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HomeMy WebLinkAboutAGENDA REPORT 2004 0901 CC REG ITEM 10GMOORPARK CITY COUNCIL AGENDA REPORT ITEM 10- G. CITY OF MOORPARK, CALIFORNIA City Council Meeting of ACTION: Q To: Honorable City Council i ILL From: Hugh R. Riley, Assistant City Manager Date: August 27, 2004 (CC Meeting of 9/1/04) Subject: Consider a Two -Year Contract with Videomax Productions, Inc. for Provision of Cable Government Channel Production, Operations, Maintenance, and Related Services and Consider a Resolution Amending the FY 2004/2005 Budget to Provide for New Digital Signage Equipment for the City's Cable Access Channel BACKGROUND Videomax Productions, Inc., has been providing the City with cable channel production, operations, maintenance, and related services since 1991. Videomax's agreement with the City expired on June 30, 2004. Videomax has requested a two -year agreement with a 6 percent increase effective July 1, 2004. DISCUSSION BASIC MONTHLY SERVICE The proposal is for an approximate 6 percent increase effective July 1, 2004, which would increase the monthly rate from $2,250 to $2,385. The hourly rate for specified as needed services would also increase by roughly 6 percent (for example, $28 an hour service would increase to $30 an hour) effective July 1, 2004. There are no further increases for the remainder of the two -year contract. Funding for the increase has been included in the Fiscal Year 2004/2005 budget. Upon approval of the new contract Videomax is requesting payment of the new rate retroactive to July 1, 2004 and the payment of a one time sum for work performed during the months of service since the expiration of the contract on June 30, 2004. (",00, .L99 Honorable City Council August 27, 2004 Page 2 The basic monthly services to be provided include: 1. Video production of all CITY public meetings up to a maximum of eight (8) per month as designated by CITY, using two (2) Videomax crewmembers at each meeting. 2. Automated playback programming of all meetings and /or events produced as described above. 3. General maintenance and service of all production equipment. 4. Cleaning and service of all robotic cameras and servo motors. 5. Color balance and phase adjustment of camera control units. 6. Programming and general maintenance of lights and dimmer system. 7. Maintenance of microphones and connectors. 8. Programming of VTR units and electronic patch bays. 9. Audio mix systems adjustment. Submixer maintenance and level adjustment. 10. Automated playback programming of informational video tapes from other public agencies, as provided and scheduled by CITY. 11. Liaison to cable companies on air signal quality. 12. Local origination technical consultant. 13. Telephone consultation with CITY staff concerning supplies. 14. Consultation with CITY staff on character generator operations and features. r"'®0200 Honorable City Council August 27, 2004 Page 3 Staff monitors Videomax Personnel Studio Service time, as well as, repair, maintenance, programming, and editing activity on a weekly basis to insure performance of the basic services included above. It is important to note that all of these services make up the monthly service billing, whether or not live meeting broadcasts occur during a particular month. Should meetings be cancelled during a particular month, other production, maintenance, and repair work would continue as required. If there is a need to have an extra meeting taped in a given month (beyond the 8 meeting maximum), it has always been Videomax's practice to not invoice the City for these meetings (as long as they are filmed in the Apricot Room) . Due to the Council going dark for summer, the meetings that would normally be taped in that month are accrued and used for extra meeting tapings throughout the year. MOORPARK HIGHLIGHTS PROGRAM- SPECIAL EVENT COVERAGE: One of the City Council's annual goals includes the taping of community events and particularly City- sponsored events to improve the public's awareness and understanding of local government services and operations. To help achieve that goal, staff has proposed significant upgrades to the City's broadcasting equipment that will enable a much higher quality presentation of video material on Channel 10. These improvements will