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HomeMy WebLinkAboutAGENDA REPORT 2004 0721 CC REG ITEM 10JTO: FROM: DATE: ITEM 10 • S. CITY OF MOORPARK, CALIFORNIA City Council Meeting Of 7-A / -a0o V ACTION:,ds1� MOORPARK CITY COUNCIL AGENDA REPORT Honorable City Council Deborah S. Traffenstedt, ATCM /City Clerk Prepared by: Blanca Garza f3%— July 7, 2004 (CC Meeting of 7/21/2004) SUBJECT: Consider Resolution Authorizing the Destruction of Certain Records BACKGROUND AND DISCUSSION Government Code Section 34090, et. seq., authorizes the destruction of City records that are no longer required, with the approval of the legislative body by resolution and the written consent of the City Attorney. The City Attorney's written consent is included with the attached draft resolution. The records that are intended to be destroyed are listed on Exhibit "A" of the Draft Resolution. The proposed destruction of records is consistent with the City Council's approved Records Retention Schedule. STAFF RECOMMENDATION Adopt Resolution No. 2004- Attachment: Draft Resolution 000208 RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, Government Code Section 34090, et. seq., authorizes the destruction of City records, documents, instruments, books, or papers after the same are no longer required, with the approval of the legislative body by resolution and the written consent of the City Attorney. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council set forth in Exhibit "A ", attached two years; do not affect title to thereon; are not court records or threatened litigation; and are not resolutions of the City Council or of the City; and are not records statute. finds that the records hereto, are older than real property or liens matters of pending or minutes, ordinances or any board or commission required to be kept by SECTION 2. The City Council also finds that the City Attorney and the City Clerk have given written consent to the destruction of said records, as shown on Exhibit "A." SECTION 3. The City Council hereby authorizes the City Clerk to destroy the City Records listed in Exhibit A SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 21St day of July, 2004. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit "A" 000209 EXHIBIT "A" RECORDS DESTRUCTION CONSENT Location Description of Record Dates Storage, Chronological Files Prior to Central Files (See Attached Listing) June 2002 & Vault Citation: California Government Code, Section 34090 Consent to Destruction: Jos,aK M. M n/t s City Attorne�f r % i Deborah S. Traffens edt Date City Clerk 00021.0 Chronological Files to be Destroyed City Manager's Office Deb Broussalian, Executive Secretary / Approved for Destruction: pp Steven Kueny Date City Manager City Clerk's Department Lillian Hare Blanca Garza Gloria McCafferty La -Dell VanDeren Approved for Destruction: I 2 -7 7 CO Ii Deborah S. TraffensKMt Date ATCM /City Clerk Community Services Department Christine Adams Tom Baldwin Jill Rubin Myers Shelly Shellabarger Approved for Destruction: � D Mary indley Date Community Ser ices Director Administrative Services Department John Nowak Wayne Boyer Approved for Destruction: nthia Borchard Date Administrative Services Director ©0011