HomeMy WebLinkAboutAGENDA REPORT 2004 0707 CC REG ITEM 10P10. P.
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Moorpark City Council
Agenda Report - � •door aa��, .._..
To: The Honorable City Council 1(i
From: Kenneth C. Gilbert, Director of Public Works
Date: June 30, 2004 (Council Meeting 7 -7 -04)
Subject: Consider Awarding a Contract for the Spring Road Parkway
Tree Replacement Project [Project 8054] and the Adoption
of a Resolution Amending the FY 04/05 Budget to Fully
Fund the Project
BACKGROUND
• In December of 2003, the City Council approved Project 8054
for the removal of six (6) large eucalyptus trees on the west
side of Spring Road south of Peach Hill Road and the
installation of new tree wells between Peach Hill Road and
Christian Barrett Drive.
• In May of 2004, the City Council approved the plans for the
project and authorized staff to advertise for receipt of bids.
The approved plans for the project call for the installation
of twenty -four (24) new tree wells along this street segment.
• In response to concerns raised by the City Council the plans
were revised to call for the planting of Brisbane trees
instead of the Crape Myrtles initially proposed.
• on June 29, bids were received and tabulated.
DISCUSSION
A. Protect Description
A diagram generally showing the location of the new tree
wells is attached as Exhibit 1. The general scope of the
project is summarized as follows:
1) removal of the six (6) existing eucalyptus trees;
2) removal and replacement of sidewalk, curb and gutter
damaged by the eucalyptus trees;
3) removal of sidewalk and installation of twenty -four (24)
new tree wells with tree grates; and
Spring Tree Wells awd 0407
0001411
Spring Road Parkway Tree Replacement
July 7, 2004
Page 2
4) installation of an irrigation system to each tree well,
fed by the water supply at Monte Vista Nature Park [Note:
the water used by the parkway trees will be charged to the
Citywide Landscape Maintenance District].
B. Bid Results
Bids for the subject project were received and opened on June
29. The apparent low bidder is M &R Landscape, with a bid of
$65,857.00. A summary of the bid results is attached as
Exhibit 2.
It has been determined that the apparent low bidder is
qualified to perform the work. Said bidder has confirmed that
their bid is valid and that they are prepared to proceed with
the construction of the project.
C. Fiscal Impact
1. Total Estimated Project Cost: The estimated total project
cost is summarized as follows:
Element
Design
Construction
Constr Contingency (20 %)
Inspection
Total
Amount ($)
2,000
65,857
13,171
2,000
83,028
* Note: Both design and inspection services for this project were /will
be provided by City staff.
2. Budget Amendment: It is necessary to amend the FY 04/05
Budget to fully fund this project. A summary of that
proposed change is as follows:
3. Fundina Sources: Project fundina is summarized as follows:
Current
Proposed
Revised
Description
Budget
Change ($)
Budget
Design, Printing, Etc
6,000
(4,000)
2,000
Construction (inc. Conten.)
43,000
36,028
79,028
Inspection
1,000
1,000
2,000
Total
50,000
33,028
83,028
3. Fundina Sources: Project fundina is summarized as follows:
4. Resolution: A City Council Resolution is attached,
implementing the above described Budget amendment.
Spring Tree Wells awd 0407
OOOJ1 2
Current
Proposed
Revised
Description
Budget
Change ($)
Budget
Gas Tax (Fund 2605)
25,000
16,514
41,514
Tree & Landscape (Fund 2150)
25,000
16,514
41,514
Total
.............. _..._. ................................ _ .......... _. ................... .................._. ........................................................................................................................
50,000
. ........... _. . ..............................
33,028
_ .............................................. .................. ................................._.._...._..........
83,028
........ ............... _.......
4. Resolution: A City Council Resolution is attached,
implementing the above described Budget amendment.
Spring Tree Wells awd 0407
OOOJ1 2
Spring Road Parkway Tree Replacement
July 7, 2004
Page 3
D. Schedule
It is anticipated that the project will be under construction
in July and be completed in September.