be entirely funded with a grant from Adelphia as part of the Cable TV Franchise Renewal. In order to provide high quality material including video footage and short vignettes that present Moorpark's quality of life, the Video Highlights Program has been included in the new agreement. $18,000 has been included in the City's Public Information Budget for the Program. On a monthly basis, Videomax will video tape segments of various community events and city project activity which would then be edited and presented on Channel 10. These services, as directed and approved by the Assistant City Manager, will be billed at a rate of $1,500 per month. This flat fee includes 15 hours of video acquisition (taping). Previous video footage was acquired in five hour minimum increments with a minimum charge of $500 (even if only one hour was taped). Therefore, at the previous rate $1,500 would have provided coverage of only three events not including editing, graphics, or music creation. The highlights program waives the five hour minimum and allows us to acquire 15 full hours of footage and includes 8 hours of ,)00201L Honorable City Council August 27, 2004 Page 4 editing, graphics, and music creation services. The net annual saving to the City will be approximately $1,700 per month or $20,400 annually. The flat fee structure allows for total event coverage per month at a controlled cost. Also, all equipment necessary for video acquisition and editing will be provided as part of the flat fee structure. The finished product will be a 10 to 15 minute video presentation highlighting the events that occurred during that month as well as specific vignettes describing local government services, operations, and projects. Videomax will provide 1 (one) DVD master to the City for archival proposes. All other expendable supplies (tape and DVD stock) and additional duplications will be at the City's expense. The Highlights Program will include taping at Country Days, the State of the City Address, the 3rd of July Celebration (already taped for this year), and other events and project features as they occur throughout the year as directed by the City. For example, since March, periodic footage of the Police Services Center construction has been taped for future presentation. Additional programming will include Active Adult Center Events, Arroyo Vista Events, and Recycling Videos. Monthly charges will not accrue if no taping occurs in a particular month. A revised flat rate price list has been included under Attachment #2 in the event that the City requests additional services beyond the proposed $1,500 per month cap. PURCHASE OF DIGITAL SIGNAGE EQUIPMENT Upgrading the quality of video presentations for the Highlights Program is contingent upon the procurement of new digital signage equipment (Info caster) that will replace the existing antiquated Bulletin Board System (BBS) . Quotes for the equipment needed to begin the program are included in Attachment #3. To purchase the equipment, staff is requesting a budget amendment for FY 2004/2005 in the amount of $12,000 to cover the costs of purchasing and installing the equipment. The City will be fully reimbursed for the equipment with a grant from Adelphia, once the franchise renewal agreement is signed. -100202 Honorable City Council August 27, 2004 Page 5 STAFF RECONNENDATION (Roll Call Vote Required) 1. Approve a two -year agreement with Videomax Productions, Inc., effective July 1, 2004, subject to final language approval by the City Manager and City Attorney. 2. Approve Resolution No. 2004- Attachments: 1. Professional Services Agreement 2. Videomax Flat Rate Price List 3. Digital Signage Equipment Quotes 4. Resolution No. 2004 - "00203 ATTACHMENT 1 AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT made this lst day of July, 2004, between the City of Moorpark, a municipal corporation, located at 799 Moorpark Avenue, Moorpark, California, 93021 hereinafter referred to as "CITY," and Videomax Productions, a sole proprietorship video production company, owned and operated by Michael Kamm, located at 2060 Avenida De Los Arboles, Unit 267, Thousand Oaks, California 91362, hereinafter referred to us "CONTRACTOR," WITNESSETH THE PARTIES HERETO DO AGREE AS FOLLOWS: ARTICLE 1. TERM OF CONTRACT The effective date