HomeMy WebLinkAboutAGENDA REPORT 2004 0707 CC REG ITEM 10JfTEM 10 . X.
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Kim C. Chudoba, Senior Management Analyst %e-,
DATE: June 18, 2004 (CC Meeting of 7/7/04)
SUBJECT: Consider Request from Roam'n Relics Car Club to Hold Car
Show on October 24, 2004 from 8 a.m. to 3 p.m. on High
Street and Pay Reduced City Fees for the Event
BACKGROUND
The Roam'n Relics Car Club has held its annual car show in Moorpark
the past 10 years. This year, the event is planned for Sunday,
October 24, from 8 a.m. to 3 p.m. on High Street. In 2003, the car
show was cancelled due to the "Simi Fire." In 2002, a typical
year, the car show attracted about 500 pre -1973 vehicles and 4,500
spectators.
DISCUSSION
Each year, the City Council has granted the Club's request to
reduce City fees for the car show since the Club donates the
proceeds to local charities and Moorpark businesses benefit from
increased visibility. In 2003, due to the "Simi Fire," the event
just broke even. In 2002, a typical year, the Club donated a total
of $6,253 to five charitable groups (Christmas Adoption Program,
Cub Scouts, Leukemia Lymphoma Society, Moorpark Food Pantry, and
Samaritan Center).
One significant change is planned for the 2004 car show. The Club
will check in vehicles on High Street instead of Charles Street to
enhance entry to and exit from the new fire station.
The Club expects about 500 pre -1973 vehicles and 4,500 spectators,
generating about $14,000 in revenues and $8,000 in donations to
local charities after expenses. As in the past, the Club will
promote High Street businesses through raffles and free
advertisements, and provide free booth space to City departments.
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Honorable City Council
July 7, 2004 Regular Meeting
Page 2
Staff recommends the same fee reductions Council approved last
year: waive fee for use of Redevelopment Agency property, charge
contract billing rate for police services (roughly $1,982), and
charge direct cost for Senior Management Analyst (about $344).
Including regular fees for an encroachment permit ($100) and a
temporary special use permit ($88), estimated City fees total
$2,514.
As in the past, the City will not staff the event other than
assigned police who will be present to ensure adherence to permit
conditions.
STAFF RECONMNDATION
1. Waive fee for use of Redevelopment Agency property, charge
Club the contract billing rate for police services charged by
the County of Ventura, and charge Club the direct cost of
other staff to plan the event;
2. Require Club to pay an encroachment permit fee ($100) and a
temporary special use permit fee ($88); and
3. Require Club to provide the City and Agency with an
indemnification agreement and name the City and Agency as
additional insureds in the Club's insurance policy.
000396