HomeMy WebLinkAboutAGENDA REPORT 2004 0707 CC REG ITEM 10I1 o S
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services `
DATE: June 15, 2004 (CC Meeting of July 7, 2004)
SUBJECT: Consider Awarding a Contract to Thomsen Landscape
for the Construction of the Metrolink Landscape
Improvement Project
BACKGROUND
On February 5, 2003, the City Council approved the plans
for the Metrolink Landscape Improvement Project and
authorized staff to proceed with bid process. Attachment A
is the approved plan, which illustrates the improvements
included in this project. A full set of construction plans
and the contract were previously provided to the Council
under separate cover.
The total estimated cost of the project is $123,740. It is
being funded primarily (880) by a grant from Caltrans. The
remaining (11% match) is to be funded from the City's
Transportation Development Act (TDA) Fund. The revenue and
expenditures were included in the City's FY 04/05 adopted
budget.
In addition to approving the plans and authorizing the bid
process, the Council asked staff to consider substituting
native plants in place of some non - natives included in the
landscape plans at its meeting on February 5, 2003. Should
the Council elect to pursue changes to the plant species,
this would be the appropriate time to provide said
direction to staff.
000391
Honorable City Council
July 7, 2004
Page 2
DISCUSSION
A total of three contractors submitted bid proposals. Of
the three, one proposal was deemed incomplete because it
did not include a list of subcontractors as is required by
law. The two responsive and qualified bid proposals were
submitted by the following contractors:
Contractor
Bid Amount
Thomsen Landscape $104,852.50
C.S. Legacy $113,376.00
The qualified lowest bidder is Thomsen Landscape. Staff has
confirmed their insurance, bonds, and qualifications. A
reference check was conducted and Thomsen was found to have
experience performing a number of Metrolink Station
improvement projects for the Southern California Regional
Rail Authority ( SCRRA) . SCRRA reports that Thomsen's work
performance is good.
The total amount approved for the construction portion of
this project is $108,740. Thomsen's proposal is within the
construction budget.
In an effort to accommodate the Council's interest in
considering options to incorporate native plants if
feasible, it is staff's intent to make the following
substitution to the planting plan for the project:
• Replace Mexican Sage (Salvia Leucantha) with
Purple Sage (Salvia Leucophylla).
• Replace Gazania with Wild Lilac (Ceanothus).
These plants are native to Southern California and are
drought tolerant. However, staff needs to retain the
ability to amend the plant selection in the event that the
substituted plants are not readily available.
STAFF RECOMMENDATION
Award the Metrolink Landscape Improvement construction
contract to Thomsen Landscape and authorize the Mayor to
execute said contract.
M: \MLindley \Transit \metrolink landscape bid award ccagda.doc 000392
Honorable City Council
July 7, 2004
Page 3
Attachment: A - Landscape site plan
M: \MLindley \Transit \metrolink landscape bid award ccagda.doc 0 0 0 3 9 3
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