of this annual Agreement is July 1, 2004 and it shall expire on June 30, 2006, unless sooner terminated as provided for in this agreement. ARTICLE 2. SCOPE OF SERVICES CONTRACTOR agrees to perform for, and furnish to, the CITY the services described in the proposal for twenty -four (24) months, from July 1, 2004 until June 30, 2006, as attached hereto, and incorporated as Exhibit "A," in a manner satisfactory to the City Manager of CITY or his designee. CONTRACTOR will determine the method, details and means of performing the above - described services. The CITY reserves the right to seek and obtain bids from other firms for such work. ARTICLE 3. COMPENSATION CONTRACTOR shall submit to CITY, written invoice of services rendered at the end of each month during which the services are rendered. The CITY agrees to pay, at rates established by Exhibit "A," the amount due to CONTRACTOR. Payment shall be made within thirty (30) days of receipt of invoice, except for those which are contested or questioned and are returned by CITY, with written explanation, within thirty (30) days of receipt of invoice. All payments are to be made to: Videomax Productions, 2060 Avenida De Los Arboles #267, Thousand Oaks, CA 91362. -1- 0'),11 '1 �4 ARTICLE 4. RESPONSIBLE PERSON IN CHARGE Michael S. Kamm will serve as the principal person responsible for performance of the CONTRACTOR's obligations under this Agreement and shall serve as principal liaison between CITY and CONTRACTOR. Communications from CITY to CONTRACTOR shall be directed to the principal person. CITY shall have the right to approve any individual proposed by CONTRACTOR for substitute as the "principal person in charge ", which approval may not be unreasonably withheld. ARTICLE 5. ASSIGNMENT CONTRACTOR shall not assign this Agreement, or any of the rights, duties, or obligations without prior written consent of CITY. It is understood and acknowledged by the parties that CONTRACTOR is uniquely qualified to perform the services provided for in this Agreement. ARTICLE 6. OBLIGATIONS OF CITY CITY agrees to comply with all reasonable requests of CONTRACTOR relative to, and provide access, to all facilities reasonably necessary for the performance of CONTRACTOR's duties under this Agreement. ARTICLE 7. SUSPENSION, TERMINATION, OR ABANDONMENT This Agreement may be terminated by CONTRACTOR only by providing CITY with written notice no less than ninety (90) days in advance of such termination. This Agreement may be terminated with or without cause by CITY at any time, with no less than thirty- (30) days written notice of such termination. In the event of such termination, CONTRACTOR shall be compensated for such services up to the date of termination. Such compensation for work in progress would be prorated as to the percentage of progress completed at the date of termination. ARTICLE 8. BREACH OF CONTRACT If CONTRACTOR defaults in this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that CONTRACTOR fails to cure its default within such period of time, CITY shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. -2- OD0205 ARTICLE 9. GENERAL PROVISIONS 9.01 Independent Contractor CONTRACTOR is and at all times shall remain, as to CITY, a wholly independent contractor. CONTRACTOR shall not, at any time or in any manner, represent that he is an officer, employee or agent of the CITY. CONTRACTOR shall comply with all applicable provisions of the Worker's Compensation Insurance and Safety Acts and Labor Code of the State of California. 9.02 Ownership of Documents Upon completion of any filming, production or writing required to be provided by CONTRACTOR in the course of performing any of the above described services, or upon sooner termination of this Agreement, all original material, including all tapes, prepared by CONTRACTOR shall become the sole property of CITY and may be used, reused or otherwise disposed of by CITY without permission of CONTRACTOR. CONTRACTOR agrees that any film, writing, and other instruments prepared by CONTRACTOR in performance of this Agreement shall not be subject to use by anyone other than CITY without written permission by CITY. CONTRACTOR shall deposit with CITY all recorded tapes within twenty - four (24) hours following the initial re- broadcast of each meeting and /or event recorded pursuant to this Agreement. 