HomeMy WebLinkAboutAGENDA REPORT 2004 0901 CC REG ITEM 10EITEM (O.E.
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
of 9 " l'o700`f
ACTION:
Moorpark City Council a2,, 0PI A,-W
Agenda Report
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works
Date: August 12, 2004 (Council Meeting 9 -1 -04)
Subject: Consider a Resolution Amending the Budget to Fund
Parkway Tree and Sidewalk Replacement on Tierra Rejada
Road [Project 80331
DISCUSSION
A. Subject Sidewalk / Tree Replacement Project
The parkway trees along the east side of Tierra Rejada Road
south of Courtney Street (see Exhibit 1) have caused damage
to the sidewalks in the area and threaten the adjacent
property walls. It is recommended that a project be approved
to replace these parkway trees and the damaged sidewalks. It
should be mentioned that a number of years ago a similar
project was undertaken with regard to the trees and
sidewalks north of Courtney Street.
B. Parkway Project
The Budget includes Project 8033 for certain Parkway
Improvements in the vicinity of Los Angeles Avenue and
Tierra Rejada Road. It is proposed that the above described
sidewalk and tree replacement work be identified as Phase 1
of that Project. Phase 2 of Project 8033 would consist of
the future construction of planned parkway improvements at
the following locations:
• along the south side of Los Angeles Avenue east and west
of Tierra Rejada Road; and
• along the west side of Tierra Rejada Road south of Los
Angeles Avenue.
The design for the above described parkway project has been
completed for a number of years now. Construction of that
project has been deferred due to the lack of maintenance
funds. As the City Council might recall, for a number of
T R Rd Trees_bdt_0409
000191L
Tierra Rejada Road Parkway Tree Replacement
September 1, 2004
Page 2
years now, landscape maintenance costs have exceeded revenues
generated by the Citywide Landscape Assessment [AD84 -2] . The
present FY 04/05 year -end projection for this Account shows a
deficit of approximately $45,000. Consistent with past
practices of "back- filling" deficits in the Street Lighting
Maintenance Account, it is anticipated that the City Council
will be asked to fund the abovementioned Landscape Account
deficit with a fund transfer from the General Fund and the
Gas Tax Fund. This parkway improvement project has been
deferred until an alternate funding source for maintenance
costs can be identified.
C. Fiscal Impact
1. Phase 1 / Phase 2 Budget: A breakdown of the Phase 1
(Tree /Sidewalk Project), Phase 2 (future Parkway Project)
nn�t� i- a. fnllnw.:
Description
Design, Printing, Etc
Construction (inc. Contin.)
Inspection
Total
Phase 1
Trees / Sidewalk W
2,000
60,000
2,000
64,000
Phase 2
Parkway ($)
272
221,013
3,000
224,285
Total
2,272
281,013
5,000
288,285
2. Tierra Rejada Road Tree Replacement Project Est. Cost: As
stated above, the estimated cost for the subject Phase 1
project is summarized as follows:
. . . . . . ...... . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Element
Design
Construction
Constr Contingency (20 %)
Inspection
Total
Amount ($)
2,000
50,000
10,000
2.000
64,000
* Note: Both design and inspection services for this project were /will
be provided by City staff.
3. Tree Costs vs. Sidewalk Costs: It is proposed that the
tree replacement costs be funded by Fund 2150 (Trees &
Landscaping) and the sidewalk replacement costs be funded
by Fund 2605 (Gas Tax Fund). A breakdown of those costs is
cnmmAri7PH a. fnllnws_
............................. ._ ......................................................................... ......
.........
Tree
Sidewalk
Description
Costs
Costs
Total
Design, Printing, Etc
1,000
1,000
2,000
Construction (inc. Conten.)
30,000
30,000
60,000
Inspection
1,000
1,000
2,000
Total .............. __ ........... ....................................
32,000
................. .. .................................................................................
32,000
............................. ._ .............................. ...............................................................
64,000
..........
T R Rd Trees_ bdt -0409
011DO192
Tierra Rejada Road Parkway Tree Replacement
September 1, 2004
Page 3
4. Budget Amendment: It is necessary
to amend the
FY 04/05
Budget to fund the subject
Phase 1
project. A summary
of
thatropoSedc change
follows:
l o w s�
....................................................
... ... ............. .
.......... _ _ ...p._....._....___.. . ......_._......._. ........_
.... .....................................................................
Current
...................
Pro posed
Revised
Description
Budget
Change
Budget
Design, Printing, Etc
272
2,000
2,272
Construction (inc. Conten.)
221,013
60,000
281,013
Inspection
3,000
2,000
5,000
Total
224,285
64,000
288,285
5. Funding Sources: Total Project funding is summarized as
f n I 1 nwq
6. Resolution: A City Council Resolution is attached,
implementing the above described Budget amendment.
D. Schedule
It is anticipated that the design for the subject Phase 1
project will be completed in about four (4) months. When the
design has been prepared, a report will come to the City
Council requesting approval of the plans and authorization to
advertise for receipt of bids.
STAFF RECOMMENDATIONS (Roll Call Vote)
Approve the subject project and adopt the attached Resolution No.
2004- (Exhibit 2) amending the FY 04/05 Budget for same.
Attachments:
Exhibit 1: Location Map
Exhibit 2: Resolution
T R Rd Trees bdt 0409
001Q3
Current
Proposed
Revised',
Description
Budget
Change ($)
Budget ,
Trees /Landscape (Fund 2150)
-
32,000
32,000
Citywide Assmnt (Fund 2300)
7,315
-
7,315
L A Ave AOC (Fund 2501)
216,970
-
216,970
Gas Tax (Fund 2605)
-
32,000
32,000
Total ........................................................................................................................................................................................................................
