HomeMy WebLinkAboutAGENDA REPORT 2004 0707 CC REG ITEM 10N` N 10 • N •
7 -7 -,APO
MOORPARK CITY COUNCIL -
AGENDA REPORT
TO: The Honorable City Council /`
M: Kenneth C. Gilbert, , Director of Public Works
DATE: June 171 2004 (Council Meeting 7 -7 -04)
SUBJECT: Consider Authorizing Staff to Seek Proposals for a New
Five Year Service Contract for Traffic Signal
Maintenance
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A. Backaround
In 1984 the City approved a Traffic Signal Maintenance
Agreement with Peek Traffic [then called Signal Maintenance
Inc.]. When the term of that agreement expired, that
agreement reverted to a month -to -month contract which has
extended through the present date.
B. State -of- the -Art Traffic Signal Maintenance Specifications
Staff has prepared a new set of Traffic Signal Maintenance
Specifications consistent with those commonly required by
agencies which utilize contract traffic signal maintenance.
The 1984 Signal Maintenance Contract did not contain very much
information with respect to maintenance standards and
criteria. The new set of specifications sets forth the
standards and requirements felt to be needed in order to
provide for the proper maintenance of the City's traffic
signals.
A copy of the new Traffic Signal Maintenance Specifications,
along with the related Request for Proposals (RFP) and the
Proposals package, has been provided to the City Council under
separate Memo.
Sig2004_rpt_0406 4 7
Traffic Signal Maintenance Services
July 7, 2004
Page 2
C. Request for Proposals
The new maintenance specifications will require a higher level
of service than that now provided. It is anticipated,
therefore, that the cost of these services will increase
accordingly. The Budget includes a contingency amount to cover
this possible cost increase.
In order to assure that the City will be provided these
services at a competitive price, it is the recommendation of
staff that a Request for Proposals (RFP) be distributed to
qualified contractors.
D. Program Costs
Annual cost for traffic signal maintenance under the current
contract is approximately $23,000 [$19,000 for routine
maintenance, plus $4,000 for extraordinary maintenance]. As
mentioned above, it is anticipated that the cost of these
services will be higher under the new contract requirements.
STAFF RECOMMENDATION
Authorize staff to seek proposals for a five year Traffic Signal
Maintenance contract.
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