9.03 Liability Insurance CONTRACTOR shall secure from a good and responsible company or companies doing insurance business in the State of California, pay for and maintain in full force and effect for the duration of this Agreement a policy of comprehensive liability insurance, and shall furnish a Certificate of Liability Insurance to the City Manager of the CITY before execution of this Agreement by CITY, Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached thereto, the protection offered by the policy shall: a. Include CITY as the insured or named an additional insured covering their services to be performed under this Agreement, whether liability is attributable, to CONTRACTOR or CITY. b. Insure CITY and its officers, employees, servants, and agents while acting within the scope of their duties under this Agreement against all claims arising out of, or in connection with, the Agreement. C. Provide the following minimum limits: Bodily injury - $1,000,000 each person $1,000,000 each occurrence -3- 01D002`00( )(; $1,000,000 aggregate product and completed operations Property Damage - $1,000,000 each occurrence $1,000,000 aggregate A combined single limit policy with aggregate limits in the amount of $1,000,000 will be considered equivalent to the required minimum limits. CONTRACTOR may file insurance acceptable to CITY covering more than one project. d. Bear an endorsement of which shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, CITY shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days before expiration or cancellation is effective. e. Be written on an occurrence basis. 9.04. Hold Harmless CONTRACTOR shall hold harmless, indemnify and defend CITY and all of its officers, employees, servants and agents from any claims, demand, damage, liability, loss, cost, or expense, for any damage whatsoever, including but, not limited to death or injury to any person and injury to any property resulting from misconduct, negligent acts, errors or omissions of CONTRACTOR or any of its officers, employees or agents in the performance of this agreement, except such damage is caused by the sole negligence of CITY or any of its officers, employees, servants or agents. 9.05 Workers' Compensation Insurance Before execution of this Agreement by CITY, CONTRACTOR shall file with CITY the following certification: "I am aware of, and will comply with Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self - insurance before commencing any of the work." CONTRACTOR shall also comply with Section 3800 of the Labor Code by securing, paying for, and maintaining in full force and effect for the duration of this Agreement, complete Worker's Compensation Insurance, and shall furnish a Certificate of Insurance to CITY before execution of this Agreement by CITY. The CITY and its officers, employees, servants, or agents, shall not be responsible for any Claims in law or equity occasioned by failure of the CONTRACTOR to comply with this section. -4- 000207 Every worker's compensation insurance policy shall bear an endorsement of which shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason, whatsoever, CITY shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days before expiration or cancellation is effective. 9.06 Notices Any notice to be given hereunder by either party to the other shall be effected either by personal delivery in writing or by certified mail, postage prepaid, return receipt requested. Mailed notices shall be addressed to CITY, c/o City Manager, 799 Moorpark Avenue, Moorpark, California 93021, and to CONTRACTOR, c/o Michael Kamm, 2060 Avenida De Los Arboles, No. 267, Thousand Oaks, California, 91362, but each party may change the address by written notice in accordance with this section. Notices delivered personally will be deemed served as of actual receipt; mailed notices will be deemed served as of the third (3rd) day after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid. 9.07 City's Agent The Moorpark City Manager or his designee shall have the right to review all work to be performed by the CONTRACTOR pursuant to this Agreement, and shall be the CITY's agent in this matter. 