Dial A Ride Agreement CC Meeting of June 16, 2004 Page 4 to their greater familiarity with Moorpark, and MV due to their newer fleet, much more extensive experience, and greater local paratransit resources (spare wheelchair vehicles, ADA trained drivers) providing ADA Dial -A -Ride services nearby. Finally, the cost components of the proposals were considered. The table below shows the costs side by side. Cost - Dial -A -Ride Paratransit Services Proposals Year 1 FY 2004 -2005 T.O. Cab West Coast MV flag drop (base cost) 2.10 2.25 1.69 Cost per mile 2.10 2.25 2.09 Year 2 FY 2005 -2006 T.O. Cab West Coast MV flag drop (base cost) 2.15 2.30 1.74 Cost per mile 2.15 2.30 2.15 Year FY 2006 -2007 T.O. Cab West Coast MV flag drop (base cost) 2.20 2.35 1.80 Cost per mile 2.20 2.35 2.22 The table above shows that West Coast's prices are the highest. MV Transportation, Inc. proposes the slightly lower prices than Thousand Oaks Cab in the first two years and $0.02 per mile more than Thousand Oaks Cab Company in the third year, although a lower flag drop rate. It is projected that at the current level of usage, the prices of MV Transportation, Inc. would be approximately $2,000 less over the three years of the Agreement. After evaluating all factors, it is staff's recommendation that MV Transportation, Inc. offers the best proposal and that accepting it appears to be in the best interests of the City of Moorpark for its Award Dial -A -Ride Agr 0 0 O ®s O Award Dial A Ride Agreement CC Meeting of June 16, 2004 Page 5 Dial -A -Ride paratransit program. years (July 1, 2004 - June 30, extend the term for up to two increments. STAFF RECOMMENDATION The term of the Agreement is three 2007). The City has the option to (2) additional years, in one -year Award a contract to MV Transportation Inc. for paratransit services and authorize the City Manager to execute the Agreement. 00081 Award Dial -A -Ride Agr