HomeMy WebLinkAboutAGENDA REPORT 2004 0901 CC REG ITEM 09BITEM a•5.
CITY OF MOORPARK, CALIFORNIA
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Agenda Report
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works
Date: August 12, 2004 (Council Meeting 9 -1 -04)
Subject: Consider Approval of a Phase 1 Feasibility Study Related
to the Possible Construction of the Drain No. 2 Trail
Segment [Project 80591
BACKGROUND
The City's FY 2004/05 Goals and Objectives include efforts to
develop a network of trails. As part of that effort, the FY 04/05
Budget includes a project [Project 80591 to investigate the
feasibility of constructing the subject trail segment.
DISCUSSION
A. Protect Description
The subject trail segment would extend from the east end of
Campus Park Drive, through an existing access tunnel under the
freeway, to a point on Los Angeles Avenue east of Collins
Drive (see Exhibit 1). If constructed, the goal would be to
integrate this trail segment into a larger trail system, to
include:
• Bike Lanes on Campus Park Drive;
• bicycle facilities on Los Angeles Avenue (to continue east
to the City of Simi Valley) to take the form of one of the
following:
- a Class 3 Bike Route (no striped Bike Lane); or
- road widening to enable the construction of a Class 2
Bike Lane.
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Drain No. 2 Trail
September 1, 2004
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• a Class 1 Bike Trail (separated from vehicles) to be
constructed either:
- along and adjacent to Los Angeles Avenue; or
- north of the railroad right -of -way. 1
B. Phase 1: Feasibility Stud
The first step in considering the viability of the subject
project would be the preparation of a feasibility study. The
purpose of that study would be to:
• develop conceptual design and alignment options;
• identify impacted properties and property ownerships;
• determine right -of -way needs and costs; and
• develop a project design and construction cost estimate.
C. Phase 2
If it is determined that the project is feasible, the
Consultant could be directed to prepare a final report on
project feasibility and implementation. This report would
fully identify the design, right -of -way and construction
requirements related to the implementation of the project.
D. Study Costs
Staff requested and has received a Proposal from RRM Design
Group (the consultant recently used by the City for trail
design studies) for the preparation of a Feasibility Study
for this project (see Exhibit 2) . A summary of the scope of
work and fee for this study is summarized as follows:
Task Phase 1 ($) Phase 2 ($) Total ($)
A. Date Collection
1. Data Collection
2. Mapping
B. Alighnment Study
1. Preliminary Plan
2. Final Plan
3. Cost Esitmate
C. Agency Coordination
1. General Requirements
2. Title Reports / Research
3. R -O -W Maps
Reimburseables
2,000 2,000
2,000 2,000
8,200 8,200
3,200 3,200
1,300 1,300
11,500
0
11,500
4,000
11,000
15,000
10,000
10,000
1,000
2,000
3,000
Total 30,000
26,200
56,200
During the work performed to develop the Arroyo Simi Trail Study, staff
became aware of tentative plans by the City of Simi Valley to possible
require a developer to construct a Class 1 Multi - Purpose Trail along the
north side of the railroad track westerly to connect to Moorpark College.
This possible future facility is, of course, one of the possible components
of a trail system in this area.
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Drain No. 2 Trail
September 1, 2004
Page 3
E. Protect Implementation
When and if the full Phase 1 and 2 Report is completed and
approved, the City could consider proceeding with design,
right -of -way acquisition and construction of the project. It
would be the intent of staff to seek grant funding for a
portion of these costs.
F. Fiscal Impact
1. Background: At the time the FY 04/05 Budget was prepared,
staff did not have a clear idea of the scope of work or
cost requirements for this project. The amount budgeted
for the project was, therefore, only $30,000. The fee
required for Phase 1 of the study (see above) is within
this current budget figure. It is recommended below that
the City proceed with the Phase 1 report.
2. Possible Future Budget Increase: If, subsequent to the
completion of the Phase 1 report, it is determined that
that the City should proceed with Phase 2 of the Study, it
would be necessary to amend the budget to fund that
effort. A re -cap of that possible future budget amendment
is as follows:
.... ...... ....... ......... ......... ......... ... ....................
Description Amount ($)
Current Budget 30,000
Proposed Increase 30.000
Revised Budget 60,000
_........ .... .... _... ......... ......... ......... ... .................
3. Funding Source: Source of funding for this project is the
Traffic System Management (TSM) Fund [Fund 2001].
4. Future Project: No cost or budget figures have been
developed for project implementation. .
G. City Council Review
Upon completion of the Phase 1 Report, the matter will be
brought forward to the City Council for consideration.
H. Bicycle Master Plan
A separate but related project is the preparation of the
City's Bicycle Master Plan. This project is being managed by
the Community Development Department. When that project is
completed and the Bicycle Master Plan is approved and
adopted, the City will be in a position to seek and hopefully
obtain grant funding for the design and construction of
"trail" projects.