9.08 Entire Agreement This Agreement and any documents or instruments attached hereto or referred to herein integrate all terms and Conditions mentioned herein or Incidental hereto and supersede all negotiations and prior writing in respect to the subject matter hereof. In the event of conflict between the terms, conditions, or provisions of this Agreement and any such document or instrument, the terms and conditions of this Agreement shall prevail. 9.09 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. 9.10 Attorney's Fees If any action at law or suit in equity, including an action for declaratory relief, is brought to enforce or interpret any provision of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs, and necessary disbursements, in addition to any other relief to which it may be entitled. 9.11 Interpretation of Agreement Should interpretation of this Agreement, or any portion thereof be necessary, it is deemed that this Agreement was prepared by the parties jointly and equally, and shall not be interpreted against -5- 000208 either party on the ground that the party prepared the Agreement or caused it to be prepared. 9.12 Venue This Agreement is made, entered into, and executed in Moorpark, Ventura County, California, and any action filed in any court or for arbitration for the interpretation, enforcement and /or otherwise of the terms, covenants and conditions referred to herein shall be filed in the applicable court in Ventura County, California. 9.13 Other Terms a. The CITY will provide all equipment and supplies for the production and playback of the meetings. b. CONTRACTOR will be given a key and access code to gain access to equipment at all times. C. The CITY will provide a complete list of all regularly scheduled production and playback dates by the first day of each month of service. The CITY will notify CONTRACTOR of all special or adjourned meetings within 24 hours of notice unless scheduled for the next business day. If an adjourned meeting is scheduled for the next business day, notice will be provided by CITY at the close of the meeting being adjourned. d. CONTRACTOR will provide CITY with a 24 -hour emergency phone and pager numbers. Executed in duplicate at Moorpark, California, on the date and year first written above. CITY OF MOORPARK: Steven Kueny, City Manager ATTEST: Deborah S. Trattenstectt, City Clerk CONTRACTOR: Michael S. Kamm, Videomax 0010 ( ) 9 SCOPE OF SERVICES PART I Videomax Productions (CONTRACTOR) will provide the following services on a monthly basis: 1. Video production of all CITY public meetings up to a maximum of eight (8) per month as designated by CITY, using two (2) Videomax crewmembers at each meeting. 2. Automated playback programming of all meetings and /or events covered by subpart 1 herein. 3. General maintenance and service of all production equipment. 4. Cleaning and service of all robotic cameras and servo motors. 5. Color balance and phase adjustment of camera control units. 6. Programming and general maintenance of lights and dimmer system. 7. Maintenance of microphones and connectors. 8. Programming of VTR units and electronic patch bays. 9. Audio mix systems adjustment. Submixer maintenance and level adjustment. 10. Automated playback programming of informational video tapes from other public agencies, as provided and scheduled by CITY. 11. Liaison to cable companies on air signal quality. 12. Local origination technical consultant. 13. Telephone consultation with CITY staff concerning supplies. 14. Consultation with CITY staff on character generator operations and features. 15. Services provided at no charge should be noted on the billing statement. Service Fee Per Month: 7/1/04 - 6/30/05: $2385.00 7/1/05 - 6/30/06: $2385.00 -7- 000210 PART II per hour $30.00 per CONTRACTOR shall provide the following labor services on an as needed basis, and as requested by CITY in writing in advance. Payment shall be at the rates stated herein: hour $30.00 per hour $30.00 7/1/04 - 6/30/05 7/1/05 - 6/30/06 1. Editing $30.00 per hour $30.00 per hour 2. Repair and Troubleshooting $30.00 per hour $30.00 per hour 3. Manual Playback of Scheduled Programming (in the event that Automated re -play not Possible) $30.00 per hour $30.00 per hour 4. Studio Production Services $30.00 per hour $30.00 per hour 5. Field Production Services 6. Production of special City - sponsored meetings /events beyond those in No. 1 of Part I, or meetings /events requiring same camera set -up as meetings /events listed under Scope of Services 7. Production of special City - Sponsored or co- sponsored events not provided for under Part 1 (1), requiring field camera or set -up different from City meetings listed under Part I of Scope of Services. 