HomeMy WebLinkAboutAGENDA REPORT 2004 0707 CC REG ITEM 10HITEN111 - 10• W.
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MOORPARK CITY COUNCIL F �Le—mV
AGENDA REPORT Let
TO: Honorable City Council
FROM: Hugh R. Riley, Assistant City Man
DATE: June 30, 2004 (City Council Meeting of July 7, 2004)
SUBJECT: Amendment to Agreement for Services with the Moorpark
Chamber of Commerce
BACKGROUND
On February 18, 2004, the City Council approved an Agreement for
Services with the Moorpark Chamber of Commerce. The Agreement
provided for an appropriation of $6,000 as compensation for the
performance of certain services of benefit to the City including
the sponsorship of certain special community events, the
maintenance of specific business hours at the Chamber office and
the publication and distribution of an Annual Business Directory.
These services are outlined in Exhibit A of the Agreement.
DISCUSSION
The City's Operating Budget for the Fiscal Year beginning July 1,
2004, includes an increase of $14,000 in the appropriation for the
Chamber of Commerce for a total 12- month (annual)appropriation of
$20,000. The increased funding will enable the Chamber of Commerce
to provide additional office hours and be open five days per week,
to participate in the activities and programs of the Ventura County
Tourism Collaborative and to continue with other activities and
services as provided in the existing agreement.
An amendment to the Agreement for Services has been prepared that
extends the term of the agreement by five months to June 30, 2005
to coincide with the City's Fiscal Year. The amendment also
modifies reporting requirements and includes a revised Exhibit A
that contains the additional services to be provided and for the
payment of the annual appropriation for 2004 -2005 as follows:
1. $10,000 upon execution of the amendment (July 2004)
2. $10,000 on January 1, 2005.
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Honorable City Council
June 30, 2004
Page 2
STAFF RECObMNDATION
Approve Amendment to the Agreement for Services with the Moorpark
Chamber of Commerce subject to final language approval by the City
Manager and the City Attorney.
Attachment: Amendment to Agreement
000386
AMENDMENT TO AGREEMENT
FOR SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR SERVICES
( "Amendment ") , is made and entered into this 7th day
of July, 2004, ( "the Effective Date ") between the City
of Moorpark, hereinafter referred to as "CITY ", and
the Moorpark Chamber of Commerce, hereinafter referred
to as "CHAMBER ".
WITNESSETH:
WHEREAS, The CITY and the CHAMBER entered in to
an Agreement ( "the AGREEMENT ") for Services for the
period from February 1, 2004 to January 31, 2005; and
WHEREAS, The existing Agreement
certain services to be performed by the
contribution of $6,000 as compensat.
services all as outlined in Exhibit
Services and Compensation, ( "Exhibit
AGREEMENT; and
provides for
CHAMBER and a
_on for such
A, Specific
A ") of the
WHEREAS, The Operating Budget for the City of
Moorpark for the Fiscal Year beginning July 1, 2004
includes an appropriation of $20,000 for the Moorpark
Chamber of Commerce; and
WHEREAS, CITY desires to amend the AGREEMENT and
Exhibit A to reflect the increased funding and scope
of services
NOW, THEREFORE, the parties hereto agree as
follows:
1. The Agreement shall be extended to June 30,
P.PI1Ii1
2. Section 5C. of the General Conditions is
Amended to read:
1
000387
"Chamber agrees to submit to the City Manager: on or
before July 15, 2004, a report describing the
activities and results provided pursuant to this
agreement for the five month period of February 1,
2004 through June 30, 2004; the chamber also agrees to
submit to the City Manager: on or before January 15,
2005, a report describing the activities and results
provided pursuant to this agreement for the six month
period of July 1, 2004 through December 31, 2004; and,
a report describing the activities for each succeeding
six month period if this agreement is continued after
December 31, 2004."
3. An amended Exhibit A to the AGREEMENT is
attached hereto.
CITY OF MOORPARK MOORPARK CHAMBER OF
COMMERCE
to
Steven Kueny
City Manager
Date
ATTEST:
Deborah S. Traffenstedt,
City Clerk
2
Ex
Date
Chair of the Board
t. ' . .
Exhibit A
SPECIFIC SERVICES AND COMPENSATION
In addition to those items specified in the Agreement,
Chamber agrees as follows:
1. To provide and maintain for the duration of the
Agreement office services no less than the same days
as the City of Moorpark with a minimum of 6 hours per
week, staffing and an answering machine or service to
receive messages when the office is closed to
coordinate Chamber activities, including Chamber
sponsored community events; respond to public
inquiries and other Chamber responsibilities as
determined by Chamber.
2. Within the term of the Agreement, publish a 2005
edition business and community directory of all known
businesses in the City, regardless of Chamber
membership, and provide for general distribution of
11,000 copies of the directory to City residences and
businesses without charge. Chamber may utilize
information from City's business registration program
to augment this effort and shall provide information
to verify data. The City shall have a minimum of eight
(8) pages in this directory to provide City
information and shall have final editorial authority
for any content and photographs on the City's pages of
a publication that pertain to the City, its projects,
activities and programs.
3. Promote tourism in Moorpark including participation in
the activities and programs of the Ventura County
Tourism Collaborative and other tourism - related
activities.
4 Sponsor the following activities or events:
• Seminars, workshops and resource services to enhance
and promote the retail business sector of Moorpark.
• Sponsor activities that serve to promote the
commercial /industrial sector of Moorpark.
000389
• Sponsor a major event to provide networking and
promotional exposure opportunities for all sectors
of business and industry in Moorpark.
S. Recognize City co- sponsorship or support of any of
these events in promotional literature and other
public information.
6. Upon City request, actively market to Chamber members,
all City- sponsored Economic Development Assistance
Programs including advertisements in Chamber
promotional materials, newsletters, e- mails, fax
transmittals and on the Chamber website.
7. Provide at no cost to the City up to 15 attendees at
Annual Installation Dinner.
City agrees as follows:
1. Provide information to Chamber from City's business
registration listing and other information on an as
needed basis about City activities and projects
2. Provide the Chamber a payment of $5,000 upon execution
of this agreement by both parties and $1,000 upon
delivery of the 2005 Business and Community Directory
to all businesses and residences in the City.
3. Provide the Chamber a payment of $10,000 upon
execution of this Amendment to the AGREEMENT and
$10,000 on January 1, 2005.
4. Co- sponsor the following events:
• Annual Business Expo
• Annual Street Fair
• Annual State of the City Address
000390