Drian2 Trail bgt 0409
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Drain No. 2 Trail
September 1, 2004
Page 4
STAFF RECOMMENDATION
Authorize staff to proceed with the Phase 1 Report for the Drain
No. 2 Feasibility Study.
Attachments:
Exhibit 1: Plan
Exhibit 2: Proposal
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Exhibit A
City of Moorpark
Moorpark College Trail Study
Scope of Services
July 28, 2004
TASK A: DATA COLLECTION
A.1 Data Collection and Review
RRM will review the data in our possession collected for the Arroyo Simi Trail Feasibility Study and
assess its relevance for the Moorpark Rail Trail Study project. The existing relevant data includes the
following:
• Ventura County Aerial Photos of Project Area
• Ventura County GIS Files (parcels, easements, right -of -way, zoning, etc.)
• Ventura County Water Protection District (VCWPD) Topographic Survey and Hydrology Maps
• City of Moorpark General Plan
• City of Moorpark Municipal and Zoning Code
• SCRRA Trail Facility Design Criteria
Based on our assessment of the existing project data, we will contact City staff, VCTC, SCRRA,
VCWPD and Caltrans representatives, and any other agencies or owners with facilities in the project
study area, as necessary, to collect and review all data that is relevant to the trail planning effort including
the following:
• Ventura County Transportation Commission (VCTC) Right -of -Way Maps
• Ventura County Flood Control District Ownership/Property Holdings Map
• Caltrans Right -of- Way /Access Facility Maps
• APN Maps
This data will be useful in developing the physical, jurisdictional, and land use features of the proposed
rail trail corridor.
Deliverable: Collect and review relevant data as noted above. Compile data in a portable file for use
in project meetings and by the design team.
A.2 Corridor Base Mapping
Utilizing the data generated in Task A.1, RRM will create a detailed base map in digital format. The map
will be compiled by merging data layers from County GIS files, agency right -of -way data, and other
relevant base information with the aerial topographic file. The intent and purpose of developing such a
base map file is to provide a thorough model of the existing conditions and property boundaries on which
to prepare all subsequent trail alignment studies.
000142
City of Moorpark
Moorpark College Trail Study
Scope of Services
Deliverable: Trail Corridor Base Maps in AutoCAD re1.2000
TASK B: TRAIL ALIGNMENT STUDY
BA Preliminary Trail Alignment Plan
Based on our July 7`'' trail corridor tour, site photographs, affected agency discussions, and project
constraints identified through our review of the project data in Task A, RRM will develop a preliminary
trail alignment for a Class I Multi -Use Trail from the Collins Drive Park & Ride lot along portions of
VCWPD, VCTC and Caltrans properties to Beragan Street (see enclosed project area map — Exhibit B).
The preliminary trail alignment plan will establish the trail's primary alignment, providing trail- crossing
alternatives for drainage facilities, routing alternatives through the project area, and connections to the
adjacent facilities. In support of the preliminary trail alignment plan, sections and plan enlargements will
be developed to illustrate the proposed trail's typical trail width, protective fencing placement, and trail
grade changes along the corridor.
The preliminary alignment plan package will be the basis for all subsequent discussions with VCWPD,
VCTC and Caltrans representatives as described in Task C. l
Deliverable: Preliminary Trail Alignment Plan Package.
B.2 Final Trail Alignment Plan
Following review and discussion of the preliminary alignment plan package with City staff, VCWPD,
VCTC and Caltrans representatives, RRM will revise the alignment plan package, as necessary, to
develop design options to mitigate to the greatest extent possible any concerns expressed by the City
and/or agencies. The goal of this task is to arrive at a final trail alignment and design that can be
supported by the all affected agencies.
This scope assumes this final trail alignment plan package would serve as the record trail alignment
exhibit for inclusion in any agreement between the City and VCWPD, VCTC and/or Caltrans for a Class I
Multi -Use Trail facility within their properties. This alignment plan package will also serve as the basis
for Preparation of SCRAA Right -of -Way Exhibit Maps described in Task C.2.
Deliverable: Final Trail Alignment Plan Package.
B.3 Preliminary Opinion of Probable Construction Cost
Based on data from recent trail and bridge construction, RRM, in coordination with City staff, will
prepare a Preliminary Opinion of Probable Construction Cost for the Final Trail Alignment Plan. The
cost opinion will break out each general element on a line item spreadsheet with item descriptions and
unit costs.
Deliverable: One (1) submittal Preliminary Opinion of Probable Construction Cost
®001.43
City of Moorpark
Moorpark College Trail Study
Scope of Services
TASK C: PROJECT COORDINATION
CA Agency Coordination, Project Management & Reporting
RRM will arrange, prepare for, and attend meetings with City, VCWPD, VCTC and Caltrans staff, as
necessary, to discuss the City's trail project proposal and present the trail alignment plans at the
milestones described in Task B. Discussions will likely involve matters of trail design and location
relative to safety, operations, and maintenance aspects for all involved parties, as well as design options to
mitigate possible concerns.
