HomeMy WebLinkAboutAGENDA REPORT 2004 1006 CC REG ITEM 10GMOORPARK CITY COUNCIL
AGENDA REPORT
1 A O • •
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, ATCM /City Clerk
Prepared by: Blanca Garza, Deputy City Clerk M=7-
DATE: September 28, 2004 (CC Meeting of 10/06/04)
SUBJECT: Consider Approval of a Resolution Authorizing the
Destruction of Certain Records
BACKGROUND AND DISCUSSION
Government Code Section 34090, et. seq., authorizes the destruction
of City records that are no longer required, with the approval of
the legislative body by resolution and the written consent of the
City Attorney. The City Attorney's written consent is included with
the attached draft resolution. The records that are intended to be
destroyed are shown on the list attached to the resolution. The
proposed destruction of records is consistent with the City
Council's approved Records Retention Schedule and state law.
STAFF RECOMMENDATION
Adopt Resolution No. 2004-
Attachment: Draft Resolution
RESOLUTION NO. 2004-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CERTAIN RECORDS
WHEREAS, Government Code Section 34090, et. seq.,
authorizes the destruction of City records, documents,
instruments, books, or papers after the same are no longer
required, with the approval of the legislative body by
resolution and the written consent of the City Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the records set
forth in Exhibit "A", attached hereto, are older than two years;
do not affect title to real property or liens thereon; are not
court records or matters of pending or threatened litigation;
and are not minutes, ordinances or resolutions of the City
Council or any board or commission of the City; and are not
records required to be kept by statute.
SECTION 2. The City Council also finds that the City
Attorney and the City Clerk have given written consent to the
destruction of said records, as shown on Exhibit "A."
SECTION 3. The City Council hereby authorizes the City
Clerk to destroy the City Records listed in Exhibit "A ".
SECTION 4. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 6TH day of October, 2004.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A"
SOMM
EXHIBIT "A"
RECORDS DESTRUCTION CONSENT FORM
LOCATION DESCRIPTION OF RECORD DATES
Central
Telephone Message Pads
July 2002
(Vault)
(City Clerk and City Manager's Offices)
& Prior
Central
City Hall Conference Room Calendars
2001
(Vault)
& Prior
Central
Alcoholic Beverage Control Licenses
July 2002
(Vault)
All Expired City Copies
& Prior
Central
Bids /Proposals Files - Unsuccessful Bidders
July 2002
& Prior
Central
Other Public Agency Committees
July 2002
and Organizations Files
& Prior
Central
Warrant Registers (Paper Copies)
July 2001
& Prior
Approved
for Destruction: a
zS 2 L4
Deborah S. Traffenst dt
Date
ATCM /City Clerk
Public Works Vehicle Inspection Reports June 2002
Department (Departmental Reports) & Prior
Department
Approved for Destruction: 6
Ken Gilbert Date
Public Works Director
Community Closed Home Occupation Permits May 2002
Development & Prior
Department
Approved for Destruction:
arry Hogan Date
Community Development Director
Citation: California Government Code, Section 34090
Consent to Destruction:,
Jo ph M. Monte Date
City Attorney
Deborah S. Traffenstedt Date
City Clerk 000315E