224,285
64,000
288,285
..............._............... .....
6. Resolution: A City Council Resolution is attached,
implementing the above described Budget amendment.
D. Schedule
It is anticipated that the design for the subject Phase 1
project will be completed in about four (4) months. When the
design has been prepared, a report will come to the City
Council requesting approval of the plans and authorization to
advertise for receipt of bids.
STAFF RECOMMENDATIONS (Roll Call Vote)
Approve the subject project and adopt the attached Resolution No.
2004- (Exhibit 2) amending the FY 04/05 Budget for same.
Attachments:
Exhibit 1: Location Map
Exhibit 2: Resolution
T R Rd Trees bdt 0409
001Q3
Fffia-ki IIIIVA
REJADA
mus
GABBERT
Exhibit 2
RESOLUTION NO. 2004-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2004/05 BUDGET TO REVISE THE AMOUNTS OF THE
APPROPRIATIONS AND BUDGET FOR PROJECT 8033:
LOS ANGELES AVENUE TIERRA REJADA ROAD PARKWAY
LANDSCAPING PROJECT [TREES AND LANDSCAPE FUND
(FUND 2150) AND GAS TAX FUND (FUND 2605)]
WHEREAS, on June 16, 2004, the City Council adopted the
Budget for Fiscal Year 2004/05; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$64,000; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $64,000, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this lst day of September, 2004.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
WD0191 5
Resolution No. 2004 -
• Exhibit "A"
Revised A
Appropriations & Budget
For Project 8033:
Los Angeles Avenue / T
Tierra Rejada Road Landscape P
Project
A. Fund Allocation .
......_ ........ . ..... .
.. ... .
...Amount
B. FY 04/05 Budget Re-
Account Number
2150.8310.8033.xxxx
. . . . . . ... . . . .... . . ... . . . . . . . . . . ................ . . . . .
2300.8310.8033.xxxx
.............................
2501.8310.8033.xxxx
2605.8310.8033.xxxx
C. Distribution of
Current
FY 04/05
Bum
.._.._ 0
$_.. ............. 7.. 3.1..5
................ ............................... .
970
Subject
ropriation
Reduction)
$ 32,000
32,00
$ 224,285' 64,00u
iations to Expense Accounts
...................................... .......... .........._. ...... _ .............. .......................... .............._
Current; Subject
FY 04/05; Appropriation
A.. ' )
Account Number Budget ; / (Re u t
c ion
2150..-..... 8...... 310.8..0........3... 3.9601: De s i gn........' ................$........._..............._......................._._........_..... ................_$............. ..__.........._1..,_.._0.0._0..
......... .._......._ .................... 0
2300. 8310. 8033. 9601: Des_l_gn.. _`........._$.._ ..............._..................... ......... 0.... ........_......................................... ........................
.......
......... . .......................................................................... ............................... .
2 5 .8310.8033.9601: Design $..._ 2_ �.. 2...._' ........ ..................._.......................
................_.............
...................................................._.......................... ........._..................... _.
2605.8310.8033.9601: Design ! $ 0
272. 2 , 000
..................._ ........._............_..........................
.. .............;......._......... _ _........_.. ............_.._.............._ .... _............. _.
2150.8310.8033.9640: Const. $ 0 $ 30,..
2300.8310.8033.9640: Const. $ 7,315 $ 0
2501 8310.8033.9640. Const. $ 213,698 S 0
... ... ........ .
............................. 2605.8310.8033.9640. Const. $ 0 $ 30,000
_ ................................ . . . . . . .................. . . . . . . . . . . . . . . . . . . . _ _ .................................................. . . . . . . . . . . .. . . . .. . . . . . . . .. . . . . . . . . . . . . . . .. .
221,013 60,0
............. .._....... .......... ... .. _.._..................................................... .......... _.........._...._....... _...._;............ ............_.._..._..........._..................................._;. ................ ................. ...... ...... _............. ........... ....... .............
215 0. 8 310.8 0 3 3. I n s p.._ ................................$.._.................. ........_....................._ _.........._................_$....... ....................._l._!.._�_ ._ .
2. 3.. 0. 0...... 8.. 3.. 1.. 0........ 8.. 3. 3..._. ...9.6.5..0................InSP $...........
0
2501A3"10. 8033 9650: Ins $ 3, 000 $ 0
p
2605 8310.8033 9650: Insp $
0 $ 1 000
,3,000 2,000
............................................... ...............................
Total Proj._ect_.. $224,285: $ 64,OOC
.........................................................................................:.................................................................... ...............................
Approved as to form:_
Revised
FY 04/05
Budget
$. 32,000
...
.................... .
216 970
32.o00
288,285
Revised
FY 04/05
Budget
.... ...........................1._- ..._0.0.0....
?
.. 0
� ........................... ............2..7.2...
_ ..........1............. 00
272
30, 000
$ 7,315
$ 213, 698
30,..000
281,013
..
$
1,000
$ 0
$ 3, 000
$
1,000
5,000
$ 288,285
000196
Revised
FY 04/05
Budget
$. 32,000
...
.................... .
216 970
32.o00
288,285
Revised
FY 04/05
Budget
.... ...........................1._- ..._0.0.0....
?
.. 0
� ........................... ............2..7.2...
_ ..........1............. 00
272
30, 000
$ 7,315
$ 213, 698
30,..000
281,013
..
$
1,000
$ 0
$ 3, 000
$
1,000
5,000
$ 288,285
000196