8. Audio Production Services 9. Film Permit Liaison Services 10. Graphics Services 11. Hand -Held Camera Operator 12. Consulting and Administrative Services 13. Training of City staff 14. BBS Programming 15. Web Site Design & Maintenance 16. IT Services - PC, LAN, Video Server, Hardware, Software 17. Video Highlights Program -Flat Rate video coverage of City Events, as pre- approved by City. per crew member $30.00 per hour per crew member per crew member $30.00 per hour per crew member $30.00 per meeting $30.00 per meeting *Quotes to be provided for each event* $30.00 per hour $30.00 per hour $32.50 per hour $32.50 per hour $30.00 per hour $30.00 per hour $30.00 per hour $30.00 per hour $32.50 per hour $32.50 per hour $30.00 per hour $30.00 per hour $32.50 per hour $32.50 per hour $30.00 per hour $30.00 per hour $30.00 per hour $30.00 per hour $1500.00 per month TBD As pre- approved by City -8- ®00.'11 p P R O D U C T I O N S Special Pricing Prices quoted remain in effect from May 1, 2004 through April 30, 2005. All services are booked on a first come, first serve basis. Some restrictions apply. Cancellations require 24 hour notice. Videomax offers a wide variety of Video Production services. If you don't see what you are © looking for in this list, please give us ,a call. We would be happy to offer a free consultation. N d W"? # 1 P R O D U C T I O N S' www.videomax.net 2060 Avenida De Los Arboles Unit #267 Thousand Oaks, CA 91362 Phone: 805 - 498 -3797 Fax: 805 - 498 -5837 Email: mkamm @videomax.net P R O D U C T I O N S Flat Rate Price List Prices in effect May 2004 - April 2005 Tel: 805 - 498 -3797 D D n rn z N Video Production Services Video media strikes like lightning... Television can be a powerful tool when used to reach your community, train personnel, or promote programs and services. It allows you to reach more people, faster, than any other medium. The problem is that video and audio production is for the most part, a highly specialized custom service. Costs can quickly get out of hand. Videomax has developed a way to produce professional results that won't break your budget. We have bundled many production elements such as labor and equipment rental, to establish a flat rate structure. This provides our clients with discounted pricing and fixed production costs. You can scale up or scale down, depending upon your specific needs. Flat rate pricing puts you in control, while giving you the tools and personnel needed to get professional results every time. After all, what people see and hear on television, C4 is a direct representation of you and your organization. Price List Video Acquisition $500.00 Includes digital camera package Flat Rate rental and camera operator for up to 5 hours. Camera microphone for ambient audio only. Tape stock not included. Audio Acquisition includes audio package rental and audio engineer for up to 5 hours. Includes lavaliere and handheld microphones for speeches, inter- views and vocal performances. Consulting & Design $35.00 Evaluate existing facilities or design Per Hour a new system. Research and cost analysis. Staff briefings. Custom bid set preparation. $350.00 Systems Integration & Repair $35.00 Flat Rate Install new equipment or upgrade Per Hour existing facilities. Troubleshooting and repair. Technical drawing and schematic creation. Non - linear Editing $600.00 Includes edit bay rental and Editor Flat Rate labor for up to 8 hours. Tape or Disc stock not included. Mastering formats include DVD, DVCAM, DV, Betacam SP, SVHS, or VHS. Grip & Lighting Includes 3 -Ton equipment package, Indoor /Outdoor instruments, power distribution, and labor for up to 6 hours. Expendable supplies not included. Graphics Creation $30.00 Includes graphics workstation and Per Hour Graphic Artist labor. Incorporate your seal or logo into title pages, credit rolls, or lower third graphics. Custom Music Creation $30.00 $500.00 Includes audio workstation and Per Hour Flat Rate