This task includes field visits to review alignment plans and field conditions as well as various
coordination efforts including telephone conferences and correspondence for the purpose of reaching
consensus with affected agencies on the physical location and design of the trail. This task also includes
day -to -day project management activities and coordination that will likely take place in order to fully
support City staff as we move the plans through this alignment study process.
As part of this task, and as a companion to the Trail Alignment Plan, RRM will prepare a letter report
regarding the feasibility of implementing the Moorpark College Trail including property use, acquisition,
and/or easement requirements.
Deliverable: Reports, memos, meeting minutes, and general correspondence for document control,
compiled in a three -ring binder located in our office and available for access by City
staff.
C.2 Title Research & Report
RRM will work directly with Petru Corporation, a land service company that specializes in researching
railroad and other properties, to investigate the underlying fee title to the parcels within the trail corridor.
The initial investigation will focus on determining if the VCWPD, VCTC and Caltrans rights -of -ways are
fee or easement. If the right -of -way is owned in fee, the remaining title work will be relatively simple.
However, if the right -of -way is an easement, the remaining title work could potentially be quite
complicated since 10 to 15 adjacent properties would need to be individually searched for separate
easement rights granted to VCWPD, VCTC and Caltrans.
Once this title research is complete, RRM will forward the information to a qualified title company to
prepare a preliminary title report for the project. The cost for the title report can be determined after the
title search is complete and will be billed as a reimbursable expense.
Deliverable: Title Report with all backup documentation.
000144
City of Moorpark
Moorpark College Trail Study
Scope of Services
C -3 Right -of -Way Ownership Exhibit Maps
Based on agreement reached with SCRRA for the Moorpark College Trail through trail design and
alignment adjustments identified in Task B and the completed title report described in Task C.2, RPM
will compile the title information from the title report into right -of -way ownership exhibit maps. These
maps will show easement or acquisition in fee areas, along with the supporting legal descriptions for the
trail and related facilities. The right -of -way ownership exhibit maps will cover the area from the SCRAA
right -of -way at the Arroyo Simi westerly to Moorpark Avenue and will serve as the basis for all
subsequent negotiations between City staff, affected agencies, and/or individual owners regarding legal
descriptions for property acquisitions and/or easement recordation.
This scope assumes that the City will handle all property appraisals and negotiations with property
owners.
Deliverable: Hard copy and digital copy map exhibits of easement or acquisition in fee areas required
for the Moorpark Rail Tail.
000145
City of Moorpark
Moorpark College Trail Study
Scope of Services
COMPENSATION: RRM will provide the basic scope of services proposed in Tasks A through C for the
fees indicated below:
TASK A: DATA COLLECTION
A.1 Data Collection and Review
A.2 Corridor Base Mapping
TASK B: TRAIL ALIGNMENT STUDY
B.1 Preliminary Trail Alignment Plan
B.2 Final Trail Alignment Plan
B.3 Preliminary Opinion of Probable Cost
TASK C: PROJECT COORDINATION
CA Agency Coordination, Project Management & Reporting
C.2 Title Research & Report
C.3 Right -of -Way Ownership Exhibit Maps
ESTIMATED BUDGET FOR TASKS A THROUGH C
REIMBURSABLE EXPENSES
TOTAL ESTIMATED PROJECT BUDGET
Fixed Fee:
$ 2,000
Fixed Fee:
$ 2,000
Fixed Fee:
$ 8,200
Fixed Fee:
$ 3,200
Fixed Fee:
$ 1,300
Fixed Fee: $11,500
Hourly (estimated budget): $15,000
Hourly (estimated budget): $10,000
$53,200
As Incurred (estimated budget): $ 3,000
$56,200
Notes:
1. Services performed under Tasks C.2 and C.3 will be billed hourly against the estimated budget per
the hourly rates identified in the enclosed Hourly Rate Chart (Exhibit Q. In the event that 85% of the
estimated budget is expended and additional title research and/or right -of -way work is necessary,
RRM will notify the City in writing and provide an estimated budget to complete the title and right -
of -way work with the understanding that the City may elect to either increase the estimated budgets
or instruct RRM to cease work under this task.
2. Reimbursable expenses include such things as travel, lodging, blueprinting, title report purchase and
production, document reproduction, per diem, photography, phone, and fax expenses, and will be
billed on a cost plus 10% basis.
LIMITATION OF SCOPE: Please note that the tasks to be performed by the RRM team are limited purely
to those outlined above. This scope excludes the following:
• Aerial photography and survey
• Supplemental ground survey
• Property appraisals
• Property acquisition negotiations
• Geotechnical investigations
• SCRRA right -of -entry permits
• Environmental Impact Reports
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