E. Administrative Actions
If the recommended action is taken by the City Council,
certain administrative actions will be undertaken by staff,
including the following:
• A construction contract agreement will be forwarded to the
contractor for the construction of the project, for the
contract price of $65,857.00.
• When all of the contract documents are in order, the
agreement will be executed by the City Manager.
• A construction contingency of $13,171.00 (200) will be set
aside for the project.
STAFF RECOMMENDATIONS (Roll Call Vote)
1. Approve the award of a construction contract to M &R
Landscaping for the construction of the subject project.
2. Adopt the attached City Council Resolution No. 2004 -
(Exhibit 3) amending the FY 04/05 Budget for this project.
Attachments:
Exhibit 1: Plan
Exhibit 2: Bid Results
Exhibit 3: Resolution
Spring Tree Wells awd 0407
000413
Exhibit 1: Map
Project Limits
DR.
000414
City of Moorpark
Exhibit 2
Bid Results: Spring Road Tree Wells
[South of Peach
Hill Road]
Page 1 of 2
[File # bid spring trees]
Bidder » »>
Vendor 1
Vendor 2
Bid Opening:
Name:
Engineer's
Estimate
M &R Landscape
Malibu Pacific
June 29, 2004
Address:
530 Moorpark Ave. [ #180]
31133 Via Colina
#107
City, State:
Moorpark, CA 93021
Westlake Village,
CA 91362
Tel. No.:
529 -4779
(818) 707 -3797
Contact Person:
Ron Garcia
Phil Carter
Item Description
Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost
Total Bid
1 Remove Trees
6 EA
1,000.00
6,000.00
1,800.00
10,800.00
500.00
3,000.00
2 R &R Curb & Gutter
63 LF
40.00
2,520.00
27.94
1,760.00
20.00
1,260.00
3 Remove Sidewalk
643 SF
2.00
1,286.00
5.47
3,520.00
5.00
3,215.00
4 Install Irrigation System
1 LS
4,500.00
4,500.00
4,320.00
4,320.00
5,000.00
5,000.00
5 Tree Grates & Frames
24 EA
1,000.00
24,000.00
425.00
10,200.00
1,000.00
24,000.00
6 Bore and Install
2,300 LF
8.00
18,400.00
9.13
21,000.00
10.00
23,000.00
one inch (1 ") irrigation line
7 Istall PCC Sidewalk
788 SF
6.50
5,122.00
12.00
9,456.00
10.00
7,880.00
8 Plant Trees
24 EA
60.00
1,440.00
150.00
3,600.00
800.00
19,200.00
9 Traffic Control
1 LS
750.00
750.00
1,200.00
1,200.00
3,000.00
3,000.00
10 Release
1 EA
1.00
1.00
1.00
1.00
1.00
1.00
Total
64,019.00
65,857.00
89,556.00
000415
City of Moorpark
Exhibit 2
Bid Results: Spring Road Tree Wells
[South of Peach
Hill Road]
Page 2 of 2
[File # bid spring trees]
Bidder » »>
Vendor 3
Bid Opening:
Name:
Lee Construction
June 29, 2004
Address:
3354 Lathrop
Ave
City, State:
Simi Valley,
CA 93063
Tel. No.:
522 -5195
Contact Person:
Ron Smith
Item Description
Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost
Total Bid
1 Remove Trees
6 EA
900.00
5,400.00
2 R &R Curb & Gutter
63 LF
50.00
3,150.00
3 Remove Sidewalk
643 SF
4.50
2,893.50
4 Install Irrigation System
1 LS
21,934.00
21,934.00
5 Tree Grates & Frames
24 EA
1,800.00
43,200.00
6 Bore and Install
2,300 LF
6.00
13,800.00
one inch (1 ") irrigation line
7 Istall PCC Sidewalk
788 SF
5.50
4,334.00
8 Plant Trees
24 EA
200.00
4,800.00
9 Traffic Control
1 LS
5,000.00
5,000.00
10 Release
I EA
1.00
1.00
Total
104,512.50
0.00
0.00
000416
Exhibit 3
RESOLUTION NO. 2004-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2004/05 BUDGET TO INCREASE THE APPROPRIATION
AND BUDGET FOR PROJECT 8054: THE REPLACEMENT
OF THE SPRING ROAD PARKWAY TREES SOUTH OF
PEACH HILL ROAD [TREE AND LANDSCAPE FUND
(FUND 2150) / GAS TAX FUND (FUND 2605)]
WHEREAS, on June 16, 2004, the City Council adopted the
Budget for Fiscal Year 2004/05; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$33,028); and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $33,028, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 7th day of July, 2004.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
000417
Resolution No. 2004 -
Exhibit "A"
Revised Appropriations & Budget
For Project 8054: Spring Road Parkway
South of Peach Hill Road
A. Fund Allocation
Fund Account Number - _..;.... Amount
'Gas Tax Fund 2605.8310.8054.5500 $ 16,514'
- ......_.._..._.__ ........................................................__.._.............._................._..........._........................................._.._......._._.._...._..__..............................._....................................__.........._.__...............---............._._.._....,.._..... ................_........__.... - ..........