labor to generate royalty free music for use in video projects. Teleprompter Service $450.00 Includes equipment and operator for Flat Rate up to 5 hours. Text can be created on location or converted from your favorite word processing program. Event Sound Production $950.00 Sound reinforcement for community Flat Rate events, speeches, and performances. includes PA system rental, and crew labor for up to 8 hours. Digital Still Photography $250.00 Includes digital still camera rental Flat Rate and labor for up to 5 hours. Stills may be utilized for web sites, e-mail, digital signage, electronic bulletin boards, or interactive CD -ROMs. DVD Authoring & Archival $30.00 Transfer analog videotapes to a Per Hour digital master disc. Convert photographs to JPEG files for safe storage. Create an interactive training DVD The following is a price comparason of quotes submitted by: Submitted by: James Biro five (5) equipment vendors and one (1) Online source. Company: Key Code Media www.videomax.net Y Phone: 818 - 303 -3936 E -mail: mkammQvideomax.net Delivery Estimate: 30 Days Quan Make Model Description Quote 1 Inscriber Turnkey Infocaster InfoCaster Workstation/Player Dual Boot $7,015.00 1 ESE ES -244 Audio Level Interface $183.00 1 ESE ES -247E Quad 1X6 Video DA $457.00 1 Hotronic AP41 TBC /Frame Synchronizer $795.00 1 Viewsonic VP201b LCD Display $1,175.00 1 Sony PVM14L2 14 Inch Color Video Monitor $1,072.00 $2,420.00 SUB - TOTAL: $10,697.00 $199.65 SALES TAX: $882.50 FOB SHIPPING: $125.00 $2,619.65 EQUIPMENT TOTAL: $11,704.50 Price Quote Analysis & Comparison �. VideatMax Date Prepared: 7/30/04 Client: City of Moorpark DST Prepared By: Michael Kamm www.videomax.net Y Offce: 805 498 -3797 818 - 507 -7116 x157 E -mail: mkammQvideomax.net 0 0 0 N N Chris Cuitino Carrie Denke Gary Geller DST Hoffman VTP 630 - 762 -1656 818 - 507 -7116 x157 818 -566 -9898 3 Weeks Quote 30 Days Quote 30 Days On ➢te $6,278.00 NO BID NO BID $149.00 $169.99 $175.00 $399.00 $460.00 $446.00 $903.00 $794.99 $786.00 $1,201.00 $1,159.99 NO BID $1,038.00 $1,199.99 $1,013.00 $9,968.00 $3,784.96 $2,420.00 $822.36 $312.26 $199.65 $300.00 FOB FOB $11,090.36 $4,097.22 $2,619.65 Pat Thomson **On-line Vendor" TV Magic Tiger Direct.com 858- 650 -3155 800 - 800 -8300 ? Quote 1 week Quote $0.00 NO BID $0.00 NO BID $0.00 NO BID $0.00 NO BID $0.00 $868.99 $0.00 NO BID $0.00 $868.99 $0.00 $0.00 $0.00 $40.27 $0.00 $909.26 LABOR COSTS: System Integration 8. InfoCaster Installation: LOW BIDDERS Cost $6,278.00 DST $149.00 DST $399.00 DST $786.00 VTP $868.99 Tiger Direct $1,013.00 VTP $9,493.99 Sub -total $783.25 Sales Tax FOB Shipping $10,277.24 Equipment Total $1,424.10 Videomax 15% SUMMARY: EQUIPMENT TOTAL: $10,277.24 INSTALLATION TOTAL: $1,424.10 PROJECT GRAND TOTAL: $11,701.34 a a M Z W ATTACHMENT 4 RESOLUTION 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE ADOPTED FISCAL YEAR 2004/2005 BUDGET TO PROVIDE FOR THE PURCHASE OF EQUIPMENT FOR THE CABLE ACCESS CHANNEL WHEREAS, on June 16, 2004, the City Council of the City of Moorpark adopted the budget for Fiscal Year 2004/2005; and WHEREAS, on September 1, 2004 the City Council approved a contract with Videomax Productions for provision of cable government channel production, operations, maintenance, and related services; and WHEREAS, a Video Highlights Program was approved as a part of the Videomax Productions contract; and WHEREAS, certain broadcast equipment upgrades will be required in order to present the video material acquired through the Highlights Program including new digital signage equipment (Infocaster) at a cost of $12,000 including the installation. A budget amendment is needed in the amount of $12,000 to purchase and install the Infocaster equipment. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a budget amendment in the amount of $12,000 as described in Exhibit "A" attached hereto, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this day of , 2004. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit A: Budget Amendment Detail Resolution No. 2004 - Page 2 EXHIBIT A BUDGET AMENDMENT DETAIL r U11Ullly JUUtC:CJ Funding Source Account Amount General Fund Appropriations 1000.5500 $12,000 Current New Budget Budget Budget Unit Object Amount Change Amount 1000.2120.0000 9504 $0 $12,000 $12,000 Approved as to form: