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Home My WebLink AboutAGENDA REPORT 2004 0616 CC REG ITEM 09ETO: FROM: DATE: SUBJECT: DISCUSSION aEM ACT?1 N 4r1'AIVA v , MOORPARK CITY COUNCIL AGENDA REPORT The Honorable City Council Kenneth C. Gilbert, Director of Public Works June 8, 2004 (Council Meeting 6- 16 -04) <-yt- Consider Adoption of a Resolution Approving a Negative Declaration for the City's Proposed New Corporate Yard A. Background • In December of 2002, the City Council retained an architect to prepare the design for the City's new maintenance facility. The project is to be constructed on property located adjacent to the Caltrans Maintenance Yard, at the east end of Fitch Avenue (see Exhibit 1). • In June and again in August of 2003, the City Council reviewed and approved preliminary design concepts for the project. • In April of 2004, the City Council approved the final conceptual design. • In May of 2004, the City Council approved a change to the design for the north fence. • Project design is proceeding and the project should be ready to advertise for receipt of bids in about four (4) months. B. Maintenance Functions The maintenance functions to be Yard are generally defined and as Exhibit 2. C. Conceptual Design located at the new Corporation described in the list attached Plans and diagrams depicting the approved conceptual design are attached as Exhibit 3. Those components are generally summarized as follows: CorpYard_0406 0 0 0 V 5 ty Corporation Yard: Conceptual Design June 16, 2004 Page 2 1. Site Plan: • Site Utilization: The final design calls for the development of 2.16 acres [Lot `A'] of the 4.19 acre site, for the Corporate Yard facility. • Expansion Area: The plan includes an area of about one acre (1 ac.) at the easterly end of the property [Lot `B'], to be held for possible needed future expansion. Interim uses for this area include temporary storage, rental to contractors and /or utility companies and construction staging for City construction contracts. Independent access to this area is provided along the south line of the property. • Material / Equipment / Vehicle Storage: Ample area has been provided for the outside storage. • Covered Parking [North Property Line]: The bid documents will include a Bid Deduct Alternate for the planned covered parking along the north property line. • Emergency Generator: The plans call for the installation of a generator to provide back -up electrical energy during a power outage. • Refuse Handling Area: Ramps to the large refuse bins will be provided to facilitate efficient handling of refuse and refuse bins. Bin covers and drains will be provided. • CNG Refueling: A Compressed Liquid Natural Gas re- fueling station will be provided. There will be no gasoline pumps on the site. • Electrical Charging Station: An electric vehicle re- charging station will also be provided. • Animal Containment: The plans call for construction of an animal containment facility. • Parking: Ample area has been provided for guest and employee parking. • Circulation: The site plans provides for good circulation in, through and out of the facility. • Landscaping: Landscaped areas will be provided. • Security: Two (2) security gates are planned for the yard, plus two (2) more for the south driveway. • Fencing: The plan calls for wrought iron fencing along the south, east and west lines of Lots A & B, and a block wall along the north line. A block wall is also to be constructed along the east side of the refuse handling area, with chain link separating the remainder of the line between the main yard (Lot `A') and the auxiliary yard (Lot `B'). • Grading /Drainage: Based on a drainage study prepared for the site, the finished floor elevation will be five and one -half feet (51-�' ) higher than the elevation of the top CorpYard 0406 /� 000100 Corporation Yard: Conceptual Design June 16, 2004 Page 3 of curb at the entry driveway. The site will be graded to convey flood water away from and around the building. • Storm Water Quality: Grassy swales will be constructed to filter pollutants from the site run -off. 2. Floor Plan: • Building Size - The floor area of the enclosed building will 9,456 square feet (sf), plus a covered parking and work area along the north side of the building of approximately 5,000 s.f. • Main Entry - The south side entry will serve the public and will also be used for employee access to and from the employee / guest parking area. • Security - The main entry door and the gates to the yard will be locked during business hours. There are no plans to have anyone work in the reception area. A door bell or telephone "ring -in" system will be provided to facilitate public access to City staff at this facility. • Public Counter - A public reception / waiting area will be provided. • Public Restroom - A "unisex" public restroom will be provided near the reception area. • Office Space - Office space has been provided for current personnel, with an office pool area suitable for use by future expansion, if needed. • Men's Restroom / Shower / Locker Room - A Men's Restroom / Shower / Locker room will be provided. • Women's Restroom / Shower Lockers - A storage room will be constructed in a way which will allow for easy conversion into a Women's Restroom / Shower / Locker room, should the need arise. • West Access - There will be a door at the west end of the building to provide access to and from the yard. • Covered Parking - Covered truck parking is provided along the north fagade of the building with locked storage units and access to inside storage and staging rooms. • Access to Truck Parking Area - An access hallway and door will be provided to parking area to facilitate easy re- stocking of trucks from the material storage areas. • Employee Break / Lunch Room - An employee meeting / break/ training room will be provided. • Meeting / Conference Room - A meeting / conference room will also be provided. • Animal Control / Vector Control - Facilities will be provided for this function, including office and lab space. CorpYard 0406 000101 Corporation Yard: Conceptual Design June 16, 2004 Page 4 • Auto Repair - The plan does not provide facilities for a major automotive maintenance function (vehicle lift, lube facilities, etc.) These functions are planned to continue to be provided by contract service. • Storage Rooms - Ample storage rooms will be provided. • Emergency Supply Storage - An emergency supply storage room is planned. This room could also be converted to other uses in the future, should the need arise. 3. Building Design: • Materials - The building will be constructed of masonry block and metal studs. • Roof Design - Components of the roof design include: Materials: "Raised- seam ", light weight, metal roof. Energy efficiency: Skylights and roof vents will be provided. • Roof mounted equipment: Equipment will be screened from view from the street. • Photo - Voltaic: The design will accommodate the possible future installation of photo- voltaic panels. • Colored Elevations - The color palate uses a mixture of red and tan concrete blocks, with a copper colored roof. D. Neaative Declaration Based on an Initial Study prepared by staff, with input from the architect, it was determined that the appropriate environmental document for this project would be a Negative Declaration. A draft Negative Declaration has been prepared by staff. A copy of that document has been distributed to the City Council under separate cover. A Notice of Intent to adopt this Negative Declaration was published and posted in accordance with applicable law. That Notice stated that the "comment period" for this document would run from May 17 through June 7. In addition, copies of the document were filed with the County Clerk, also as required by law. E. Comments No comments were received with regard to the subject Negative Declaration, prior to the end of the comment period. CorpYard 0406 000102 Corporation Yard: Conceptual Design June 16, 2004 Page 5 F. Resolution Attached is a Resolution (Exhibit 4) approving the subject Negative Declaration. STAFF RECObMNDATION Adopt Resolution No. 2004- approving a Negative Declaration for the City Corporation Yard Facility. Attachments: Exhibit 1: Exhibit 2: Exhibit 3: Exhibit 4: CorpYard 0406 Map List of Maintenance Functions Site Plan and Floor Plan Resolution 000103 t O uO i C RAi L tZ�rs,O 400 wo' t6 rr� 11°a' o C9) IN �F Z., 1A a L "m T r. IYrI N F C 52 190' e•' ,� s/ �I VP—ITCH -oofwn ED �, a »no U�t f.009toe! " Tract 1266 -1 reversion to h 7 ^/ENUE A i`ey' a• acreage per 19491547. Q ��D_ ^ M• ) � Vx 7 • 0 OI C 1.898 Ac 20 0 [ s Z7 R of 5.621 Ac Y i Lot °4rr � :• 8 � C�LT2 ASS �� I� 171 � °°8 17 R i ��►Ri m I Previous AP No's. 512 - 171 -01 , through 5t2 -171 -15,17 11.1 ^• 0 I 0 G� -5 T O /5 4 iso 00 . , .... _..._ .. _. .... ___ .. 57 ( a noon be z u Z o IQ u Z o I8 g TJ as I rl j ►�C 1 j.. �""� `� � l , p u 1 0� 19 a' so w 1 •- y i SECOND I l! STREET : - R 70 s7' I t 0 3H OR •�6.G Q m ¢ 07 gi ccI•N •y�• _ ��t4 1 X, 41 g0 � r7 :s � :�' 4s t• wt x I R 1 OI oo F— o �a e4too• - �' ,D -A%T 1p' �b. =m 1'e•- uo>'ez s »oe'r4"�r E It UST rl o.00' AVE NU 94.71' e,/ /, Z C 3 s0 w 1 r _ 0 N {� t �I f. ,! zO M lY - O 3 4 y tb K.O. O W.4�� 170.00' O Oi00 Cb' 4 - 1, _l Exhibit 2 Maintenance Functions The following is a list of the maintenance and operation functions to be performed by City staff or contractors, which shall be accommodated at the Yard. A Public Works 1. Street Maintenance • Minor asphalt repair • Striping / stenciling • Traffic and Regulatory signs • Tree Limb lifting / Root Pruning • Sidewalk Repair • Roadside debris and weed removal • Storm drain maintenance 2. Parking Enforcement 3. Crossing Guard Supervision 4. Stormwater Quality Administration & Enforcement [portion] 5. Fleet Maintenance (minor maintenance) 6. Graffiti abatement 7. Contract Services Administration: • Street sweeping • Traffic signal maintenance • Annual storm drain maintenance • Major vehicle maintenance and repair B Community Services 1. Landscape Maintenance • Parkway /median landscape maintenance • Park maintenance • Trees 2. Facilities maintenance • Minor repair • Janitorial 3. Vector Control 4. Animal Control 5. Contract Services Administration: • Landscape / Irrigation Maintenance • Tree trimming / maintenance / removal • Facilities maintenance and repair • Janitorial • Transit Contract Administration • Refuse Franchise Administration CorpYard_0406 000105 le", 058 ACRE I I k� d \`\ ux CJ TRUCK 0 so IfVOEN _ _ } 7 -- Ikwlc m11TIQ is / T Was OENQ mm COIMNII TOxt16 TTEtoxO D A7i1YlT CRAM STgIYZ 1 I ;, 1 1 RW. SWAU NYA I jU� — EOx STREET WEEPER I T I I a oxnEs d1Y MINI N:TE[llS YNMrzMNICE LOT PORTION "A" S 'EIfCRK TAtms �'�� sTxTwRi CORPORATE YARD / LOT PORTION "&] I — 2 16 ACRES / • WYP TRUKN W-, - ----- - - - - -- - - -- {PEY�Ex AREA TO BE SOLD OR i LEASED (NOT PART OF I _ _ Bx TitxuP,...�- THIS PROJECT) I __I 5Gx1GE WWCWYI i C ` TER_______.___..___. 058 ACRE I I k� d \`\ ux CJ TRUCK 0 so IfVOEN _ _ } 7 -- 1 I 1 RW. SWAU NYA i — EOx STREET WEEPER I W-, LOT PORTION "B" i I PwTRUCK 011: I I ♦ BN PKINP VRATURk GAS J 1 ! . ] E E 10 TT IT I I 1 EY %OYE[ Px@gN0 NSR011 PxRNXIG 0 I - - - -- - ----- - - - - -- �\ I I I I I ( I I DIAGRAMATIC SITE FUNCTION & EQUIPMENT PLAN MARTINEZ ARCHITECTS, INC. W RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADOPTING A NEGATIVE DECLARATION IN COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT FOR THE CONSTRUCTION AND OPERATION OF A CITY CORPORATE YARD FACILITY WHEREAS, the California Environmental Quality Act (CEQA) requires public agencies to conduct environmental review on certain projects that would result in a physical change to the environment; and WHEREAS, an Initial Study was prepared in compliance with CEQA for the proposed City Corporate Yard Facility, in order to determine if any significant environmental effects would result from the project; and WHEREAS, the conclusion of the Initial Study was that no significant effects would result from proposed construction and operation of the City Corporate Yard Facility and a Negative Declaration was prepared; and WHEREAS, public notice of the Negative Declaration was given in accordance with CEQA with comments accepted between May 17, 2004 and June 7, 2004 and no comments were received during this period. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. CONSIDERATION OF NEGATIVE DECLARATION: The City Council has considered the Negative Declaration prepared for the proposed City Corporate Yard Facility, together with any comments received during the public review process. SECTION 2. ADOPTION OF NEGATIVE DECLARATION: The City Council finds on the basis of the whole record for the proposed City Corporate Yard Facility, including the Initial Study and any comments received, that there is no substantial evidence that the project will have a significant effect on the environment and that the Negative Declaration prepared for the project reflects the independent judgment and analysis of the City of Moorpark and is hereby adopted. 000107 Resolution No. 2004- Page 2 SECTION 3. CERTIFICATION OF ADOPTION: The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 16th day of June, 2004. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk 000108