;Trees and Landscape Fund 2150.8310.8054.5500 $ 16,514;
..................................................._....__._..............................._._....__..............._......_....__........_....................................._.........._.........._......._.. ....................._.._..._.. --.....__._.._........................................................._................_.. _....................._........
...... _.._........_.._..._..._....... _..__........_...._........._.. __.........._...._............_......._._.._ ............._.......-.............................._.._._...---......._......_........._.._.................._--....._.._..---........_._.._._......._..__. _....._!..._.._._.__._._$_._33,028
B. FY 04/05 Budget Re -Cap
Current; Subject; Revised
FY 04/05 Appropriation! FY 04/05
Account Number Bud et/ (Reduction)( Budget
.............. _.............._ ..... ..... ... ......... ......._. �..._.....
2605.8310.8054.xxxx $ 25,0001 $ 16,514; $ 41,514
2150.8310.8054.xxxx $ 25,000; $ 16,514( $ 41,514
- --._....._.........._............_...._._ ................_._............_.............._._................_,.._......................................................._.................................._.............._. ........,......_..........._._.
_._......... . .. ... . .. . .... . ..... _ ..................... . _._....... _ .... - ....... ..... _.__. ........... . .. - L-- ........
._._$ 83,028
Note: The above Budget figures include certain design expenditures
incurred in FY 03/04. The full and final amount of those FY
03/04 expenditures could not be determined at the time this
Resolution was adopted. The actual FY 04/05 Budget will be
adjusted downward, at a future date, to exclude the actual FY
03/04 costs incurred.
C. Distribution of
Appropriations to Expense Accounts
................._.............._................----........................._.._...._..._.............................._._......._.._.............._..._.................._............
................_..............
_.....__.............................._........._....._....._._........
Current
.._......_..._..._............- .........._..—...__.... ....._..__..._._._.._..........
Subject I
--- .._._...............
Revised ;
FY 04/05 !
Appropriation
FY 04/05!
;Account Number
Budget;/
(Reduction);
Budget;
I. xxxx.8310.8054.9601:
Design
$ 6,000
$ (4,000);
$ 2,000;
xxxx.8310.8054.9640:
Const
$ 4" 3,000:
$ 36,028;
$ 79,028;
jxxxx.8310.8054.9650:
..........._
Insp.
. ...... .........._............._._...._. .:._..................._.......
$ 1,000
............._._................_._....................._.....:..............._........................._..
$ 1,000
......._..__-._...............f
$ 2,000;
Total
Project
$ 50,000;
$ 33,028;
$ 83,028!
........................................_....._..._._._.._......................_..........._....................._............................_.................. ........o...................... _....._....................._..._.__...._........._...._..._..._
Note: Funding Sources: 50a Fund
o.......:...._.._...................._........
2605 & 50o
.........._................_.._ ................ ..._.... ... ....... .........._.._............
Fund 2150
................._......_..._._ _...............:
O""
Approved as to form:
000418